Services - 302974-2018

13/07/2018    S133    - - Services - Dynamic purchasing system - Restricted procedure 

United Kingdom-Alfreton: Repair and maintenance services

2018/S 133-302974

Contract notice


Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Efficiency East Midlands Ltd
Unit 3 Maisies Way, South Normanton, Alfreton, Derbyshire
DE55 2DS
United Kingdom
Contact person: Brogan Bullimore
Telephone: +44 1246395601
NUTS code: UK

Internet address(es):

Main address:

I.2)Information about joint procurement
The contract is awarded by a central purchasing body
Access to the procurement documents is restricted. Further information can be obtained at:
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via:
Tenders or requests to participate must be submitted to the abovementioned address
I.4)Type of the contracting authority
Body governed by public law
I.5)Main activity
Housing and community amenities

Section II: Object

II.1)Scope of the procurement

Property Preservation Works

Reference number: DPS0004
II.1.2)Main CPV code
II.1.3)Type of contract
II.1.4)Short description:

Efficiency East Midlands Ltd (EEM) is a procurement consortia which establishes and manages a range of procurement routes for our members including frameworks and dynamic purchasing systems. Our membersinclude Social Housing Providers, Local Authorities, Universities, NHS Trusts and regional Police Forces. EEM wishes to invite applications from suitably qualified organisations to carry out works across a range of preservation works.

EEM are looking to establish a dynamic purchasing system (DPS) to engage a range of providers that are able to deliver a diverse range of Damp Proofing and DPC Works, Timber Treatments, Condensation Control, Cellar and Below Ground Waterproofing, Structure Repairs and Associated Works.

Submissions to join the DPS can be made at any time and will remain open for application for 5 years and will operate through the Geometra Portal.

II.1.5)Estimated total value
Value excluding VAT: 60 000 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: no
II.2.2)Additional CPV code(s)
II.2.3)Place of performance
NUTS code: UK
II.2.4)Description of the procurement:

EEM is looking to create a list of approved Contractors who can deliver a number of or all of the following elements of work during the course of the Dynamic Purchasing System:

Damp Proofing

— Injection of liquid DPC’s (BBA Certified)

— Repair works to damp damaged finishes and fittings

— Repair and remediation works to joists and other timbers (damp damage)

— Cavity Wall Insulation removal and re installation and ancillary works

Cellar and Below Ground Waterproofing

— Cementitious Systems

— Cavity Wall/Floor Membranes

— Sump Pump Systems

Condensation Control

— Ventilation Measures

— Mould Removal

— Mould Treatment

Timber Treatments

Works under this category may consist of:

— Treatment of Wet and Dry Rot

— Treatment of Woodworm Infestations

— Stopping the Source of Moisture

— Damaged Area Removal

— Timber Replacement

Structure Stabilisation

Works under this category may consist of:

— Replacement of Wall Ties

— Masonry Repairs

— Crack Stitching

Associated works

Where necessary, in order to complete the works, kitchen units, bathroom suites, and other fittings and fixtures (including plumbing and electrical element) will need to be removed. These units, fittings and fixtures should be re-fixed by the contractor conducting the work. Carpets and furniture may also need to be temporarily relocated whilst the works are being undertaken.

The procurement process will be run in accordance with the following programme:

First Mini Tenders released from: 20.8.2018;

DPS end date: 31.7.2023

The organisations that are successful in being awarded a place on the DPS will be given a ‘pre-approved’ status and will be invited to submit a formal bid when EEM Members have a requirement to contract the work stream associated with property preservation works. Each application to join the DPS will be reviewed by EEM to ensure the minimum criteria for entry onto the DPS is met. The minimum criteria for entry onto the DPS are detailed in Online Supplier Selection Questionnaire Evaluation.

EEM Members are currently located throughout England and Wales and as such opportunities arising from this DPS will be in various geographical areas. For a full update list of the current EEM members please visit

Please note that the total potential value stated in II.2.6) is for the full 5-year DPS period and takes into consideration that the EEM membership may grow over the life of the DPS period. No guarantees are given for values and volumes.

This DPS is being established by Efficiency East Midlands Limited (‘EEM’) on behalf of their members and the other organisations described below as being Authorised Users. The following Contracting Authorities will be entitled to agree and award contracts through the DPS system:

1) Any Member of EEM. A full list of current Members is available at;

2) Any future Member of EEM, and in all cases being an organisation which has applied to join EEM in accordance with the applicable constitutional documents;

3) An EEM Participant being an organisation which is neither a current or EEM Member (as defined at 1 above)nor a Future Member of EEM (as defined at 2 above) based within England and Wales which owns and / or maintains / manages housing stock in one or more geographic area in which it operates and / or is an NHS Trust(which includes Acute Trusts, Mental Trusts, Care Services Trusts and Ambulance Trusts) or organisation, police authority, fire authority, ambulance trust, university, higher education, further education college, school academy or other public sector organisation.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 60 000 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Start: 20/08/2018
End: 31/07/2023
This contract is subject to renewal: no
II.2.9)Information about the limits on the number of candidates to be invited
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1.1)Type of procedure
Restricted procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
The procurement involves the setting up of a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 31/07/2023
Local time: 17:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
VI.3)Additional information:

In order to obtain information for this tender log on to the Geometra Systems Portal as follows:

If not already registered follow point 1 otherwise follow point 6.

1) Click the link;

2) Click the link ‘Supplier Registration Form’;

3) Complete your Account Information and click the ‘Register’ button;

4) You will receive an email with a link enabling you to create a password;

5) Create your password and you be invited to log in;

6) Enter your login details at;

7) Click ‘DPS Manager’ link in middle of screen;

8) Click ‘Browse Active DPS / Submit and Review Applications’ link;

9) Select the appropriate DPS (EEM Property Preservation Works DPS) Follow the links to complete your application and click the ‘submit’ link.

You can log in multiple times to complete your entry prior to submitting by using the ‘save and submit later’ link.

VI.4)Procedures for review
VI.4.1)Review body
Royal Courts of Justice
United Kingdom
VI.4.2)Body responsible for mediation procedures
Royal Courts of Justice
United Kingdom
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained
The Cabinet Office
United Kingdom
VI.5)Date of dispatch of this notice: