Supplies - 409180-2017

17/10/2017    S199    - - Supplies - Contract notice - Competitive procedure with negotiation 

United Kingdom-Leeds: Library management system

2017/S 199-409180

Contract notice

Supplies

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
University of Leeds
Purchasing Office, 1 — 3 Lifton Villas, Lifton Place
Leeds
LS2 9JZ
United Kingdom
Telephone: +44 1133434855
E-mail: centralpurchasing@adm.leeds.ac.uk
NUTS code: UKE42

Internet address(es):

Main address: www.leeds.ac.uk

Address of the buyer profile: www.leeds.ac.uk/purchasing

I.2)Information about joint procurement
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: http://www.delta-esourcing.com/tenders/UK-UK-Leeds:-Library-management-system./44PJZ6724F
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://neupc.delta-esourcing.com/44PJZ6724F
Tenders or requests to participate must be submitted to the following address:
University of Leeds
Purchasing Office, 1-3 Lifton Villas, Lifton Place
Leeds
LS2 9JZ
United Kingdom
Telephone: +44 1133434855
E-mail: centralpurchasing@adm.leeds.ac.uk
NUTS code: UKE42

Internet address(es):

Main address: https://www.leeds.ac.uk

I.4)Type of the contracting authority
Body governed by public law
I.5)Main activity
Education

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Library Management System.

Reference number: SD/2989
II.1.2)Main CPV code
48161000
II.1.3)Type of contract
Supplies
II.1.4)Short description:

The University of Leeds is seeking expressions of interest for the supply of a library management system (LMS)

The University is seeking to adopt an LMS to exploit new technologies being offered; to maximise potential efficiencies in workflows and processes; to ensure rapid, seamless delivery and value for money; to enhance the student's library experience; and to free up resources to meet new University information needs. The University wishes to appoint a supplier who can work with the University to meet its need for an LMS that takes a unified approach by fully integrating the management of print, electronic and digital collections and associated services.

II.1.5)Estimated total value
Value excluding VAT: 1 200 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: no
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)
48161000
II.2.3)Place of performance
NUTS code: UKE42
Main site or place of performance:

Leeds.

II.2.4)Description of the procurement:

The University of Leeds is seeking expressions of interest for the supply of a library management system (LMS)

The University is seeking to adopt an LMS to exploit new technologies being offered; to maximise potential efficiencies in workflows and processes; to ensure rapid, seamless delivery and value for money; to enhance the student's library experience; and to free up resources to meet new University information needs. The University wishes to appoint a supplier who can work with the University to meet its need for an LMS that takes a unified approach by fully integrating the management of print, electronic and digital collections and associated services.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 1 200 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: yes
Description of renewals:

The initial contract duration will be 5 years with options to extend for a further 5 years subject to annual review.

II.2.9)Information about the limits on the number of candidates to be invited
Envisaged minimum number: 3
Maximum number: 6
Objective criteria for choosing the limited number of candidates:

Following the Competitive Procedure with Negotiation the top scoring 6 bidders at SQ stage will be invited to submit a bid at ITT stage only.

After the initial tender responses are received, scored and evaluated, there will be a final period where discussions and negotiations will take place between the University of Leeds and the final short-list of vendors.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Competitive procedure with negotiation
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated
IV.1.5)Information about negotiation
The contracting authority reserves the right to award the contract on the basis of the initial tenders without conducting negotiations
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 13/11/2017
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date: 27/11/2017
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
VI.3)Additional information:

For more information about this opportunity, please visit the Delta eSourcing portal at:

https://neupc.delta-esourcing.com/tenders/UK-UK-Leeds:-Library-management-system./44PJZ6724F

To respond to this opportunity, please click here:

https://neupc.delta-esourcing.com/respond/44PJZ6724F

GO Reference: GO-20171013-PRO-11195919.

VI.4)Procedures for review
VI.4.1)Review body
High Court of England and Wales
Royal Courts of Justice, Strand
London
WC2A 2LL
United Kingdom

Internet address: http://www.justice.gov.uk

VI.4.2)Body responsible for mediation procedures
University of Leeds
Woodhouse Lane
Leeds
LS2 9JZ
United Kingdom
Telephone: +44 113434855
E-mail: centralpurchasing@adm.leeds.ac.uk

Internet address: www.leeds.ac.uk/purchasing

VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained
University of Leeds
Purchasing Office, 1-3 Lifton Villas, Lifton Place
Leeds
LS2 9JZ
United Kingdom
Telephone: +44 1133434855
E-mail: centralpurchasing@adm.leeds.ac.uk

Internet address: www.leeds.ac.uk/purchasing

VI.5)Date of dispatch of this notice:
13/10/2017