Supplies - 415390-2017

20/10/2017    S202    Supplies - Contract notice - Open procedure 

United Kingdom-Leicester: Telecommunications equipment and supplies

2017/S 202-415390

Contract notice


Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: ESPO
Postal address: Barnsdale Way, Grove Park, Enderby
Town: Leicester
NUTS code: UKF21
Postal code: LE19 1ES
Country: United Kingdom
Contact person: Mr Nasir Makda
Telephone: +44 11644166

Internet address(es):

Main address:

I.2)Information about joint procurement
The contract is awarded by a central purchasing body
The procurement documents are available for unrestricted and full direct access, free of charge, at:
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via:
I.4)Type of the contracting authority
Regional or local authority
I.5)Main activity
Other activity: local authority services

Section II: Object

II.1)Scope of the procurement

393i_17 Supply of Telecommunications Equipment.

Reference number: 393i_17
II.1.2)Main CPV code
II.1.3)Type of contract
II.1.4)Short description:

A framework for the supply of telecommunications equipment to be delivered directly to individual ESPO customers in varying quantities on a national basis. To tender: (a) Go to, (b) Register (c) Search for tender opportunity ‘393i_17’ d) Express an interest (e) Download the tender from the website.

II.1.5)Estimated total value
Value excluding VAT: 4 000 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: yes
Tenders may be submitted for all lots

Supply of Telecommunications Equipment

Lot No: 1
II.2.2)Additional CPV code(s)
II.2.3)Place of performance
NUTS code: UK
II.2.4)Description of the procurement:

1 Lot, split into 26 Sub Lots covering the supply of cordless telephones, desk telephones, payphones, corded headsets, wireless headsets, two-way radios (walkie talkies)

Sub-Lot 1 — Cordless (Dect) Telephones

Sub-Lot 2 — Cordless Large Button Desk Phone

Sub-Lot 3 — Corded Desk Phone (Entry Level)

Sub-Lot 4 — Corded Desk Phone (Mid-Range)

Sub-Lot 5 — Corded Desk Phone (High Spec)

Sub-Lot 6 — Corded Desk Phone (Entry Level — Corporate)

Sub-Lot 7 — Corded Desk Phone (Mid-Range — Corporate)

Sub-Lot 8 — Corded Desk Phone (High Spec — Corporate)

Sub-Lot 9 — Corded Large Button Desk Phone

Sub-Lot 10 — Answering Machine

Sub-Lot 11 — Telephone with Answering Machine

Sub-Lot 12 — Payphones

Sub-Lot 13 — Audio Conferencing Unit

Sub-Lot 14 — Wireless Headsets (Entry Level)

Sub-Lot 15 — Wireless Headsets (Entry Level — Corporate)

Sub-Lot 16 — Corded Headsets (Corded — Entry Level)

Sub-Lot 17 — Corded Headsets (Corded — Mid-Range)

Sub-Lot 18 — Corded Headsets (Corded — High Spec)

Sub-Lot 19 — Corded Headsets (Corded — Call Centre)

Sub-Lot 20 — Corded Headsets (Corded — Professional High Spec)

Sub-Lot 21 — Two Way Radios (High Spec)

Sub-Lot 22 — Two Way Radios (Twin Pack — Entry Level)

Sub-Lot 23 — Two Way Radios (Twin Pack — Mid-Range)

Sub-Lot 24 — Two Way Radios (Twin Pack — High Spec)

Sub-Lot 25 — Two Way Licensed Radios (Mid-Range)

Sub-Lot 26 — Two Way Licensed Radios (High Spec)

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 4 000 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Start: 01/01/2018
End: 31/03/2019
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: yes
Description of options:

The framework agreement has the option to extend for up to a further 33 months. The total estimated value stated in Section II.1.5 includes the option period.

II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.2)Contract performance conditions:

This contract will operate on-going contract monitoring procedures following award, to ensure financial stability requirements are maintained.

Credit rating checks will be carried out on a regular basis, using the credit rating agency, Creditsafe Business Solutions Limited.

Any changes will be assessed (compared with a baseline credit rating score obtained at contract award stage) and significant changes or sustained degradation will be investigated.

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 20/11/2017
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders
Date: 20/11/2017
Local time: 12:00

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
VI.3)Additional information:

As a Central Purchasing Body as defined by the EU Procurement Directive 2014/24/EU of the European Parliament and of the Council, the Framework Agreement is open for use by Public Bodies (defined that also fall into one of the following classifications of user throughout all administrative regions of the UK: Local Authorities; Educational Establishments (including Academies); Central Government Departments and Agencies; Police, Fire and Rescue and Coastguard Emergency Services; NHS and HSC Bodies, including Ambulance Services; Registered Charities; Registered Social Landlords; or any public body established by or under the Scotland Act 1998 or any Act of the Scottish Parliament. Details of the classification of end user establishments and geographical areas is available on:

VI.4)Procedures for review
VI.4.1)Review body
Official name: ESPO
Postal address: Barnsdale Way, Grove Park, Enderby
Town: Leicester
Postal code: LE19 1ES
Country: United Kingdom

Internet address:

VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
Precise information on deadline(s) for review procedures:

ESPO will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers. Applicants who are unsuccessful shall be informed by ESPO as soon as possible after the decision has been made as to the reasons why the applicant was unsuccessful. If an appeal regarding the award of the contract has not been successfully resolved, The Public Contracts Regulations 2015 (SI 2105 No. 102) provide for aggrieved parties who have been harmed or are at risk of harm by breach of the rules to take legal action. Any such action must be brought within the applicable limitation period. Where a contract has not been entered into, the Court may order the setting aside of the award decision or order for any document to be amended and may award damages, make a declaration of ineffectiveness, order for a fine to be paid, and/or order the duration of the contract be shortened. The purpose of the standstill period referred to above is to allow the parties to apply to the Courts to set aside the award decision before the contract is entered into.

VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice: