Supplies - 43563-2018

31/01/2018    S21

United Kingdom-Leicester: Printed matter and related products

2018/S 021-043563

Contract notice

Supplies

Legal Basis:
Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: ESPO
Postal address: Barnsdale Way, Grove Park, Enderby
Town: Leicester
NUTS code: UK UNITED KINGDOM
Postal code: LE19 1ES
Country: United Kingdom
Contact person: Ms Jane Blois
E-mail: tenders@espo.org
Telephone: +44 1162944141
Internet address(es):
Main address: http://www.espo.org/
I.2)Information about joint procurement
The contract is awarded by a central purchasing body
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://procontract.due-north.com/Advert/Index?advertId=f4957962-9f8c-e711-80e4-005056b64545
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://procontract.due-north.com/Advert/Index?advertId=f4957962-9f8c-e711-80e4-005056b64545
I.4)Type of the contracting authority
Regional or local authority
I.5)Main activity
Other activity: Local Authority Services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

376F_18 Library Stock

Reference number: 376F_18
II.1.2)Main CPV code
22000000 Printed matter and related products
II.1.3)Type of contract
Supplies
II.1.4)Short description:

ESPO is undertaking a procurement process to identify and appoint a number of suppliers to supply library stock.

The framework will include four lots as follows:

– Lot 1 - Adult Fiction, Non-Fiction, and Reference Materials,

– Lot 2 - Children’s Fiction and Non-Fiction,

– Lot 3 - Audio-Visual, and,

– Lot 4 - Foreign Language.

The stock will generally be required to be supplied ‘serviced’, i.e. complete with stock labels, date stamps, RFID tags, etc.

Customers will primarily be local authorities, but could also include; any eligible body responsible for ordering public library stock, education establishments, such as universities, among others.

It is anticipated that between 3 and 5 Suppliers shall be awarded a place on the Framework for each lot.

To tender:

1) Go to www.eastmidstenders.org;

2) Register;

3) Search for the tender opportunity ‘376F_18’;

4) Express an interest;

5) Download the tender from the website.

II.1.5)Estimated total value
Value excluding VAT: 80 000 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: yes
Tenders may be submitted for all lots
II.2)Description
II.2.1)Title:

Adult stock and Reference standing orders

Lot No: 1
II.2.2)Additional CPV code(s)
22000000 Printed matter and related products
22100000 Printed books, brochures and leaflets
22110000 Printed books
22112000 Textbooks
22113000 Library books
22114000 Dictionaries, maps, music books and other books
22114100 Dictionaries
22114200 Atlases
22114300 Maps
22114310 Cadastral maps
22114311 Blueprints
22114400 Printed music
22114500 Encyclopaedias
II.2.3)Place of performance
NUTS code: UK UNITED KINGDOM
II.2.4)Description of the procurement:

This lot will include the following stock categories:

– Adult Fiction,

– Adult Non-Fiction,

– Reference.

Suppliers will be expected to be able to provide stock from within all of the above categories.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 30 200 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Start: 03/04/2018
End: 02/04/2021
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: yes
Description of options:

The framework agreement has the option to extend for up to a further 12 months. The total estimated value stated in Section II.1.5 includes the option period.

II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Children’s Stock

Lot No: 2
II.2.2)Additional CPV code(s)
22000000 Printed matter and related products
22100000 Printed books, brochures and leaflets
22110000 Printed books
22111000 School books
22112000 Textbooks
22113000 Library books
22114000 Dictionaries, maps, music books and other books
22114100 Dictionaries
22114200 Atlases
22114300 Maps
22114400 Printed music
22114500 Encyclopaedias
II.2.3)Place of performance
NUTS code: UK UNITED KINGDOM
II.2.4)Description of the procurement:

This lot will include the following stock categories:

– Children’s Fiction.

– Children’s Non-Fiction.

Suppliers will be expected to be able to provide stock from within both of the above categories.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 24 000 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Start: 04/04/2018
End: 02/04/2021
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: yes
Description of options:

The framework agreement has the option to extend for up to a further 12 months. The total estimated value stated in Section II.1.5 includes the option period.

