Supplies - 67548-2018

14/02/2018    S31    - - Supplies - Contract award notice - Open procedure 

United Kingdom-Portsmouth: Construction materials and associated items

2018/S 031-067548

Contract award notice

Results of the procurement procedure

Supplies

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
VIVID
7544
VIVID, Peninsular House, Wharf Road
Portsmouth
PO2 8HB
United Kingdom
Contact person: Mrs Samantha Coonan
Telephone: +44 2392896764
E-mail: samantha.coonan@vividhomes.co.uk
NUTS code: UKJ3

Internet address(es):

Main address: http://www.vividhomes.co.uk

Address of the buyer profile: http://www.vividhomes.co.uk

I.2)Information about joint procurement
The contract is awarded by a central purchasing body
I.4)Type of the contracting authority
Body governed by public law
I.5)Main activity
Housing and community amenities

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

VIVID — Materials Supply

Reference number: DN285972
II.1.2)Main CPV code
44100000
II.1.3)Type of contract
Supplies
II.1.4)Short description:

VIVID currently has 2 supply only contracts for materials. 1 for the Basingstoke (ex-Sentinel) area and 1 for the remaining stock (ex-First Wessex). Both of these contracts will be terminated at the end of 4.2018.

VIVID published a tender on the 6.10.2017 with a deadline of the 6.11.2017. This is the Contract Award Notice.

II.1.6)Information about lots
This contract is divided into lots: yes
II.1.7)Total value of the procurement (excluding VAT)
Lowest offer: 20 000 000.00 GBP / Highest offer: 25 000 000.00 GBP taken into consideration
II.2)Description
II.2.1)Title:

Lot 1: General Building & Roofing Materials

Lot No: 1
II.2.2)Additional CPV code(s)
44100000
II.2.3)Place of performance
NUTS code: UKJ3
II.2.4)Description of the procurement:

Through this procurement VIVID hope to;

— minimise trade-staff down time & achieve Value for money — not limited to the cost of materials, but through stock rationalisation, van stock replenishment and increased deliveries,

— improved services for VIVID — giving consideration to deliveries to site, drop boxes, out of hours services and welfare facilities for our trade-staff visiting branches,

— create a partnership to allow VIVID and the successful suppliers to deliver great services to each other and VIVID’s customers regardless of operating area,

— full integration of our systems with the successful tenderer, allowing for van stock replenishment, better auditing facilities, improved job costing and tighter purchasing control.

II.2.5)Award criteria
Cost criterion - Name: Cost / Weighting: 50
Cost criterion - Name: Quality / Weighting: 50
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Lot 2: Plumbing, Heating & Gas Spares

Lot No: 2
II.2.2)Additional CPV code(s)
39715300
II.2.3)Place of performance
NUTS code: UKJ3
II.2.4)Description of the procurement:

VIVID’s repairs have a team of 56 gas engineers who installed 1000 Boilers last year, all of the boilers were delivered to site. The team are split into gas servicing (12), gas installation (17) & responsive repairs and require daily deliveries of boilers, boiler spares & van stock for their work. Last year they carried out 17 000 jobs. VIVIDs Kitchen & Bathroom team of 23 fitted 350 bathrooms last year, this team require approximately 7 bathrooms delivered per week across the VIVID property portfolio. VIVID also require branch coverage for collections, due to the nature of this Lot, consideration should be given to out of hours and emergency availability on spares, van stock will also be required for these teams, the core van stock list will be finalised by VIVID and the successful suppliers.

Kitchen units are out of scope for this Tender.

