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Services - 227390-2018

26/05/2018    S99    Services - Contract notice - Competitive procedure with negotiation 

Iceland-Reykjavik: Library management system

2018/S 099-227390

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: Ríkiskaup
Postal address: Borgartun 7c
Town: Reykjavik
NUTS code: IS001
Postal code: 105
Country: Iceland
Contact person: Anna Sóley Sveinsdóttir
E-mail: utbod@rikiskaup.is

Internet address(es):

Main address: www.rikiskaup.is

I.2)Information about joint procurement
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.rikiskaup.is/utbod/utb/20781
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address
I.4)Type of the contracting authority
National or federal agency/office
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Library Management System — Accelerated Procedure

Reference number: 20781
II.1.2)Main CPV code
48161000
II.1.3)Type of contract
Services
II.1.4)Short description:

Ríkiskaup on behalf of Landskerfi bókasafna hf. (e. Consortium of Icelandic Libraries), ID. Nº 440202-2920, issues this invitation to tender for a Library management system, with an option to include a new Search and discovery system in the tender. The systems must have the ability to service the complex and diverse infrastructure of the Consortium, offer powerful means for integration options and ensure privacy of patrons.

Please note that this process is accellerated. Another invitation to tender was published on March 27th but was not successful. After reviewing the requirements they have been updated, changed or removed. Please note a special sheet regarding changes made on tender documents.

II.1.5)Estimated total value
II.1.6)Information about lots
This contract is divided into lots: no
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)
48160000
II.2.3)Place of performance
NUTS code: IS001
Main site or place of performance:

Katrínartún 2, 105 Reykjavík.

II.2.4)Description of the procurement:

See tender documents.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: yes
Description of renewals:

The contract may be extended 3 times for 2 year at a time, so that the Contract period is a total of 11 years.

II.2.9)Information about the limits on the number of candidates to be invited
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: yes
Description of options:

See tender documents.

II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:

See tender documents.

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Competitive procedure with negotiation
Accelerated procedure
Justification:

This process has been published twice, first as RFI on January 12th, then as competitive procedure with negotiations on March 27th. The changes made from last procedure are few and listed up in the tender documents and prospective tenderers should not need more than few days to prepare their tenders.

IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.5)Information about negotiation
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
Notice number in the OJ S: 2018/S 008-015071
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 07/06/2018
Local time: 14:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
Icelandic, English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
VI.3)Additional information:
VI.4)Procedures for review
VI.4.1)Review body
Official name: Kærunefnd útboðsmála
Town: Reykjavík
Country: Iceland
E-mail: knu@fjr.is

Internet address: https://www.stjornarradid.is/verkefni/rekstur-og-eignir-rikisins/opinber-innkaup/kaerunefnd-utbodsmala/

VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice:
24/05/2018