Services - 456724-2016

23/12/2016    S248    - - Services - Contract notice - Open procedure 

United Kingdom-Reading: Research and development services and related consultancy services

2016/S 248-456724

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

European Centre for Medium-Range Weather Forecasts (ECMWF)
Shinfield Park
RG2 9AX Reading
United Kingdom

Internet address(es):

General address of the contracting authority: http://www.ecmwf.int/

Electronic access to information: http://procurement.ecmwf.int

Electronic submission of tenders and requests to participate: http://procurement.ecmwf.int

Further information can be obtained from: European Centre for Medium-Range Weather Forecasts (ECMWF)
Shinfield Park
RG2 9AX Reading
United Kingdom
Internet address: http://www.ecmwf.int/

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: European Centre for Medium-Range Weather Forecasts (ECMWF)
Shinfield Park
RG2 9AX Reading
United Kingdom
Internet address: http://procurement.ecmwf.int

Tenders or requests to participate must be sent to: European Centre for Medium-Range Weather Forecasts (ECMWF)
Shinfield Park
RG2 9AX Reading
United Kingdom
Internet address: http://procurement.ecmwf.int

I.2)Type of the contracting authority
European institution/agency or international organisation
I.3)Main activity
Other: Meteorological Services
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Copernicus C3S_511 Quality Assessment of ECV Products.
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 27: Other services
Main site or location of works, place of delivery or of performance: On contractor's premises.
NUTS code
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement
Framework agreement with a single operator

Duration of the framework agreement

Duration in months: 48

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 4 800 000 and 5 000 000 EUR
II.1.5)Short description of the contract or purchase(s)
ECMWF as the Entrusted Entity for the Copernicus Climate Change Service (C3S) invites tenders for quality assessment of Essential Climate Variable (ECV) products derived from observations and from climate reanalyses. The objective for this ITT is to ensure that C3S users have access to the best available data about the observed climate, together with clear contextual guidance on the use of these data. C3S users include scientists, consultants, planners and policy makers, the media and the general public.
ECMWF is currently building the technical infrastructure for a distributed Climate Data Store (CDS) offering a single point of access to a variety of climate datasets. The datasets may be physically located at various data centres around the world, or they may be distributed over a network (‘the cloud’), but this will be transparent to users of the CDS. The CDS catalogue will include observations, global and regional ECV products derived from observations, global and regional climate reanalyses, seasonal forecast data and output from climate model simulations. The CDS will also offer tools for expert users of the data to set up workflows, develop applications and create information products to support climate change adaptation and mitigation in different sectors of society. The CDS catalogue of datasets, tools and information products will be accessible from the C3S web portal as well as via an open Application Programming Interface (API). A first functional release of the CDS is scheduled for June 2017.
In order to ensure reliable access to high-quality ECV products via the CDS, ECMWF has issued a number of service contracts for production of Climate Data Records (CDRs) and Interim Climate Data Records (ICDRs). These contracts, supplemented with a second batch to be initiated in 2017, will address the majority of the ECVs listed in Volume II of the ITT. C3S is also supporting the production of a new generation of global and regional climate reanalyses, at ECMWF and elsewhere, that are designed to provide physically consistent estimates of multiple ECVs. In addition, CDRs, ICDRs and reanalyses that are produced independently from C3S can potentially be made available via the CDS.
Decisions to add specific ECV products to the CDS catalogue, whether produced by C3S or not, must be guided by user demand, scientific integrity and traceability of the products, ease of use and reliability of continuous access. Independent assessments addressing each of these elements will be provided by the C3S Evaluation and Quality Control (EQC) function, which is designed to ensure the quality of all products and services delivered by C3S. As a first step in the implementation of EQC for ECV products, ECMWF has in 2016 awarded a contract to the UK National Physical Laboratory (NPL) for delivery of information on user requirements and to develop an inventory of ECV products to be considered for inclusion in the CDS catalogue, using the information outlined in the previous paragraph. The NPL contract will also help establish a firm methodological framework for quality assessment of ECV products and develop standards and tools for presenting the outcomes of these assessments in a form which is meaningful to C3S users.
The goal of this ITT is to deliver timely assessments of the quality and usability of ECV products as needed to develop and manage the content of the CDS, following the framework and standards provided by NPL. An initial set of ECV products to be assessed will be agreed with ECMWF based on the inventory to be delivered by the NPL contract in early 2017. The outcomes of those assessments will be used to establish the initial CDS catalogue during the pre-operational phase of C3S, and to develop user guidance on fitness-for-purpose of specific ECV products for their use cases. As the C3S enters its full operational phase in 2018, the focus will shift to assessment of updates of ECV products already in the CDS catalogue, and to consideration of additional ECV products not yet available via the CDS.
II.1.6)Common procurement vocabulary (CPV)

73000000

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots
This contract is divided into lots: no
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
II.2.2)Information about options
Options: no
II.2.3)Information about renewals
This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
Please see Volume I (Instructions and Conditions) of the ITT documents.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
Please see Volume V (Framework Agreement) of the ITT documents.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
ECMWF will only enter into a contract with a single legal person/entity. Due to the need to include performance and compliance obligations in the contract, ECMWF will contract only with a single legal person or entity which is competent to undertake and commit to these obligations.
ECMWF recognises that some bids will involve a number of organisations which may wish to work together to deliver the contract requirements. In such cases, these organisations must identify a lead contractor who will sign the contract with ECMWF and who will be responsible for putting in place legal arrangements to ensure that it can guarantee that all other organisations will also meet the contract obligations.
ECMWF will not enter into multiple contracts with individual members of consortia or groups of service providers.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: yes
Description of particular conditions: See Volume V (Framework Agreement) and Volume II (Specification) of the ITT documents.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: Tenders will not be eligible unless they are submitted by persons or entities based or registered in a member state of the EU or in a member state of ECMWF.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: Tenderers must complete the online questionnaire in ECMWF's eProcurement Portal.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
Tenderers must complete the online questionnaire in ECMWF's eProcurement Portal.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated below

1. General. Weighting 5

2. Price. Weighting 15

3. Track Record. Weighting 15

4. Quality of Resources to be deployed. Weighting 15

5. Technical Solution proposed. Weighting 30

6. Management and Implementation. Weighting 20

IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
Copernicus C3S_511 Quality Assessment of ECV Products
IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU: 2016/S 180-324339 of 17.9.2016

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate
28.2.2017 - 15:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 9 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders
Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: yes
Reference to project(s) and/or programme(s): Copernicus — The European Earth Observation Programme

See http://www.copernicus.eu/

VI.3)Additional information
The procurement for the contract will be conducted in accordance with ECMWF's procedures as set out in ECMWF's Invitation to Tender documents, which will be available on ECMWF's eProcurement Portal and no other procedures will apply. In submitting this notice ECMWF does not waive the privileges and immunities granted to it by virtue of its status as an Intergovernmental Organisation or submit itself to any jurisdiction.
Tenders must be submitted using ECMWF's eProcurement Portal as described in Volume I of the ITT documents. Hard copy (paper) submissions will not be accepted.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

European Centre for Medium-Range Weather Forecasts (ECMWF)
Shinfield Park
RG2 9AX Reading
United Kingdom
Internet address: http://www.ecmwf.int/

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

European Centre for Medium-Range Weather Forecasts (ECMWF)
Shinfield Park
RG2 9AX Reading
United Kingdom
Internet address: http://www.ecmwf.int/

VI.5)Date of dispatch of this notice:
20.12.2016