Services - 439746-2017

03/11/2017    S211    - - Services - Prior information notice with call for competition - Competitive procedure with negotiation 

Norway-Oslo: IT services: consulting, software development, Internet and support

2017/S 211-439746

Prior information notice

This notice is a call for competition


Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Coalition for Epidemic Preparedness Innovations
917 687 811
Marcus Thranes gate 2
Contact person: Jon R. Johansen
Telephone: +47 95212066
NUTS code: NO01

Internet address(es):

Main address:

Address of the buyer profile:

I.2)Information about joint procurement
Access to the procurement documents is restricted. Further information can be obtained at:
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address
I.4)Type of the contracting authority
Other type: CEPI is a NGO, they are not obliged to follow LOA / FOA
I.5)Main activity

Section II: Object

II.1)Scope of the procurement

IT Services for CEPI.

Reference number: 1-1017 CEPI
II.1.2)Main CPV code
II.1.3)Type of contract
II.1.4)Short description:

CEPI would like to come into contact with tenderers of IT services and this is a prior announcement of a negotiated procedure. CEPI is a newly established Non Government organisation (NGO). The procurement is not covered by the law or regulations on public procurements.

CEPI intends to follow OECD's guiding principles for procurement.

All those who are interested are asked to confirm their interest. An invitation to submit a tender and the tender documentation will be sent out to 4-6 of the tenderers who have registered their interest. The selection of the interested suppliers who will be invited to the competition will be based on the responses to the information enquiry, see the annex RFI — IT Services CEPI October 2017.xlsx.

The contract will be signed without any other competition notice.

The contract's value is based on a 4 year period.

II.1.5)Estimated total value
Value excluding VAT: 24 000 000.00 NOK
II.1.6)Information about lots
This contract is divided into lots: no
II.2.2)Additional CPV code(s)
II.2.3)Place of performance
NUTS code: NO011
NUTS code: NO01
NUTS code: NO
Main site or place of performance:


II.2.4)Description of the procurement:

CEPI would like a supplier who can have complete responsibility for all deliveries of services for IT operations. Sub-suppliers are allowed, but tenders cannot be submitted for parts of the assignment.

Desired functionality:

— Delivery and operation of PCs, software and print,

— Delivery and operation of infrastructure (telephony, network),

— Video and telephone conference with support for most communication protocols,

— Support for all of our service portfolio,

— Cooperation system (e.g. SharePoint),

— File storage,

— Exchange,

— Meeting room booking,

— Operation of websites, domains, email,

— Any operation of dedicated servers for special software,

— Azure Information Protection Suite or equivalent.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Functionality / Weighting: 40-60
Quality criterion - Name: Project execution and implementation / Weighting: 10-20
Price - Weighting: 30-50
II.2.6)Estimated value
Value excluding VAT: 24 000 000.00 NOK
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

Continual renewal for 1 year at a time.

II.2.10)Information about variants
Variants will be accepted
II.2.11)Information about options
Options: yes
Description of options:

HR-system, CRM, Archive, Integrations, etc.

II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

CEPI is a charitable organisation. Tenderers can offer extra good terms for CEPI and will be able to use CEPI as a reference.

Tenderers who are invited to the competition will be asked to mobilise resources to prepare a tender in accordance with the schedule, as the reply deadline will be 19 days. 2-3 tenderers will be invited to negotiations, based on an evaluation of the tenders. The aim is to sign a contract 31 January.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

Responses are to be given in the attached information enquiry.

III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:

The tender documentation and contract will be based on SSA-D.

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1.1)Type of procedure
Competitive procedure with negotiation
IV.1.3)Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with a single operator
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.2)Time limit for receipt of expressions of interest
Date: 13/11/2017
Local time: 12:00
IV.2.4)Languages in which tenders or requests to participate may be submitted:
IV.2.5)Scheduled date for start of award procedures:

Section VI: Complementary information

VI.2)Information about electronic workflows
VI.3)Additional information:
VI.4)Procedures for review
VI.4.1)Review body
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
Precise information on deadline(s) for review procedures:

CEPI is not obliged to follow LOA/FOA.

CEPi would like to hold a competition based on the principles in the OECD guidelines for procurement and will assess appeals in a clear and fair way.

VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice: