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United Kingdom-Edinburgh: Office and computing machinery, equipment and supplies except furniture and software packages
Section I: Contracting authority
Section II: Object
Office Equipment Framework Agreement.
The Scottish Ministers, acting through Scottish Procurement, seek to let a replacement national Framework Agreement for the provision of Office Equipment and Services, in collaboration with the Scottish public sectors. There will be a maximum of 8 appointed to the Framework Agreement. The initial duration of the Framework Agreement will be 24 months with an option to extend for up to 2 further 12 month periods. The estimated value ranges from 36 000 000 GBP to 72 000 000 GBP
The framework agreement will be available for use by Scottish Public Sector Bodies. Full details provided in section VI.3 Additional Information.
Documents can be found at: https://www.publictendersscotland.publiccontractsscotland.gov.uk and search for the following ITT:
Office Equipment Framework Agreement: itt_ 15876
If you require any additional support, please contact the BravoSolution Helpdesk on 0800 368 4850.
Across the geography of Scotland.
The Scottish Ministers wish to award a national Framework Agreement for the provision of Office Equipment and Services. The Framework will be multi-supplier with a maximum of eight suppliers appointed.
The Office Equipment and Services framework will include the supply and delivery of a wide portfolio of products ranging from small single function desktop printers to large print room high volume products, consisting of mono and colour, network and non-network requirements; and services and solutions up to a fully Managed Print Service.
The Framework Agreement will be available for use by the Scottish Ministers (including Agencies), Scottish Non-Departmental Public Bodies, offices in the Scottish Administration which are not ministerial offices, cross-border public authorities within the meaning of section 88(5) of the Scotland Act 1998, the Scotland Office, the Scottish Parliamentary Corporate Body, councils constituted under section 2 of the Local Government etc. (Scotland) Act 1994, Scottish Fire & Rescue Service, the Scottish Police Authority, Scottish health boards or special health boards, all NHS Scotland, The Integrated Joint Boards established further to the Public Bodies (Joint Working) Act 2014, bodies registered as social landlords under the Housing (Scotland) Act 2001, Student Loans Company Limited, the Forestry Commission, the Commissioner of Northern Lighthouse operating as the Northern Lighthouse Board, Equality and Human Rights Commission, Business Stream Ltd, the Business Gateway National Unit at the Convention of Scottish Local Authorities, further or higher education institutions being fundable bodies within the meaning of section 6 of the further and Higher Education (Scotland) Act 2005, any public body established by or under the Scotland Act 1998 or any Act of the Scottish Parliament, any association of or formed by one or more of the foregoing, bodies financed wholly or mainly by one or more of the foregoing, bodies subject to management supervision by one or more of the foregoing and bodies more than half of the board of directors or members of which, or, in the case of a group of individuals, more than half of those individuals, being appointed by one or more of the foregoing. In addition to the contracting authorities listed, the framework agreement will be available to charities entered on the Scottish Charity Register and voluntary organisations entered on the Membership Database of the Scottish Council for Voluntary Organisations.
Information about Scottish Public Bodies is available at:
Information about the Review of Public Procurement in Scotland and links to the other Centres of Expertise are available at:
The Office Equipment and Services requirements have been combined into a single framework rather than individual lots.
The initial duration of the framework agreement will be 24 months with the option to extend for up to 2 further 12 month periods.
Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.
Section III: Legal, economic, financial and technical information
This section refers to the question ESPD.4 in Part IV Section E of the ESPD (Scotland).
Part 4E: Bidders will be required to confirm that they meet ALL the selection criteria requirements.
It is a requirement of this framework agreement that bidders hold, or can commit to obtain prior to the commencement of any subsequently awarded contract, the types and levels of insurance, as a minimum, indicated below:
Employer's (Compulsory) Liability Insurance = 5 000 000 GBP
Public Liability Insurance = 2 500 000 GBP
Professional Indemnity Insurance, but only if requested in the Order Form and, at the level stipulated therein.
Contractors will be required to maintain a standard of environmental protection, including, certification to ISO 14001/EMAS or equivalent standards, relevant to the delivery of this Framework Agreement.
Contractors will be required to maintain a standard of Information and Security management, including, certification to ISO 27001 or equivalent standards, relevant to the delivery of this Framework Agreement.
Bidders will be required to confirm they comply with the document ‘ITT — Minimum Hardware Specification — Office Equipment’.
Section IV: Procedure
No electronic auction will be held to determine the economic operators to be party to the framework agreement. Electronic auctions may be held by participating contracting authorities to award specific contracts under the framework agreement.
E Spur, Saughton House, Broomhouse Drive, Edinburgh, EH11 3XD.
Lee Rutherford (0131 244 0165), Bryan Dodds (0131 244 6290).
Section VI: Complementary information
Within four years.
The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is project_6446. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343
A sub-contract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363
Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361
A summary of the expected community benefits has been provided as follows:
The Authority requires the Contractor to work proactively to support the Scottish Government's sustainability objectives. Tenderers must confirm that, where appropriate, they will support the Scottish Ministers policies on Sustainability and Corporate Social Responsibility in delivering the service required.
An economic operator that suffers or risks suffering loss or damage attributable to a breach of duty under the Public Contracts (Scotland) Regulations 2015 may bring proceedings in the Sheriff Court or Court of Session.