Services - 368450-2018

23/08/2018    S161    - - Services - Contract notice - Open procedure 

United Kingdom-Peterborough: Social work services

2018/S 161-368450

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Peterborough City Council
Town Hall, Bridge Street
Peterborough
PE1 1HF
United Kingdom
Contact person: Vasos Melides
Telephone: +44 1733384607
E-mail: vasos.melides@peterborough.gov.uk
NUTS code: UKH11

Internet address(es):

Main address: https://www.peterborough.gov.uk/

Address of the buyer profile: https://secure.sourcedogg.com/profile/57fad8bb-8f6a-4ab1-afeb-531e2ec7e009

I.2)Information about joint procurement
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://secure.sourcedogg.com/profile/57fad8bb-8f6a-4ab1-afeb-531e2ec7e009/requests/22108
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address
I.4)Type of the contracting authority
Regional or local authority
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Community Short Breaks Services

Reference number: PCCA0027
II.1.2)Main CPV code
85310000
II.1.3)Type of contract
Services
II.1.4)Short description:

The indicative budget for the Community Short Breaks Services is 325 000 GBP per annum. Please find below an overview of the indicative funding allocated for each of the services. The Council is under no obligation to spend the amounts shown and thus make no commitment to do so. The indicative budget and the indicative figures stated below are the budgets for each of the service; these are not price caps.

Service A: Large Groups (of 9 +) 7-11 years (2 allocations of an indicative 25 000 GBP (7,7 %));

Service B: Large Groups (of 9 +) 11-19 years (2 allocations of an indicative 25 000 GBP (7,7 %));

Service C: Small Groups (of 3 - 8) 7-11 years (2 allocations of an indicative 25 000 GBP (7,7 %));

Service D: Small Groups (of 3 - 8) 11-19 years (2 allocations of an indicative 25 000 GBP (7,7 %));

Service E: 1 to 1 Support (Framework Agreement (up to 2 providers), with an indicative budget of 50 000 GBP (15,4 %)) indicative 15 GBP — 20 GBP per hour. Hrs to be decided by PCC

Service F: Sleep Management Programme (an indicative 75 000 GBP (23,0 %)).

II.1.5)Estimated total value
II.1.6)Information about lots
This contract is divided into lots: yes
Tenders may be submitted for all lots
II.2)Description
II.2.1)Title:

Service A: Large Groups 7-11

Lot No: Lot 1
II.2.2)Additional CPV code(s)
85310000
II.2.3)Place of performance
NUTS code: UKH11
II.2.4)Description of the procurement:

This Large Groups service is for CYP (Children and Young People) aged 7-11 years with SEND and/or complex needs that live in Peterborough or are registered with a Peterborough GP. Providers are expected to deliver this service at a range of times and include a variety of activities/themes for CYP with a range of needs. Large groups can contain 9+ CYP; the Provider must ensure that the dynamics of the group allow each CYP to work towards a set of overall aims whilst in a peer group context.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Award Criteria / Weighting: 80 %
Price - Weighting: 20 %
II.2.6)Estimated value
Value excluding VAT: 250 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Up to 2 tenderers will be awarded to the Large Groups (7-11 Years) Service. Please see the tender documents for any additional information.

II.2)Description
II.2.1)Title:

Service B: Large Groups 11-19

Lot No: Lot 2
II.2.2)Additional CPV code(s)
85310000
II.2.3)Place of performance
NUTS code: UKH11
II.2.4)Description of the procurement:

This Large Groups service is for CYP (Children and Young People) aged 11-19 years with SEND and/or complex needs that live in Peterborough or are registered with a Peterborough GP. Providers are expected to deliver this service at a range of times and include a variety of activities/themes for CYP with a range of needs. Large groups can contain 9 + CYP; the Provider must ensure that the dynamics of the group allow each CYP to work towards a set of overall aims whilst in a peer group context.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Award Criteria / Weighting: 80 %
Price - Weighting: 20 %
II.2.6)Estimated value
Value excluding VAT: 250 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Up to 2 tenderers will be awarded to the Large Groups (11-19 years) Service. Please see the tender documents for any additional information.

II.2)Description
II.2.1)Title:

Service C: Small Groups 7-11

Lot No: Lot 3
II.2.2)Additional CPV code(s)
85310000
II.2.3)Place of performance
NUTS code: UKH11
II.2.4)Description of the procurement:

Providers are expected to deliver this service at a range of times and include a range of activities/themes for CYP (Children and Young People) with a range of needs.

The Small Groups 7-11 years service is designed for those CYP whose needs can be met within a small group, spending time on outcomes focused activities with their peers. Small groups can contain between 3 and 8 CYP; the Provider must ensure that the dynamics of the group are such that all CYP within it are enabled and encouraged to achieve their outcomes.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Award Criteria / Weighting: 80 %
Price - Weighting: 20 %
II.2.6)Estimated value
Value excluding VAT: 250 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Up to 2 tenderers will be awarded to the Small Groups (7-11 years) Service. Please see the tender documents for any additional information.

II.2)Description
II.2.1)Title:

Service D: Small Groups 11-19

Lot No: Lot 4
II.2.2)Additional CPV code(s)
85310000
II.2.3)Place of performance
NUTS code: UKH11
II.2.4)Description of the procurement:

Providers are expected to deliver this service at a range of times and include a range of activities/themes for CYP (Children and Young People) with a range of needs.

The Small Groups 11-19 years Service is designed for those CYP whose needs can be met within a small group, spending time on outcomes focused activities with their peers. Small groups can contain between 3 and 8 CYP; the provider must ensure that the dynamics of the group are such that all CYP within it are enabled and encouraged to achieve their outcomes.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Award Criteria / Weighting: 80 %
Price - Weighting: 20 %
II.2.6)Estimated value
Value excluding VAT: 250 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Up to 2 tenderers will be awarded to the Small Groups (11-19 years) Service. Please see the tender documents for any additional information.

II.2)Description
II.2.1)Title:

Service E: 1 to 1 Support

Lot No: Lot 5
II.2.2)Additional CPV code(s)
85310000
II.2.3)Place of performance
NUTS code: UKH11
II.2.4)Description of the procurement:

Providers are expected to deliver this service at a range of times according to assessment of CYP’s (Children and Young People's) needs, outcomes sought and family need. A variety of activities/themes for CYP with a range of needs.

The 1 to 1 Service is designed for those CYP aged 7-19 years with disabilities whose needs can only be met with dedicated 1 to 1 support, for fixed periods of time, throughout which all activities are outcomes focused. CYP will be appropriately matched to a support worker/mentor with regards to the CYP’s assessed needs and the support worker’s skills, in order to ensure that the outcomes for the CYP, and the service as a whole, are met. The 1 to 1 support and mentoring, integral to this service, alongside all community based activities, will be age and learning need appropriate, and accessible. First meeting(s) may take place in the family home; following discussions with the CYP, their parent carer and the relevant social worker, the provider will consider the range of community based activities CYP can take part in, in order to achieve their outcomes.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Award Crteria / Weighting: 80 %
Price - Weighting: 20 %
II.2.6)Estimated value
Value excluding VAT: 250 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

It is anticipated that this service will operate akin to a framework, where up to 2 tenderers will be awarded positions for the allocation of the 1 to 1 support service. Please see the tender documents for any additional information.

II.2)Description
II.2.1)Title:

Service F: Sleep Management

Lot No: Lot 6
II.2.2)Additional CPV code(s)
85310000
II.2.3)Place of performance
NUTS code: UKH11
II.2.4)Description of the procurement:

This Sleep Management Programme service is for a priority age range of CYP (Children and Young People) aged 4-19 years with disabilities that live within the Peterborough’s Local Authority Boundary. The provider will work with families on a one to one basis to:

— Provide specialist bespoke and evidence based packages of sleep focused support,

— Provide conflict resolution for individual families regarding sleep issues,

— Provide sleep management workshops for parents and professionals to increase awareness of good sleep practices,

— Providers will be expected to undertake an initial screening/risk assessment prior to a Sleep Management Programme intervention. Alongside this, a measure of well-being will be undertaken at beginning of an intervention as a measure of distance travelled; this will help to illustrate the achievement of outcomes at the end of a Sleep Management Programme intervention.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Award Criteria / Weighting: 80 %
Price - Weighting: 20 %
II.2.6)Estimated value
Value excluding VAT: 375 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Only 1 tenderer will be awarded to the Sleep Management Service. Please see the tender documents for any additional information.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 21/09/2018
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
IV.2.7)Conditions for opening of tenders
Date: 21/09/2018
Local time: 12:00

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
VI.3)Additional information:

The total budget for the Community Short Breaks Services is between 325 000 GBP annum or a total budget of 975 000 GBP (1 625 000 GBP with extensions). The service is being tendered pursuant to Section 7, Chapter 3 (The Light Touche Regime), of the Public Contract Regulations 2015. Please see the tender documents for any additional information.

VI.4)Procedures for review
VI.4.1)Review body
Peterborough City Council
Town Hall, Bridge Street
Peterborough
PE1 1HF
United Kingdom
Telephone: +44 1733384607
E-mail: vasos.melides@peterborough.gov.uk

Internet address: https://www.peterborough.gov.uk/

VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice:
20/08/2018