United Kingdom-Portsmouth: Construction materials and associated items
Contract award notice
Results of the procurement procedure
Section I: Contracting authority
Main address: http://www.vividhomes.co.uk
Address of the buyer profile: http://www.vividhomes.co.uk
Section II: Object
VIVID — Materials Supply
VIVID currently has 2 supply only contracts for materials. 1 for the Basingstoke (ex-Sentinel) area and 1 for the remaining stock (ex-First Wessex). Both of these contracts will be terminated at the end of 4.2018.
VIVID published a tender on the 6.10.2017 with a deadline of the 6.11.2017. This is the Contract Award Notice.
Lot 1: General Building & Roofing Materials
Through this procurement VIVID hope to;
— minimise trade-staff down time & achieve Value for money — not limited to the cost of materials, but through stock rationalisation, van stock replenishment and increased deliveries,
— improved services for VIVID — giving consideration to deliveries to site, drop boxes, out of hours services and welfare facilities for our trade-staff visiting branches,
— create a partnership to allow VIVID and the successful suppliers to deliver great services to each other and VIVID’s customers regardless of operating area,
— full integration of our systems with the successful tenderer, allowing for van stock replenishment, better auditing facilities, improved job costing and tighter purchasing control.
Lot 2: Plumbing, Heating & Gas Spares
VIVID’s repairs have a team of 56 gas engineers who installed 1000 Boilers last year, all of the boilers were delivered to site. The team are split into gas servicing (12), gas installation (17) & responsive repairs and require daily deliveries of boilers, boiler spares & van stock for their work. Last year they carried out 17 000 jobs. VIVIDs Kitchen & Bathroom team of 23 fitted 350 bathrooms last year, this team require approximately 7 bathrooms delivered per week across the VIVID property portfolio. VIVID also require branch coverage for collections, due to the nature of this Lot, consideration should be given to out of hours and emergency availability on spares, van stock will also be required for these teams, the core van stock list will be finalised by VIVID and the successful suppliers.
Kitchen units are out of scope for this Tender.
VIVID have a team of 25-30 electricians covering a variety of disciplines. Predominantly we require a supplier that can provide materials for day to day electrical repairs. The supplier must work with us to provide a 1st class service to the client, this would include providing materials to time scales at unbeatable value for money. We would require the supplier to store a core range of materials requested by VIVID, these materials will be kept on the shelf for our trade staff to collect as and when required, stock levels and van stock should be adjusted to ensure that trade staff can always collect/have delivered without the need for ordering. Within the electrical trade undoubtedly there will be the need for ordering “specials” and we need to be provided with a delivery date from the branch at the time of ordering so this job can be rebooked from site. Regular purchases of specially ordered items should be identified and these items added to our core stock ranges.
Lot 4: PPE & Workwear
VIVID’s Repairs 250 staff all wear VIVID embroidered uniform.
Potential providers will be expected to stock our approved range of workwear & and deliver to our office locations if required. Distribution throughout a branch network would also be viable.
We will ask for Management information reports per team to assist control of our budgets and ensure all staff are kept safe whilst upholding our standards of conduct.
For specification and usage please view the pricing matrix document within this lot of the tender.
Lot 5: Paint
We have between 20-25 decorators working across the VIVID area, carrying out cyclical internal and external decorating works.
External decoration work comprises of redecoration of all previously painted surfaces, including brick, masonry, metalwork and timberwork. Internal decoration of our communal areas includes the redecoration of all previously painted surfaces along with minor repairs.
Our decorators also carry out kitchen and bathroom decorations as part of our refurbishment programme. The work is continuous throughout the year with trade staff collecting materials from a supplier as and when required as well as deliveries for larger projects. For more information on these materials please view the pricing matrix document within this Lot.
Section IV: Procedure
Section V: Award of contract
General Building & Roofing Materials
Plumbing, Heating & Gas Spares
Workwear & PPE
Section VI: Complementary information
As a result of the merger between First Wessex and Sentinel Housing Associations under which VIVID was created, there will be a period of ongoing structural and operational changes, the outcomes of which may affect this contract. Potential impacts on this contract may be the reduction, increase or cessation of our requirements under specific lots.