Services - 141508-2018

31/03/2018    S64    Agencies - Services - Contract notice - Open procedure 

Portugal-Lisbon: Provision of services for the assessment of candidates to managerial functions

2018/S 064-141508

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
European Maritime Safety Agency (EMSA)
Praca Europa 4
Lisbon
1249-206
Portugal
Contact person: Steven Dunlop
E-mail: open052018@emsa.europa.eu
NUTS code: PT170

Internet address(es):

Main address: www.emsa.europa.eu

I.1)Name and addresses
European Border and Coast Guard Agency (Frontex)
Warsaw
Poland
E-mail: open052018@emsa.europa.eu
NUTS code: PL911

Internet address(es):

Main address: https://frontex.europa.eu

I.1)Name and addresses
European Centre for the Development of Vocational Training (Cedefop)
Thessaloniki (Pylea)
Greece
E-mail: open052018@emsa.europa.eu
NUTS code: EL522

Internet address(es):

Main address: www.cedefop.europa.eu

I.1)Name and addresses
European Fisheries Control Agency (EFCA)
Vigo
Spain
E-mail: open052018@emsa.europa.eu
NUTS code: ES114

Internet address(es):

Main address: www.efca.europa.eu

I.1)Name and addresses
European Medicines Agency (EMA)
London
United Kingdom
E-mail: open052018@emsa.europa.eu
NUTS code: UKI42

Internet address(es):

Main address: www.ema.europa.eu/ema

I.1)Name and addresses
European Union Agency for Law Enforcement Cooperation (Europol)
The Hague
Netherlands
E-mail: open052018@emsa.europa.eu
NUTS code: NL332

Internet address(es):

Main address: www.europol.europa.eu

I.1)Name and addresses
European Securities and Markets Authority (ESMA)
Paris
France
E-mail: open052018@emsa.europa.eu
NUTS code: FR101

Internet address(es):

Main address: www.esma.europa.eu

I.1)Name and addresses
European Training Foundation (ETF)
Torino
Italy
E-mail: open052018@emsa.europa.eu
NUTS code: ITC11

Internet address(es):

Main address: www.etf.europa.eu

I.1)Name and addresses
European Union Agency for Law Enforcement Training (CEPOL)
Budapest
Hungary
E-mail: open052018@emsa.europa.eu
NUTS code: HU110

Internet address(es):

Main address: www.cepol.europa.eu

I.1)Name and addresses
European Union Agency for Network and Information Security (ENISA)
Ηeraklion
Greece
E-mail: open052018@emsa.europa.eu
NUTS code: EL431

Internet address(es):

Main address: www.enisa.europa.eu

I.1)Name and addresses
European Union Agency for Railways (ERA)
Valenciennes
France
E-mail: open052018@emsa.europa.eu
NUTS code: FRE11

Internet address(es):

Main address: http://www.era.europa.eu/Pages/Home.aspxeu

I.1)Name and addresses
European Joint Undertaking for ITER and the development of Fusion Energy (Fusion for Energy)
Barcelona
Spain
E-mail: open052018@emsa.europa.eu
NUTS code: ES511

Internet address(es):

Main address: www.fusionforenergy.europa.eu

I.1)Name and addresses
Single European Sky ATM Research Joint Undertaking (SESAR JU)
Brussels
Belgium
E-mail: open052018@emsa.europa.eu
NUTS code: BE100

Internet address(es):

Main address: www.sesarju.eu

I.2)Information about joint procurement
The contract involves joint procurement
In the case of joint procurement involving different countries, state applicable national procurement law:

Lisbon, Portugal.

I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://etendering.ted.europa.eu/cft/cft-display.html?cftId=3382
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address
I.4)Type of the contracting authority
European institution/agency or international organisation
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Provision of services for the assessment of candidates to managerial functions

Reference number: EMSA/OP/5/2018
II.1.2)Main CPV code
79635000
II.1.3)Type of contract
Services
II.1.4)Short description:

EMSA aims to conclude a framework contract with a contractor that is able to provide technical assistance, support and know-how for the purpose of the selection /recruitment and assessment of candidates to managerial functions /positions, in particular by developing and organising assessment sessions for managerial functions/positions. The purpose of this contract is to help the contracting authorities to recruit /select managers who possess the skills and competencies required to carry out their duties at the highest possible standard. Middle management functions involve the permanent and continuous management of a unit or department at the contracting authorities.

