United Kingdom-Edinburgh: Building construction work
Section I: Contracting authority
Main address: http://www.ed.ac.uk/schools-departments/procurement/supplying
Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00107
Section II: Object
Main contractor – Refurbishment and extension of Old Kirk on Holyrood Road.
Refurbishment and Extension of The Old Kirk Church on Holyrood Road offer the opportunity to create a Cross College PG Student Centre. The building has been designed to be a flexible, multi-purpose space allowing PG students to book the space for events, conferences and group study.
The Centre will include areas for formal and informal study, allowing students from the College of Arts, Humanities and Social Sciences (CAHSS), College of Science and Engineering (CSE) and College of Medicine and Veterinary Medicine (CMVM) to meet, collaborate and study in an environment that doesn’t presently exist.
Holyrood Road, Edinburgh.
The University of Edinburgh is seeking a Main Contractor to undertake the refurbishment and extension of the Old Kirk on Holyrood Road to create a new Postgraduate Study Centre.
This procurement cannot be split into lots.
This procedure will be conducted via the Public Contracts Scotland-Tender (PCS-T) Portal. All queries must be made via the PCS-T messaging system. For further instructions, please refer to the ESPD Guidance document attached to this project in PCS-T.
We will apply a 2 stage process:
Stage 1 - Pre-Qualification via the ESPD. The ESPD asks bidders general questions; when completing, bidders must have regard for the statements in this notice that detail specific requirements.
a) Pass the Minimum Standards in ESPD Sections 4A, 4B, and 4D in the PCS-T Qualification envelope. Statements for these questions can be found in Sections III.1.1, III.1.2, and III.1.3 of this notice.
b) Complete the scored ESPD Section 4C (Technical and Professional ability) found in the PCS-T Technical envelope. Statements for these questions can be found in Section III.1.3 of this Notice.
Section 4C will be scored as per the scoring methodology detailed below. The six highest scoring bidders, who score 50 percent and above, will be invited to submit a tender.
Stage 2 - Invitation to Tender (ITT) and submission of shortlisted bidder tender returns. These must be received no later than the date and time detailed within the ITT documentation.
Objective Criteria for Shortlisting - ESPD 4C question scoring methodology:
0 – Unacceptable. Nil or inadequate response. Fails to demonstrate previous experience/capacity/capability relevant to this criterion.
1 – Poor; Response is partially relevant but generally poor. The response shows some elements of relevance to the criterion but contains insufficient/limited detail or explanation to demonstrate previous relevant experience/capacity/capability.
2 – Acceptable; Response is relevant and acceptable. The response demonstrates broad previous experience, knowledge and skills/capacity/capability but may lack in some aspects of similarity e.g. previous experience, knowledge or skills may not be of a similar nature.
3 – Good; Response is relevant and good. The response is sufficiently detailed to demonstrate a good amount of experience, knowledge or skills/capacity/capability relevant to providing similar services to similar clients.
4 – Excellent; Response is completely relevant and excellent overall. The response is comprehensive, unambiguous and demonstrates thorough experience, knowledge or skills/capacity/capability relevant to providing similar services to similar clients.
Scored ESPD Section 4C question weighting:
4C.1.2 Bidders are required to provide three relevant examples of works construction projects that your organisation has been the Main Contractor for in the past five years (75 percent)
4C.1.3 Quality Control Procedures (10 percent)
4C.1.4 Management Processes utilised in Managing Construction Phases (15 percent)
Economic operators may be excluded from this competition if there are any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.
Section III: Legal, economic, financial and technical information
ESPD 4B.1.1 Statement.
Bidders will be required to have a minimum “general” yearly turnover of 9 000 000 GBP for the last  years.
ESPD 4B.3 Statement.
Where turnover information is not available for the time period requested, the bidder will be required to state the date which they were set up/started trading.
ESPD 4B.5.1 Statement.