II.2.5)Award criteria
Cost criterion - Name: Cost / Weighting: 50
Cost criterion - Name: Quality / Weighting: 50
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Lot 3

Lot No: 3
II.2.2)Additional CPV code(s)
31000000
II.2.3)Place of performance
NUTS code: UKJ3
II.2.4)Description of the procurement:

VIVID have a team of 25-30 electricians covering a variety of disciplines. Predominantly we require a supplier that can provide materials for day to day electrical repairs. The supplier must work with us to provide a 1st class service to the client, this would include providing materials to time scales at unbeatable value for money. We would require the supplier to store a core range of materials requested by VIVID, these materials will be kept on the shelf for our trade staff to collect as and when required, stock levels and van stock should be adjusted to ensure that trade staff can always collect/have delivered without the need for ordering. Within the electrical trade undoubtedly there will be the need for ordering “specials” and we need to be provided with a delivery date from the branch at the time of ordering so this job can be rebooked from site. Regular purchases of specially ordered items should be identified and these items added to our core stock ranges.

II.2.5)Award criteria
Cost criterion - Name: Cost / Weighting: 50
Cost criterion - Name: Quality / Weighting: 50
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Lot 4: PPE & Workwear

Lot No: 4
II.2.2)Additional CPV code(s)
18222000
II.2.3)Place of performance
NUTS code: UKJ3
II.2.4)Description of the procurement:

VIVID’s Repairs 250 staff all wear VIVID embroidered uniform.

Potential providers will be expected to stock our approved range of workwear & and deliver to our office locations if required. Distribution throughout a branch network would also be viable.

We will ask for Management information reports per team to assist control of our budgets and ensure all staff are kept safe whilst upholding our standards of conduct.

For specification and usage please view the pricing matrix document within this lot of the tender.

II.2.5)Award criteria
Cost criterion - Name: Cost / Weighting: 50
Cost criterion - Name: Quality / Weighting: 50
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Lot 5: Paint

Lot No: 5
II.2.2)Additional CPV code(s)
44111400
II.2.3)Place of performance
NUTS code: UKJ3
II.2.4)Description of the procurement:

We have between 20-25 decorators working across the VIVID area, carrying out cyclical internal and external decorating works.

External decoration work comprises of redecoration of all previously painted surfaces, including brick, masonry, metalwork and timberwork. Internal decoration of our communal areas includes the redecoration of all previously painted surfaces along with minor repairs.

Our decorators also carry out kitchen and bathroom decorations as part of our refurbishment programme. The work is continuous throughout the year with trade staff collecting materials from a supplier as and when required as well as deliveries for larger projects. For more information on these materials please view the pricing matrix document within this Lot.

II.2.5)Award criteria
Cost criterion - Name: Cost / Weighting: 50
Cost criterion - Name: Quality / Weighting: 50
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
Notice number in the OJ S: 2017/S 166-342296
IV.2.8)Information about termination of dynamic purchasing system
IV.2.9)Information about termination of call for competition in the form of a prior information notice

Section V: Award of contract

Contract No: DN285972
Lot No: 1
Title:

General Building & Roofing Materials

A contract/lot is awarded: yes
V.2)Award of contract
V.2.1)Date of conclusion of the contract:
13/02/2018
V.2.2)Information about tenders
Number of tenders received: 3
Number of tenders received from SMEs: 0
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 3
The contract has been awarded to a group of economic operators: no
V.2.3)Name and address of the contractor
Travis Perkins
00824821
Lodge Way House, Lodge Way, Harlestone Road
Northampton
NN5 7UG
United Kingdom
Telephone: +44 1604752424
E-mail: customerservice@travisperkins.co.uk
NUTS code: UKJ3

Internet address: www.travisperkinsplc.co.uk

The contractor is an SME: no
V.2.4)Information on value of the contract/lot (excluding VAT)
Lowest offer: 8 000 000.00 GBP / Highest offer: 10 000 000.00 GBP taken into consideration
V.2.5)Information about subcontracting

Section V: Award of contract

Contract No: DN285972
Lot No: 2
Title:

Plumbing, Heating & Gas Spares

A contract/lot is awarded: yes
V.2)Award of contract
V.2.1)Date of conclusion of the contract:
13/02/2018
V.2.2)Information about tenders
Number of tenders received: 5
Number of tenders received from SMEs: 0
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 5
The contract has been awarded to a group of economic operators: no
V.2.3)Name and address of the contractor
Wolseley UK Limited
636445
Harrison Way, Spa Park
Royal Leamington Spa
CV31 3HH
United Kingdom
Telephone: +44 1926705000
E-mail: customerservices@wolseley.co.uk
NUTS code: UKJ3

