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Services - 472193-2017

25/11/2017    S227    European Court of Auditors - Services - Contract notice - Open procedure 

Luxembourg-Luxembourg: General helpdesk services

2017/S 227-472193

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: European Court of Auditors
Postal address: 12, rue Alcide de Gasperi
Town: Luxembourg
NUTS code: LU
Postal code: 1615
Country: Luxembourg
Contact person: ECA Procurement Service
E-mail: eca-procurement.service@eca.europa.eu
Telephone: +352 4398-47611
Fax: +352 4398-46667

Internet address(es):

Main address: http://www.eca.europa.eu

I.2)Information about joint procurement
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://etendering.ted.europa.eu/cft/cft-display.html?cftId=3076
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the following address:
Official name: European Court of Auditors
Postal address: 12, rue Alcide de Gasperi
Town: Luxembourg
Postal code: 1615
Country: Luxembourg
Contact person: Procurement Service
Telephone: +352 43981
E-mail: eca-procurement.service@eca.europa.eu
Fax: +352 4398-46946
NUTS code: LU

Internet address(es):

Main address: http://www.eca.europa.eu

I.4)Type of the contracting authority
European institution/agency or international organisation
I.5)Main activity
Economic and financial affairs

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

General helpdesk services.

Reference number: AO 631.
II.1.2)Main CPV code
72611000
II.1.3)Type of contract
Services
II.1.4)Short description:

The purpose of the call for tenders is the selection of an economic operator for the provision of a single support centre for providing general helpdesk services to end users of the Court.

It covers call centre services for ‘IT’ and ‘non-IT’ services (including human resources, logistics, facilities and buildings), the support services including 1st level IT support, 2nd level IT support, IT life cycle management, asset management, organisation level support, as well as additional IT services which may be requested by the Court, the quality assurance and reporting including the service level agreement and the service desk operation manual, periodic reporting and meetings. The exhaustive description of the services to be provided is to be found in Sections 3, 4, 5 and 6 of the tender specifications.

II.1.5)Estimated total value
Value excluding VAT: 6 000 000.00 EUR
II.1.6)Information about lots
This contract is divided into lots: no
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)
72253000
79512000
72253200
72254100
II.2.3)Place of performance
NUTS code: LU
Main site or place of performance:

European Court of Auditors.

II.2.4)Description of the procurement:

The purpose of the call for tenders is the selection of an economic operator for the provision of a single support centre for providing general helpdesk services to end users of the Court.

It covers call centre services for ‘IT’ and ‘non-IT’ services (including human resources, logistics, facilities and buildings), the support services including 1st level IT support, 2nd level IT support, IT lifecycle management, asset management, organisation level support, as well as additional IT services which may be requested by the Court, the quality assurance and reporting including the service level agreement and the service desk operation manual, periodic reporting and meetings.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 49
This contract is subject to renewal: yes
Description of renewals:

The contract shall be renewed automatically up to 2 times, each time for a period of execution of tasks of 12 months, starting from the date of completion of the tasks of the previous period, unless written notification to the contrary is sent by one of the contracting parties and received by the other 9 months before the expiration of the previous period.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: yes
Identification of the project: EU general budget.
II.2.14)Additional information

The initial period of the contract includes a 1-month transitional period for the transfer of know-how and a 48-month period for the execution of services, which shall start on 1.7.2018.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

Tenderers that are in one of the situations described in Articles 106 and 107 of the Financial Regulation shall be excluded from participation in this open call for tenders and not be awarded the contract. Tenderers must be legally capable of performing the service contract they apply for. A declaration on honour on the exclusion and selection criteria shall be provided with the tender. The following documents as regards the legal capacity shall be requested from the tenderers to whom the award of the contract might be proposed: (1) proof of entry on the professional or trade register under the conditions laid down by legislation in the country in which the tenderers reside; and (2) a legible copy of the notice of appointment of the person(s) authorised to represent the tenderer in concluding contracts, if it is not included in the abovementioned document.

III.1.2)Economic and financial standing
List and brief description of selection criteria:

Tenderers must have sufficient economic and financial capacity to perform the contract in compliance with the terms of the contract, taking into account its value and scale. If, in the light of the information supplied by the tenderer, the Court has doubts about a tenderer's economic and financial capacity, or if it is clearly insufficient for performance of the contract, the tender may be rejected without the tenderer being able to claim any financial compensation.

A declaration on honour on the exclusion and selection criteria shall be provided with the tender. The following documents as regards the economic and financial capacity shall be requested from the tenderers to whom the award of the contract might be proposed:

(1) balance sheets or extracts from balance sheets and profit and loss accounts for at least the last 3 years for which accounts have been closed, where publication of the balance sheet is required under the company law of the country in which the economic operator is established.

Minimum level(s) of standards possibly required:

Tenderers' average annual turnover over the past 3 financial years for which accounts have been closed must be equal to or above 2 000 000 EUR.

III.1.3)Technical and professional ability
List and brief description of selection criteria:

Tenderers must have sufficient technical and professional capacities to enable them to perform the contract in compliance with the contractual provisions, taking into account its value and scale. If, in the light of the information supplied by the tenderer, the Court has doubts about a tenderer's technical and professional capacity, or if it is clearly insufficient for performance of the contract, the tender may be rejected without the tenderer being able to claim any financial compensation. The technical and professional capacity will be judged on the basis of the tenderer's expertise relevant to the required services.

The following document as regards the technical and professional capacity are requested from the tenderers with the tender: (1) declaration on honour on the exclusion and selection criteria; and (2) a short description of minimum 3 and maximum 5 relevant projects/contracts executed in the last 3 years. The projects/contracts, in order to be taken into consideration for evidence of technical capacity must include the provision of IT helpdesk services to at least 500 users per project/contract. The description shall be requested with the tender.

Minimum level(s) of standards possibly required:

The tenderer must have executed in the last 3 years at least 3 relevant projects/contracts. The projects/contracts, in order to be taken into consideration for evidence of technical capacity, must include the provision of IT helpdesk services to at least 500 users per project/contract.

III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 15/01/2018
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
Bulgarian, Czech, Danish, German, Greek, English, Spanish, Estonian, Finnish, French, Irish, Croatian, Hungarian, Italian, Lithuanian, Latvian, Maltese, Dutch, Polish, Portuguese, Romanian, Slovak, Slovenian, Swedish
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 9 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders
Date: 19/01/2018
Local time: 10:00
Place:

European Court of Auditors, rue Tony Rollman, L-1468 Luxembourg-Kirchberg, LUXEMBOURG.

Information about authorised persons and opening procedure:

Tenderers or their representative who wish to be present at the opening of the bids must inform the European Court of Auditors in writing (e-mail: ECA-procurement.service@eca.europa.eu) by 18.1.2018 (12:00) at the latest, and must produce their authorisation from the tendering company. Only 1 representative per tenderer.

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
VI.3)Additional information:
VI.4)Procedures for review
VI.4.1)Review body
Official name: General Court of the European Union
Postal address: rue du Fort Niedergrünewald
Town: Luxembourg
Postal code: 2925
Country: Luxembourg
Telephone: +352 4303-1
Fax: +352 4303-2100

Internet address: http://curia.europa.eu/

VI.4.2)Body responsible for mediation procedures
Official name: European Ombudsman
Town: Strasbourg
Postal code: 67001
Country: France
Telephone: +33 388172313

Internet address: http://ombudsman.europa.eu/

VI.4.3)Review procedure
Precise information on deadline(s) for review procedures:

Appeal to the General Court of the European Union within 2 months of the plaintiff being notified on the success or not of its tender or, failing this, of the day on which it became known to them. A complaint made to the European Ombudsman neither suspends this period nor opens a new period for lodging appeals.

VI.4.4)Service from which information about the review procedure may be obtained
Official name: European Court of Auditors, Procurement Service
Postal address: 12, rue Alcide de Gasperi
Town: Luxembourg
Postal code: 1615
Country: Luxembourg
E-mail: eca-procurement.service@eca.europa.eu
Telephone: +352 4398-47611
Fax: +352 4398-46955

Internet address: http://www.eca.europa.eu

VI.5)Date of dispatch of this notice:
15/11/2017