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Services - 21582-2017

20/01/2017    S14    Services - Contract notice - Competitive procedure with negotiation 

France-Paris: Software package and information systems

2017/S 014-021582

Contract notice


Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: Expertise France
National registration number: 808 734 792 00027
Postal address: 73 rue de Vaugirard
Town: Paris
NUTS code: FR101
Postal code: 75006
Country: France
Contact person: Paul Boulet Desbareau — project manager
E-mail: paul.boulet-desbareau@expertisefrance.fr

Internet address(es):

Main address: http://www.expertisefrance.fr

I.2)Information about joint procurement
Access to the procurement documents is restricted. Further information can be obtained at: https://www.marches-publics.gouv.fr/?page=entreprise.EntrepriseAdvancedSearch&AllCons&refConsultation=317911&orgAcronyme=s2d
Additional information can be obtained from the abovementioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: https://www.marches-publics.gouv.fr
I.4)Type of the contracting authority
National or federal agency/office
I.5)Main activity
Other activity: international technical cooperation

Section II: Object

II.1)Scope of the procurement

CRIMARIO IT System IORIS IMN — Indian Ocean Regional Information Sharing and Incident Management Network.

Reference number: 2017-M-008-14SSE0C091-CRIMARIO-IORIS-ITSYSTEM
II.1.2)Main CPV code
II.1.3)Type of contract
II.1.4)Short description:

The objective of the framework contract is to implement and establish a cost-effective communications tool (hereby designated as IORIS-IMN) to meet the immediate needs of the Indian Ocean countries' in respect to maritime information sharing and incident management.

The framework contract aims at providing:

— Development and implementation of an IT System providing a maritime information network supported by a platform capable of enhancing maritime safety and security, and providing a real-time communications tool for incident management. The IT System shall enhance Maritime Situational Awareness in national areas of responsibility, and the Indian Ocean region;

— Training sessions and support documents;

— Hosting, maintenance and support to the users.

II.1.5)Estimated total value
Value excluding VAT: 750 000.00 EUR
II.1.6)Information about lots
This contract is divided into lots: no
II.2.2)Additional CPV code(s)
II.2.3)Place of performance
NUTS code: FR
Main site or place of performance:

Mainly at the contractor's premises. Occasional mission to be expected in Indian Ocean Countries and in Paris at Expertise France's premises.

II.2.4)Description of the procurement:

The framework contract covers development and implementation of software for a web based communications portal including:

i. Development and implementation of software.

ii. Lifetime license for use within the region within the scope and purpose for which it is developed. Lifetime license for the core IORIS software (not 3rd party software) should include the full rights to have the option to continue developing the software with another 3rd party developer.

iii. Training shall take place in the contractor's premises (or at a mutually agreed location); Initial training may commence from beginning of contract (or as soon as the software becomes available for training) until 31.12.2018.

iv. Hosting.

v. Maintenance and support.

vi. Provision of 3rd party software with emphasis on open source/freeware/shareware where practical and meets the technical functionality required.

The estimated budget lies between 300 000 and 750 000 EUR. The minimum covers the initial development of the platform, initial training, maintenance and hosting until 31.12.2018. The maximum covers additional services for the benefit of user countries and additional development of the IT solution.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 21
This contract is subject to renewal: yes
Description of renewals:

2 possible additional renewals periods of 12 months each.

II.2.9)Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 3
Objective criteria for choosing the limited number of candidates:

Relevance of previous deliveries of the tenderer in comparison to the contract/purchases described in this tender, in terms of the nature and functionality.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: yes
Identification of the project: CRIMARIO — CRItical MAritime Routes Indian Ocean.
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

Legal persons are not entitled to participate in this tender procedure or be awarded a contract if they are in any of the conditions mentioned in Article 45 and 48 of the French order n°2015-899 of 23.7.2015.

The candidate must provide a declaration of honour mentioning that he isn't subjected to a submission ban to public contracts detailed in article 45 and 48 of the hereabove regulation order.

The candidate must provide evidence of the company registration.

III.1.2)Economic and financial standing
List and brief description of selection criteria:

1) Average turnover over the last 3 years.