II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Audio Visual Stock

Lot No: 3
II.2.2)Additional CPV code(s)
30234300 Compact disks (CDs)
30234400 Digital versatile disks (DVDs)
32353000 Sound recordings
92120000 Motion-picture or video-tape distribution services
II.2.3)Place of performance
NUTS code: UK UNITED KINGDOM
II.2.4)Description of the procurement:

This lot will include the following stock categories:

– CDs,

– DVDs.

Suppliers will be expected to be able to provide stock from within both of the above categories.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 1 600 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Start: 03/04/2018
End: 02/04/2021
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: yes
Description of options:

The framework agreement has the option to extend for up to a further 12 months. The total estimated value stated in Section II.1.5 includes the option period.

II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Foreign Language Stock

Lot No: 4
II.2.2)Additional CPV code(s)
22000000 Printed matter and related products
22100000 Printed books, brochures and leaflets
22110000 Printed books
22111000 School books
22112000 Textbooks
22113000 Library books
22114000 Dictionaries, maps, music books and other books
22114100 Dictionaries
22114500 Encyclopaedias
II.2.3)Place of performance
NUTS code: UK UNITED KINGDOM
II.2.4)Description of the procurement:

This lot will include the following stock categories:

– Adult Fiction,

– Adult Non-Fiction,

– Children’s Fiction,

– Children’s Non-Fiction.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 200 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Start: 03/04/2018
End: 02/04/2021
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: yes
Description of options:

The framework agreement has the option to extend for up to a further 12 months. The total estimated value stated in Section II.1.5 includes the option period.

II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents
III.2)Conditions related to the contract
III.2.2)Contract performance conditions:

This contract will operate on-going contract monitoring procedures following award, to ensure financial stability requirements are maintained.

Credit rating checks will be carried out on a regular basis, using the credit rating agency, Creditsafe Business Solutions Limited.

Any changes will be assessed (compared with a baseline credit rating score obtained at contract award stage) and significant changes or sustained degradation will be investigated.

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
Notice number in the OJ S: 2017/S 163-335609
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 02/03/2018
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders
Date: 02/03/2018
Local time: 12:00

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.3)Additional information:

As a Central Purchasing Body as defined by the EU Procurement Directive 2014/24/EU, the Framework Agreement is open for use by Public Bodies, defined:

https://www.espo.org/ESPO/media/Documents/FAQs/ESPO-s_powers_to_trade__website_-2016-12-22.pdf)

This also fall into one of the following classifications of user throughout all administrative regions of the UK:

– Local Authorities,

– Educational Establishments (including Academies),

– Central Government Departments and Agencies,

– Police, Fire & Rescue and Coastguard Emergency Services,

– NHS and HSC Bodies, including Ambulance Services,

– Registered Charities,

– Registered Social Landlords, or,

– any public body established by or under the Scotland Act 1998 or any Act of the Scottish Parliament.

Details of the classification of the end-user establishments and geographical areas are available in:

http://www.espo.org/About-us-%281 %29/FAQs/Legal

VI.4)Procedures for review
VI.4.1)Review body
Official name: ESPO
Postal address: Barnsdale Way, Grove Park, Enderby
Town: Leicester
Postal code: LE19 1ES
Country: United Kingdom
Internet address: www.espo.org
VI.4.3)Review procedure
Precise information on deadline(s) for review procedures:

ESPO will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers.

Applicants who are unsuccessful shall be informed by ESPO as soon as possible after the decision has been made as to the reasons why the applicant was unsuccessful.

If an appeal regarding the award of the contract has not been successfully resolved, The Public Contracts Regulations 2015 (SI 2105 No. 102) provide for aggrieved parties who have been harmed or are at risk of harm by the breach of the rules to take legal action. Any such action must be brought within the applicable limitation period. Where a contract has not been entered into, the Court may order the setting aside of the award decision or order for any document to be amended and may award damages, make a declaration of ineffectiveness, order for a fine to be paid, and / or order the duration of the contract be shortened.

The purpose of the standstill period referred to above is to allow the parties to apply to the Courts to set aside the award decision before the contract is entered into.

VI.5)Date of dispatch of this notice:
29/01/2018