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Services - 225164-2018

26/05/2018    S99    Council of the European union - Services - Contract notice - Open procedure 

Belgium-Brussels: Security Risk Management (SRM) consultancy services

2018/S 099-225164

Contract notice


Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Council of the European Union, General Secretariat
rue de la Loi 175
Telephone: +32 22818062
E-mail: tendering@consilium.europa.eu
Fax: +32 22800262
NUTS code: BE100

Internet address(es):

Main address: http://www.consilium.europa.eu/contacts/procurement

I.2)Information about joint procurement
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://etendering.ted.europa.eu/cft/cft-display.html?cftId=3543
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address
I.4)Type of the contracting authority
European institution/agency or international organisation
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement

Security Risk Management (SRM) consultancy services

Reference number: UCA 18/030
II.1.2)Main CPV code
II.1.3)Type of contract
II.1.4)Short description:

The General Secretariat of the Council of the EU wants to obtain consultancy and support services in the domain of Security Risk Management (SRM) in order to ensure the security of people, assets and business processes. Development of the security strategy and determination of short and longer term security priorities will be supported and rationalised by a security risk management programme based on the ISO 31000 standard. The approach will also include intelligence analysis supported by analytical techniques, weak-signal analysis, scenario planning and strategic foresight.

II.1.5)Estimated total value
II.1.6)Information about lots
This contract is divided into lots: no
II.2.2)Additional CPV code(s)
II.2.3)Place of performance
NUTS code: BE1
Main site or place of performance:


II.2.4)Description of the procurement:

The total workload is not fixed in advance, however the calculation of the total price of the contract will be based on assignments totalling 240 working hours per year and on the assumption that 120 of those 240 hours shall be executed at the Secretariat's premises in Brussels ("ON SITE") and 120 hours from the consultant's premises (“Off-site”, i.e. no travel required). Assignments will normally be organised in one or several days, each one normally comprising 8 hours of work.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

After an initial period of 2 years, the contract may be renewed for 2 periods of 1 year each.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

The estimated volume of services / supplies is set out in the tender specifications.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

The proposed consultant(s) must have 1 or more of the following certificates in the domain of Risk Management: master's degree, a postgraduate qualification (for example International Certificate in Enterprise Risk Management by IRM), a professional certificate (for example ISO 31000 Lead Risk Manager), other equivalent certificates.

III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:

The tenderer's proposed staff must have a Security Clearance at the level of “EU Secret”.

The tenderer's proposed staff must have the capacity to work fluently in English at level C2 of the common European framework of reference for languages.

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with a single operator
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 29/06/2018
Local time: 16:30
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
Bulgarian, Czech, Danish, German, Greek, English, Spanish, Estonian, Finnish, French, Irish, Croatian, Hungarian, Italian, Lithuanian, Latvian, Maltese, Dutch, Polish, Portuguese, Romanian, Slovak, Slovenian, Swedish
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders
Date: 06/07/2018
Local time: 15:00

Council of the European Union, General Secretariat, rue de la Loi 175, Brussels.

Information about authorised persons and opening procedure:

The opening of offers may have to be rescheduled at short notice in case of unforeseen events taking place in or around the General Secretariat's premises on the planned date for the opening of offers.

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
VI.3)Additional information:
VI.4)Procedures for review
VI.4.1)Review body
General Court of the European Union
rue du Fort Niedergrünewald
Telephone: +352 4303-1
E-mail: generalcourt.registry@curia.europa.eu
Fax: +352 4303-2100

Internet address: http://curia.europa.eu

VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
Precise information on deadline(s) for review procedures:

Within 2 months of the notification to the plaintiff, or, in absence thereof, of the day on which it came to the knowledge of the plaintiff an appeal has to be lodged with the General Court. A complaint to the European Ombudsman does not have as an effect either to suspend this period or to open a new period for lodging appeals.

Time-limits are extended on account of distance by a fixed period of 10 days regardless of the place of establishment or habitual residence of the person concerned.

VI.4.4)Service from which information about the review procedure may be obtained
Conseil de l'Union Européenne, Secrétariat Général — DGA4 — Unité de Coordination des Acquisitions
rue de la Loi 175
Telephone: +32 22818062
E-mail: tendering@consilium.europa.eu
Fax: +32 22800262
VI.5)Date of dispatch of this notice: