United Kingdom-Birmingham: Financial systems software package
Section I: Contracting authority
Main address: www.nchsr.ac.uk
Main address: http://www.nchsr.ac.uk
Section II: Object
Integrated Financial Management System for Further Education
The National College for High Speed Rail is seeking to procure a standard financial management cloud based software system that has been specifically tailored for the further education sector from an already established supplier.
The procurement includes associated integration services into existing college system and training.
Provision of financial management application including amongst others sales ledger, purchase ledger, nominal ledger, procurement with online approval functionality. Invoice authorisation and approval, budgeting and forecasting, banking, cash book, period-end and year-end, fixed asset register, VAT reconciliation, on-line payments and management information. HR is a future optional requirement and at this stage bidders should make a recommendation of providers that they have successfully integrated with the FMS being proposed. The procurement will be carried out as a separate exercise.
Integration to Microsoft Office and existing college systems including — Document management system, student records systems, virtual learning environment.
Given the short time-scale for the implementation and the degree of change taking place in the college we are seeking an established and referenceable solution to meet our requirements.
This procurement is being undertaken using the restricted procedure. The college is issuing the following procurement documents for candidates to request to participate:
The college PQQ which includes all necessary documents embedded into the PQQ.
The college reserves the right to cancel the procurement and not to proceed with the award of any contract at any stage of the procurement process. Save for any mandatory periods, the time-scales indicated in this notice and procurement documents are indicative and the College reserves the right to amend the same.
Note: To register your interest in this notice and obtain any additional information please e-mail Procurement@nchsr.ac.uk including the reference NCHSR FMS MC/2018/02 in the subject line.
Bidders are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
Initial Term of 60 months. Renewal in three optional extensions of 12 months at the college’s sole discretion based on performance of the contract, up to a maximum contract period of 8 years. Details of extension options are set out in the procurement documents.
The criteria for limiting the number of candidates is set out in the PQQ.
The college is inviting feedback and comments from bidders on the suitability of the college’s terms and conditions of contract for a cloud-based Integrated FMS system. The college reserves the right to consider feedback and to make changes before the final T&Cs are issued to shortlisted bidders with the College’s ITT and detailed specification of requirements.
Section III: Legal, economic, financial and technical information
Section IV: Procedure
Section VI: Complementary information