Bidders must hold or can commit to obtaining prior to the commencement of any subsequently awarded contract, the types and levels of insurance indicated below:
Employer’s (Compulsory) Liability Insurance = 5 000 000 GBP.
Public Liability Insurance = 5 000 000 GBP.
Professional Indemnity Insurance = 2 000 000 GBP.
ESPD 4B.6 Statement 1.
The University of Edinburgh may request a Parent Company Guarantee prior to the commencement of any subsequently awarded contract.
ESPD 4B.6 Statement 2.
Bidders will be required to provide adequate assurance of financial strength to successfully complete their contractual obligations.
Bidders must be able to provide upon request, their 3 most recent sets of annual audited accounts, including profit and loss information, and the following ratios:
— Current Ratio,
— Quick Ratio,
— Debtors Turnover Ratio,
— Return on Assets,
— Working Capital,
— Debt to Equity Ratio,
— Gross Profit Ratio.
A review of your ratios and audited accounts may be undertaken. In some cases, this review may lead to an additional request for further financial information to help clarify any potential issues raised.
This information may be used to assess financial sustainability.
ESPD 4C.1 Statement 1.
Bidders are required to provide three relevant examples of construction projects that your organisation has been the Main Contractor for in the past five years. The projects must be over GBP 3.5M in value and include the extension to and refurbishment of an existing building as described in part II.2.4 of the OJEU Contract Notice.
ESPD 4C.1 Statement 2.
Community benefits requirements will be included in this Contract. Describe your experience in delivering additional social, economic, or environmental community benefits in the performance of similar previous contracts, including information about how you achieved these commitments.
Please also indicate any of the following University priority areas as indicated in the ESPD guidance document that your organisation would be interested in or have the capacity to pursue as community benefits in addition to the main purpose of your contract.
For more information, please see the Scottish Government Statutory Guidance on Community Benefits in Procurement (see http://www.gov.scot/Publications/2016/03/8410/4).
ESPD 4C.1 Statement 3.
For information only, responses will not be scored.
Support of the Zero by 2040 Climate Strategy.
In our Zero by 2040 Climate Strategy the University has committed to reaching net zero carbon by the year 2040. To meet this ambitious target, we are following a whole institution approach to leveraging our research, teaching and operations, including our procurement and estates activity. Further information can be found at:
Bidders should indicate how, as a main contractor, you have worked with authorities in previous contracts to contribute to reducing the environmental and carbon impact of your activities. These actions could take the form of, but are not limited to:
— Specific measures to reduce carbon impact undertaken as a contractor (e.g., commitment to carbon offset measures or voluntary adoption of eco-label or standard over life of contract),
— Measures to influence the behaviour of subcontractors and/or supply chains,
— A community benefit,
— Other collaboration with stakeholders or third parties.
ESPD 4C.3 Statement 1.
Bidders will be required to describe their quality control procedures for managing the quality of construction for the project described in the OJEU Contract Notice.
ESPD 4C.4 Statement 1.
Bidders will be required to describe their management processes for managing the construction phases for the project described in the OJEU Contract Notice.
ESPD 4D.1 1st Statement Quality Management. The bidder must hold a UKAS (or equivalent) accredited independent third party certificate of compliance in accordance with BS EN ISO 9001 (or equivalent).
ESPD 4D.1 2nd Statement Health and Safety. The bidder must hold a UKAS (or equivalent), accredited independent third party certificate of compliance in accordance with BS OHSAS 18001 (or equivalent) or have, in the last 12 months, successfully met the assessment requirements of a construction-related scheme in registered membership of the Safety Schemes in Procurement (SSIP) forum.
ESPD 4D1.1 1st Statement Quality Management. If the bidder does not hold UKAS (or equivalent) accredited independent third party certificate of compliance in accordance with BS EN ISO 9001 (or equivalent), then the bidder must have the following:
A documented policy regarding quality management. The policy must set out responsibilities for quality management demonstrating that the bidder has and continues to implement a quality management policy that is authorised by their Chief Executive, or equivalent, and is periodically reviewed at a senior management level. The policy must be relevant to the nature and scale of the work to be undertaken and set out responsibilities for quality management throughout the organisation.
