Services - 228482-2019

17/05/2019    S95

Belgium-Brussels: Support for CEDR’s 2019 Performance Report

2019/S 095-228482

Contract notice


Legal Basis:
Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: Conference of European Directors of Roads
National registration number: 0664.878.382
Town: Brussels
NUTS code: BE10 Région de Bruxelles-Capitale / Brussels Hoofdstedelijk Gewest
Postal code: 1040
Country: Belgium
Contact person: Steve Phillips
Internet address(es):
Main address:
The procurement documents are available for unrestricted and full direct access, free of charge, at:
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via:
Tenders or requests to participate must be submitted to the abovementioned address
I.4)Type of the contracting authority
European institution/agency or international organisation
I.5)Main activity
Other activity: Road infrastructure

Section II: Object

II.1)Scope of the procurement

Support for CEDR’s 2019 Performance Report

II.1.2)Main CPV code
73210000 Research consultancy services
II.1.3)Type of contract
II.1.4)Short description:

CEDR’s Performance Working Group deals with various topics including benchmarking, common KPIs and definition of measures. The group produced the 2017 TEN-T (Roads) performance report which was the fifth biennial report that CEDR has published on the performance of the main road network within CEDR member countries. The first performance report was published in 2009 and since then, despite being voluntary, 24 of CEDR’s member countries have chosen to participate in at least one of the 4 reports. CEDR's intention in producing these reports is to establish a stable set of data with which to monitor trends and identify changes in the performance of the TEN-T (Roads) network. As such, the report is a particularly useful source of information for individual NRAs, regulatory bodies and others for benchmarking purposes and for setting national performance targets.

The object of this contract is to collate and assemble the CEDR Performance Report 2019.

II.1.5)Estimated total value
Value excluding VAT: 40 000.00 EUR
II.1.6)Information about lots
This contract is divided into lots: no
II.2.3)Place of performance
NUTS code: BE10 Région de Bruxelles-Capitale / Brussels Hoofdstedelijk Gewest
II.2.4)Description of the procurement:

The work will include:

— finalisation of the definition of Performance Indicators for 2019 Report,

— assisting working group in defining indicators for 2019 Performance Report,

— finalising the indicators following the summer 2021 meeting of CEDR’s Executive Board,

— Performance Report 2019,

— preparing and issuing material to support the production of the 2019 Performance Report,

— assisting CEDR members in the implementation of location referencing models and provisions of performance data,

— assisting CEDR members in suggesting and implementing KPIs for TENT-networks on linklevel and KPIs on aggregate level,

— supporting the Working Group in creating clear definitions for the KPIs,

— examining other KPIs and benchmarking projects that can provide input to the Working Group,

— collecting, processing and analysing performance data,

— checking the data as submitted by reporting organisations and requesting adjustments, where relevant,

— preparing benchmarking reports including:

—— an assessment of the benchmarking framework and IT tool,

—— a presentation of a package of background information per member,

—— a data analysis,

—— a presentation of conclusions on European level,

—— a presentation of conclusions per member,

—— recommendations for next steps.

— drafting a TEN-T Performance Report and addressing it at CEDR’s summer 2020 Executive Board meeting,

— using UK format,

— GIS-Tool,

— updating the GIS-tool with new KPIs on link-level (language used is Python),

— updating excel file and sending them to members to deliver data,

— preparing shape-files and uploading mebers data into the GIS-tool,

— doing quality checks in cooperation with the members,

— online tool,

— updating the on-line tool with new KPIs (language used is Java),

— supporting members in performing quality checks of data,

— continuing to develop the reporting function of the tool in cooperation with the Working Group,

— general activities,

— attending and supporting the WG-leader at the meetings of the Working Group in reporting progress on the 2019 Performance Report and receiving direction as necessary,

— providing information to support other activities undertaken by the Working Group with regards to the 2019 Performance Report as necessary,

— organising and attending project management meetings with the Client Representative; 4 physical and 4 skype meetings per year.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Start: 01/09/2019
End: 01/10/2020
This contract is subject to renewal: yes
Description of renewals:

CEDR may extend the work for the 2021 report.

II.2.10)Information about variants
Variants will be accepted: yes
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

The expert(s) that will carry out the work must have expertise in the following domains:

— special expertise in infrastructure engineering,

— collection and evaluation of infrastructure performance data,

— experiences and knowledge in collaboration with National Infrastructure Administrations,

— production of technical reports in plain English.

III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents
III.2)Conditions related to the contract
III.2.3)Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 14/06/2019
Local time: 23:59
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders
Date: 17/06/2019
Local time: 09:00

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
Electronic payment will be used
VI.3)Additional information:
VI.4)Procedures for review
VI.4.1)Review body
Official name: Conference of European Directors of Roads
Town: Brussels
Country: Belgium
VI.5)Date of dispatch of this notice: