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Services - 398668-2019

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23/08/2019 S162 Services - Contract notice - Open procedure

I.
II.
III.
IV.
VI.

United Kingdom-London: Procurement software package

2019/S 162-398668

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Official name: Department of Health and Social Care
Postal address: 39 Victoria Street
Town: London
NUTS code: UK
Postal code: SW1H OEU
Country: United Kingdom
E-mail: kim.vaughan1@nhs.net
Telephone: +44 1133973879

Internet address(es):

Main address: https://www.gov.uk/government/organisations/department-of-health-and-social-care

I.1)Name and addresses

Official name: Department of Health and Social Care
Postal address: 39 Victoria Street
Town: London
NUTS code: UK
Postal code: SW1H 0EU
Country: United Kingdom
Contact person: Kim Vaughan
E-mail: kim.vaughan1@nhs.net
Telephone: +44 1133973879

Internet address(es):

Main address: https://www.gov.uk/government/organisations/department-of-health-and-social-care

I.2)Information about joint procurement

The contract involves joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://nhsdigital.bravosolution.co.uk/esop/guest/go/public/registration

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be submitted electronically via: https://nhsdigital.bravosolution.co.uk/esop/guest/go/public/registration

Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Health

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Single eCommercial System

Reference number: prj_2387

II.1.2)Main CPV code

48490000

II.1.3)Type of contract

Services

II.1.4)Short description:

The contracting authority, the Department of Health and Social Care (DHSC), is seeking a supplier to provide a Single eCommercial System that is capable of functionality allowing them to plan, prepare, run and manage procurements in full compliance with PCR2015 and all relevant public procurement legislation and best practice.

Additional details appear at II.2.4) and within the service specification in the tender documents.

II.1.5)Estimated total value

Value excluding VAT: 4 500 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no

II.2)Description

II.2.1)Title:

II.2.2)Additional CPV code(s)

48000000

48312000

48613000

II.2.3)Place of performance

NUTS code: UK

Main site or place of performance:

The eCommercial system will be hosted by the supplier and accessed by the contracting authority and other contracting authorities referenced in II.2.4) via an internet connection.

II.2.4)Description of the procurement:

The contracting authority, the Department of Health and Social Care (DHSC), is seeking a supplier to provide a Single eCommercial System that is capable of functionality allowing them to plan, prepare, run and manage procurement's in full compliance with PCR15 and all relevant public procurement legislation and best practice.

The range of functionality required from the eCommercial System will include:

— planning,

— sourcing,

— tender creation, issue and management,

— tender evaluation,

— contract award,

— governance and approvals management,

— e-auctions,

— dynamic purchasing systems,

— data management and reporting,

— savings management.

The successful supplier will provide all service elements over the term of the contract.

A detailed service specification is contained in the tender documents, which can be obtained via the links provided in the notice.

Whilst the Department of Health and Social Care is the overall contracting authority, the following contracting authorities in England (and their successors) are also entitled to use this contract:

— The Department of Health and Social Care,

— The Department of Health and Social Care Owned Companies — NHS Property Services; Community Health Partnerships; NHS Professionals; Supply Chain Coordination Ltd; Porton Bioparma Ltd; Genomics England Ltd,

— NHS Shared Business Services (Joint venture with Sopra Steria),

— The Department of Health Arms-Length Bodies:

https://www.gov.uk/government/publications/how-to-contact-department-of-health-arms-length-bodies/department-of-healths-agencies-and-partner-organisations

— NHS Bodies:

http://www.nhs.uk/ServiceDirectories/Pages/AcuteTrustListing.aspx

http://www.nhs.uk/ServiceDirectories/Pages/MentalHealthTrustListing.aspx

http://www.nhs.uk/ServiceDirectories/Pages/CareTrustListing.aspx

http://www.nhs.uk/ServiceDirectories/Pages/AmbulanceTrustListing.aspx

http://www.nhs.uk/ServiceDirectories/Pages/SpecialHealthAuthorityListing.aspx

http://www.nhs.uk/ServiceDirectories/Pages/OtherListing.aspx and

— any other health body nominated by the Department of Health and Social Care from time to time during the term of the contract.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 4 500 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 14/11/2019

End: 13/11/2023

This contract is subject to renewal: yes

Description of renewals:

2 x 12 month optional extension provisions.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents

III.1.5)Information about reserved contracts

III.2)Conditions related to the contract

III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue

IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes

IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

Notice number in the OJ S: 2019/S 057-131591

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 24/09/2019

Local time: 17:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 24/09/2019

Local time: 17:01

Place:

Tenders will be opened in the authority's e-procurement portal (Bravo).

Information about authorised persons and opening procedure:

Tenders will be opened in the authority's e-procurement portal (Bravo).

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

VI.3)Additional information:

The authority will hold a Skype call with suppliers before the stated tender return deadline. The date, time and access details will be provided to potential suppliers who have registered on Bravo against this opportunity. The notification will be via a Bravo broadcast message.

The purpose of the Skype call being to:

— talk through the procurement process and requirement,

— offer an opportunity for potential suppliers to ask questions before the clarification deadline.

All questions and answers from the Skype call will be captured and shared along with all questions and answers received via Bravo prior to the clarification question deadline.

The value indicated in this notice is an estimate only. DHSC neither offers nor guarantees of any business levels.