ESPD 4D1.1 2nd Statement Health and Safety. If the bidder does not hold a UKAS (or equivalent), accredited independent third party certificate of compliance in accordance with BS OHSAS 18001 (or equivalent) or have, in the last 12 months, successfully met the assessment requirements of a construction-related scheme in registered membership of the Safety Schemes in Procurement (SSIP) forum, then the bidder must have the following:
A regularly reviewed and documented policy for Health and Safety (H&S) management, endorsed by the Chief Executive Officer, or equivalent. The policy must be relevant to, the nature and scale relevant to the nature and scale of your operations and set out responsibilities for H&S management at all levels within the organisation. The policy must be relevant operations and set out your company’s responsibilities of H&S management and compliance with legislation.
NOTE: Organisations with fewer than five employees are not required by law to have a documented policy statement.
ESPD 4D.1.1 3rd Statement The bidder must have documented arrangements for ensuring that on-site welfare provision meets legal requirements and the needs /expectations of the bidder’s employees. This must demonstrate that suitable welfare facilities will be in place before starting work on site, whether provided by site-specific arrangements or the bidder’s own organisational measures.
ESPD 4D.2 Statement.
The Bidder must hold a UKAS (or equivalent) accredited independent third party certificate of compliance with BS EN ISO 14001 (or equivalent) or a valid EMAS (or equivalent) certificate.
ESPD 4D.2.1 Statement.
If the bidder does not hold UKAS (or equivalent) accredited independent third party certificate of compliance with BS EN ISO 14001 (or equivalent) or a valid EMAS (or equivalent) certificate, then the bidder must have the following:
A regularly reviewed documented policy regarding environmental management, authorised by the Chief Executive, or equivalent. This policy must include and describe the bidder’s environmental emergency response procedures including the preparedness and response procedures for potential accidents and emergency response situations that give rise to significant environmental impacts (for example hazardous substances spill control).
Section IV: Procedure
Section VI: Complementary information
NOTE: Bidders and subcontractors engaged in the delivery of this contract may be excluded if they have not met applicable social, environmental and labour obligations under national, EU, and international law (as indicated in ESPD section 3D). Without prejudice to any relevant obligations, suppliers should note that this includes obligations for certain organisations under:
— the Modern Slavery Act 2015 (available at http://www.legislation.gov.uk/ukpga/2015/30/contents/enacted),
— the ILO conventions and other measures listed in Annex X of Directive 2014/24/EU (available at http://eur-lex.europa.eu/legal-content/EN/TXT/HTML/?uri=CELEX:32014L0024&from=EN),
— the Equality Act 2010 (available at https://www.legislation.gov.uk/ukpga/2010/15/contents),
— the Employment Relations Act 1999 (Blacklists) Regulations 2010 (http://www.legislation.gov.uk/uksi/2010/493/contents/made) - this is grounds for mandatory exclusion or termination at any procurement or contract stage.
At any stage, bidders and/or relevant subcontractors may be required to provide statements and means of proof demonstrating their compliance with these obligations or the reliability of their self-cleansing measures, including the annual statement as provided for by section 54 of the Modern Slavery Act for organisations with a turnover of 36 000 000 GBP or over.
The buyer is using PCS-Tender to conduct this PQQ exercise. The Project code is 9504. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343.
The Contracting Authority does not intend to include a sub-contract clause as part of community benefits (as per Section 25 of the Procurement Reform (Scotland) Act 2014) in this contract for the following reason:
Community Benefits will be incorporated into Main Contract.
Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361.
A summary of the expected community benefits has been provided as follows:
Under the terms of this contract, the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The nature of the Community Benefits to be delivered will be set out in the tender documents.