2) Financial and budget balance sheet.

3) Insurance policy.

Minimum level(s) of standards possibly required:

1) Minimum average turnover of the tenderer must be at least 500 000 EUR over the last 3 years.

2) The Equity must be positive each year over the last 3 years.

3) Insurance Requirements:

Employer's Liability: 10 000 000 EUR,

Public and Product Liability: 5 000 000 EUR,

Professional Liability Insurance: 5 000 000 EUR.

III.1.3)Technical and professional ability
List and brief description of selection criteria:

1) Previous experiences,

2) HR expertise/qualifications.

Minimum level(s) of standards possibly required:

The tenderer must demonstrate:

— HR expertise/qualifications with a minimum of 5 years' experience of web/database software development fields,

— 5 years experience in software development,

— A previous experience in developing IT tools in maritime field,

— A previous experience in the implementation of an IT service contract of the same complexity / amount (within the last 5 years),

— 3 years experience in software maintenance/service and support infrastructure/call logging processes/resolution statistics,

— 5 years experience in deployment, maintenance and support of a highly available hosting architecture.

III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1.1)Type of procedure
Competitive procedure with negotiation
IV.1.3)Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with a single operator
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.5)Information about negotiation
The contracting authority reserves the right to award the contract on the basis of the initial tenders without conducting negotiations
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 16/02/2017
Local time: 15:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
French, English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
VI.3)Additional information:

Applicable regulation: Ordonnance No 2015-899 of 23.7.2015 and implementing Decree No 2016-360 of 25.3.2016 (articles 71, 72 and 73).

Templates (declaration of honour and reference templates) available for downloading at the following address:


Advances search / reference: 2017-M-008

or direct access: https://www.marches-publics.gouv.fr/?page=entreprise.EntrepriseAdvancedSearch&AllCons&refConsultation=317911&orgAcronyme=s2d

Content of the expressions of interest:

1. Formal expression of interest (template),

2. Description of maximum 10 previous experiences and deliveries (template) that could justify experience and competencies of the tenderer to deliver expected results of this contract project,

3. Balance sheet over the last 3 years,

4. Trade registration evidence,

5. Insurance policy.

Context EU funded — CRIMARIO project:

The Instrument contributing to Stability and Peace (IcSP) is the main thematic tool of the European Commission to improve security in partner countries, complementing other financial tools — in particular where geographical development instruments cannot be used. Countering global and trans-regional threats is one aspect of the work assigned to the long-term component of the Instrument.

Since 2009, the IcSP Critical Maritime Routes (CMR) Programme has focused on the security and safety of essential maritime routes in areas affected by piracy to help to secure shipping and trading lines of communication. The long-term objective addressed by the programme is to improve maritime governance. The emphasis is on capacity building at regional and trans-regional level for exchange of information, cooperation and subsequent implementation at national level.

CRIMARIO is a continuation of previous CMR projects. Its overall objective is to improve maritime security and safety with a focus to combating piracy and armed robbery at sea in the Wider Indian Ocean, around selected Indian Ocean region coastal countries. In the long term, the project will contribute to improve maritime governance.

The specific objective of this project is to improve and strengthen the interoperability of existing information sharing and communication networks to enhance Maritime Situation Awareness (MSA) in the Wider Indian Ocean. CRIMARIO is based on the assumption that MSA and information sharing are two crucial aspects in maritime security and aims to reinforce the level of cooperation among the countries of the Indian Ocean Rim (IOR). It is built around 3 components: 1) a global information sharing network, 2) a capacity building network and 3) operational policies and maritime governance.

VI.4)Procedures for review
VI.4.1)Review body
Official name: The Paris Administrative Court
Postal address: 7 rue de Jouy
Town: Paris
Postal code: 75004
Country: France
E-mail: greffe.ta-paris@juradm.fr
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained
Official name: Registry of the Paris Administrative Court
Postal address: 7 rue de Jouy
Town: Paris
Postal code: 75004
Country: France
E-mail: greffe.ta-paris@juradm.fr
VI.5)Date of dispatch of this notice: