Services - 109166-2019

08/03/2019    S48    Agencies - Services - Contract notice - Open procedure 

Netherlands-Amsterdam: Medical and Other Services for Current and Prospective Staff Members of European Medicines Agency (EMA)

2019/S 048-109166

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
European Medicines Agency
Spark building/gebouw, Orlyplein 24
Amsterdam
1043 DP
Netherlands
E-mail: Medical2019@ema.europa.eu
NUTS code: NL329

Internet address(es):

Main address: https://www.ema.europa.eu/

Address of the buyer profile: https://www.ema.europa.eu/en/about-us/procurement

I.2)Information about joint procurement
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://etendering.ted.europa.eu/cft/cft-display.html?cftId=4537
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address
I.4)Type of the contracting authority
European institution/agency or international organisation
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Medical and Other Services for Current and Prospective Staff Members of European Medicines Agency (EMA)

Reference number: EMA/2019/10/ST
II.1.2)Main CPV code
85100000
II.1.3)Type of contract
Services
II.1.4)Short description:

Provision of medical and other services for the EMA current and prospective staff members in the Netherlands in line with the Staff Regulations. Services include pre-employments, annual medicals, occupational health review, counselling, management and processing of documents related to absences due to illness or accident, assessment to spend sick leave abroad and justify special leave due to family illness, invalidity cases, wellbeing and health and safety policies and seasonal flu vaccinations and other services.

II.1.5)Estimated total value
Value excluding VAT: 3 000 000.00 EUR
II.1.6)Information about lots
This contract is divided into lots: no
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)
85120000
85147000
85121200
85121000
II.2.3)Place of performance
NUTS code: NL
Main site or place of performance:

Amsterdam or within 100 minutes travel distance by public transport and /or walking from the Agency’s permanent premises address Domenico Scarlattilaan 6, 1083 HS Amsterdam

II.2.4)Description of the procurement:

Provision of medical and other services for the EMA current and prospective staff members in line with the Staff Regulations. Services include pre-employments, annual medicals, occupational health review, counselling, management and processing of documents related to absences due to illness or accident, assessment to spend sick leave abroad and justify special leave due to family illness, invalidity cases, wellbeing and health and safety policies and seasonal flu vaccinations.

Other services comprise workstation assessments, medical advice for business travel, transfers of medical files, training to EMA staff on matters within the subject of the tender and any other services relevant to the subject of the tender.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 3 000 000.00 EUR
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

The initial framework contract will be concluded for a period of one year and may be further renewed 3 times each for a period of twelve months. The total maximum duration of the contract is, therefore, 4 years (1+1+1+1).

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

See Internet address provided in Section I.3.

III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:

See Internet address provided in Section I.3.

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with a single operator
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 08/04/2019
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English, Bulgarian, Danish, German, Greek, Estonian, Finnish, French, Irish, Croatian, Hungarian, Italian, Latvian, Lithuanian, Maltese, Dutch, Polish, Portuguese, Romanian, Slovak, Slovenian, Spanish, Swedish, Czech
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders
Date: 11/04/2019
Local time: 11:00
Place:

European Medicines Agency

Spark building/gebouw

Orlyplein 24

1043 DP Amsterdam

The NETHERLANDS

Information about authorised persons and opening procedure:

See Internet address provided in Section I.3.

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: yes
VI.2)Information about electronic workflows
VI.3)Additional information:

See Internet address provided in Section I.3.

VI.4)Procedures for review
VI.4.1)Review body
General Court
rue du Fort Niedergrünewald
Luxembourg
2925
Luxembourg
Telephone: +352 4303-1
E-mail: generalcourt.registry@curia.europa.eu
Fax: +352 4303-2100

Internet address: http://curia.europa.eu

VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained
European Medicines Agency
Spark building/gebouw, Orlyplein 24
Amsterdam
1043 DP
Netherlands
Telephone: +31 887816000
E-mail: info@ema.europa.eu

Internet address: http://www.ema.europa.eu

VI.5)Date of dispatch of this notice:
01/03/2019