Internet address: www.wolseley.co.uk

The contractor is an SME: no
V.2.4)Information on value of the contract/lot (excluding VAT)
Lowest offer: 10 000 000.00 GBP / Highest offer: 12 000 000.00 GBP taken into consideration
V.2.5)Information about subcontracting

Section V: Award of contract

Contract No: DN285972
Lot No: 3
Title:

Electrical

A contract/lot is awarded: yes
V.2)Award of contract
V.2.1)Date of conclusion of the contract:
13/02/2018
V.2.2)Information about tenders
Number of tenders received: 6
Number of tenders received from SMEs: 0
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 6
The contract has been awarded to a group of economic operators: no
V.2.3)Name and address of the contractor
Rexel UK Limited
00434724
Head Office Ground Floor, Eagle Court 2, Hatchford Brook, Hatchford Way
Birmingham
B26 3RZ
United Kingdom
E-mail: enquiries@corporate.rexel.co.uk
NUTS code: UKJ3

Internet address: www.rexel.co.uk

The contractor is an SME: no
V.2.4)Information on value of the contract/lot (excluding VAT)
Lowest offer: 3 000 000.00 GBP / Highest offer: 3 300 000.00 GBP taken into consideration
V.2.5)Information about subcontracting

Section V: Award of contract

Contract No: DN285972
Lot No: 4
Title:

Workwear & PPE

A contract/lot is awarded: yes
V.2)Award of contract
V.2.1)Date of conclusion of the contract:
13/02/2018
V.2.2)Information about tenders
Number of tenders received: 6
Number of tenders received from SMEs: 0
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 6
The contract has been awarded to a group of economic operators: no
V.2.3)Name and address of the contractor
Protective Workwear Supplies t/a PWS
08393062;
10 Darklake View,
Estover
PL6 7TL
United Kingdom
Telephone: +44 1752266374
E-mail: sales@protectivewearuk.com
NUTS code: UKJ

Internet address: www.protectivewearuk.co.uk

The contractor is an SME: yes
V.2.4)Information on value of the contract/lot (excluding VAT)
Lowest offer: 600 000.00 GBP / Highest offer: 650 000.00 GBP taken into consideration
V.2.5)Information about subcontracting

Section V: Award of contract

Contract No: DN285972
Lot No: 5
Title:

Paint

A contract/lot is awarded: yes
V.2)Award of contract
V.2.1)Date of conclusion of the contract:
13/02/2018
V.2.2)Information about tenders
Number of tenders received: 6
Number of tenders received from SMEs: 0
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 6
The contract has been awarded to a group of economic operators: no
V.2.3)Name and address of the contractor
Travis Perkins PLC
00824821
Lodge Way House, Lodge Way, Harlestone Road
Northampton
NN5 7UG
United Kingdom
Telephone: +44 1604752424
E-mail: customerservice@travisperkins.co.uk
NUTS code: UKJ3

Internet address: www.travisperkinsplc.co.uk

The contractor is an SME: no
V.2.4)Information on value of the contract/lot (excluding VAT)
Lowest offer: 1 000 000.00 GBP / Highest offer: 1 500 000.00 GBP taken into consideration
V.2.5)Information about subcontracting

Section VI: Complementary information

VI.3)Additional information:

As a result of the merger between First Wessex and Sentinel Housing Associations under which VIVID was created, there will be a period of ongoing structural and operational changes, the outcomes of which may affect this contract. Potential impacts on this contract may be the reduction, increase or cessation of our requirements under specific lots.

VI.4)Procedures for review
VI.4.1)Review body
VIVID Housing Limited
Peninsular House
Portsmouth
PO2 8HB
United Kingdom
Telephone: +44 2392896819
E-mail: procurement.admin@vividhomes.co.uk

Internet address: www.vividhomes.co.uk

VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice:
13/02/2018