II.1.5)Estimated total value
Value excluding VAT: 1 550 000.00 EUR
II.1.6)Information about lots
This contract is divided into lots: no
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)
II.2.3)Place of performance
NUTS code: 00
Main site or place of performance:

Premises of the contractor. The contractor may also be invited to the premises of the contracting authorities during the interview stage.

II.2.4)Description of the procurement:

The purpose of this contract is to support the 13 contracting authorities to recruit /select managers (Heads of Unit and Department). The contractor will organise assessment sessions where the candidates will take a series of tests to evaluate their competences, skills and abilities as a manager in relation to the duties of the position to which they are applying and the conditions and requirements established for the relevant recruitment procedure. It will be the responsibility of the contractor to develop and propose a full range of exercises and activities which it considers most suitable for assessing the candidates’ managerial skills on the basis of the principle that each skill is tested by means of at least 2 exercises and that each exercise assesses several skills. The assessment sessions will be conducted in English at the contractor’s premises and the relevant documents (reports and manuals) should be produced in English. The following profiles shall be used by the contractor for the assessments during contract implementation:

— at least 2 senior assessors with at least 10 years’ professional experience in the selection of managers and in the assessment of candidates to managerial positions,

— at least four assessors with at least 6 years’ professional experience in the selection of managers and in the assessment of candidates to managerial positions.

The contractor must ensure the right conditions for the candidates taking part in the exercises. This involves making available appropriate and properly equipped premises. The premises will have to be suitable for persons with special needs arising from a disability.

If required, the contracting authority may ask the contractor to assist the selection panel in the interviews to be carried out by with the selected candidates, namely in order to provide technical expertise and support for the evaluation of the outcome of these interviews and the performance of the concerned candidates in this context. In principle such assistance will require the presence of the contractor (one assessor) at the contracting authority’s premises to attend the above referred interviews for one or two days per concerned selection/recruitment procedure.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Quality and variety of assessment tools and activities based on examples of tests, exercises and activities according to different profiles of managers including an explanation of the criteria/methods / Weighting: 30
Quality criterion - Name: Quality of the written reports on the outcome of the assessment session based on anonymised examples of such reports / Weighting: 15
Quality criterion - Name: Quality of the venue and conditions proposed for the assessment sessions based on a detailed description and images of the facilities proposed as well as their accessibility by public transport and for persons with special needs arising from a disability / Weighting: 15
Price - Weighting: 40
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 12
This contract is subject to renewal: yes
Description of renewals:

The FWC is renewed automatically up to three times under the same conditions, unless one of the parties receives a formal notification to the contrary at least 3 months before the end of the ongoing duration. Renewal does not change or postpone any existing obligations.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with a single operator
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 09/05/2018
Local time: 23:59
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English, Bulgarian, Danish, German, Greek, Estonian, Finnish, French, Irish, Croatian, Hungarian, Italian, Latvian, Lithuanian, Maltese, Dutch, Polish, Portuguese, Romanian, Slovak, Slovenian, Spanish, Swedish, Czech
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until: 31/08/2018
IV.2.7)Conditions for opening of tenders
Date: 14/05/2018
Local time: 15:00
Place:

Tenders will be opened at EMSA, Praça Europa 4, 1249-206 Lisbon, Portugal (15:00 CET/CEST, i.e. 14:00 Lisbon time). Should you wish to attend, please send a request at least 5 calendar days before the date of the opening to OPEN052018@emsa.europa.eu indicating the name of the attending person and the tenderer they represent.

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
VI.3)Additional information:
VI.4)Procedures for review
VI.4.1)Review body
General Court of the European Union
rue du Fort Niedergrünewald
Luxembourg
L-2925
Luxembourg
E-mail: GeneralCourt.Registry@curia.europa.eu

Internet address: www.curia.europa.eu

VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice:
23/03/2018