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Services - 484939-2019

16/10/2019    S200

Belgium-Brussels: Design and Production of Shift2Rail’s Stand at the 12th World Congress on Railway Research (WCRR), Tokyo (28.10.2019 — 1.11.2019)

2019/S 200-484939

Contract award notice

Results of the procurement procedure


Legal Basis:
Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: Shift2Rail Joint Undertaking
Postal address: Avenue de la Toison d'Or 56–60
Town: Brussels
NUTS code: BE10 Région de Bruxelles-Capitale / Brussels Hoofdstedelijk Gewest
Postal code: 1060
Country: Belgium
Internet address(es):
Main address:
Address of the buyer profile:
I.4)Type of the contracting authority
European institution/agency or international organisation
I.5)Main activity
Other activity: Railway research and development

Section II: Object

II.1)Scope of the procurement

Design and Production of Shift2Rail’s Stand at the 12th World Congress on Railway Research (WCRR), Tokyo (28.10.2019 — 1.11.2019)

Reference number: S2R.19.02.NP
II.1.2)Main CPV code
79952000 Event services
II.1.3)Type of contract
II.1.4)Short description:

Shift2Rail Joint Undertaking must procure services to ensure its presence at the World Congress on Rail Research in Tokyo from 28.10.2019 to 1.11.2019.

II.1.6)Information about lots
This contract is divided into lots: no
II.1.7)Total value of the procurement (excluding VAT)
Value excluding VAT: 175 849.00 EUR
II.2.3)Place of performance
NUTS code: BE10 Région de Bruxelles-Capitale / Brussels Hoofdstedelijk Gewest
II.2.4)Description of the procurement:

Shift2Rail Joint Undertaking must procure the following services to ensure its presence at the world congress on rail research in Tokyo from 28.10.2019 to 1.11.2019: design of a multi-purpose stand of 81 m2 (9 m x 9 m) comprising:

— welcome desk and introductory area,

— demo area covering all areas of Shift2Rail’s R&I programme,

— interactive wall displaying Shift2Rail’s capabilities map,

— activity for stand visitors involving the creation of a puzzle,

— translation from English into Japanese of requested text and video material on the stand,

— space for the display of publications and goodies,

— planning of the set-up and dismantling of the stand (stand structure, furniture, and equipment),

— ensuring the technical set-up of the stand (all screens featuring videos and presentations; internet access; lighting; power sockets etc.),

— provision of 3 bilingual hostesses and one event director to assist Shift2Rail staff in the manning of the stand.

II.2.5)Award criteria
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: yes
Identification of the project:

Horizon 2020

II.2.14)Additional information

Section IV: Procedure

IV.1.1)Type of procedure
Award of a contract without prior publication of a call for competition in the Official Journal of the European Union in the cases listed below
  • The works, supplies or services can be provided only by a particular economic operator for the following reason:
    • absence of competition for technical reasons

The provision of the design and production services for the Shift2Rail Joint Undertaking’s stand at the WCRR in Tokyo (Japan) can only be provided by a particular local economic operator that has been nominated by the congress organiser as the only designated company to offer exhibition setup and booth construction services for exhibitors coming from outside Japan.

IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.8)Information about termination of dynamic purchasing system
IV.2.9)Information about termination of call for competition in the form of a prior information notice

Section V: Award of contract

Contract No: S2R.19.02.NP

Design and Production of Shift2Rail’s Stand at the 12th World Congress on Railway Research (WCRR), Tokyo (28.10.2019 — 1.11.2019)

A contract/lot is awarded: yes
V.2)Award of contract
V.2.1)Date of conclusion of the contract:
V.2.2)Information about tenders
Number of tenders received: 1
Number of tenders received from SMEs: 0
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 1
Number of tenders received by electronic means: 1
The contract has been awarded to a group of economic operators: no
V.2.3)Name and address of the contractor
Official name: Fujiya Co.,Ltd
National registration number: 9-1300-0102-2369
Postal address: 3fl., HulicToyosu Prime Square, 5-6-36 Toyosu
Town: Tokyo
NUTS code: 00 Not specified
Postal code: 135-0061
Country: Japan
The contractor is an SME: no
V.2.4)Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot: 175 849.00 EUR
V.2.5)Information about subcontracting

Section VI: Complementary information

VI.3)Additional information:

Negotiated procedure without publication of a contract notice based on Article 11.1 (b) Annex 1 FR. The date indicated in Heading V.2.1 is the date of the award decision. The contract has not been signed yet.

VI.4)Procedures for review
VI.4.1)Review body
Official name: General Court
Postal address: rue du Fort Niedergrünewald
Town: Luxembourg
Postal code: 2925
Country: Luxembourg
Telephone: +352 4303-1
Fax: +352 4303-2100
Internet address:
VI.4.3)Review procedure
Precise information on deadline(s) for review procedures:

Within 2 months of the notification of the award decision, an appeal may be lodged to the review body in heading VI.4.1). You may submit any observations concerning the award procedure to the contracting authority indicated in heading I.1). If you believe that there was maladministration, you may lodge a complaint to the European Ombudsman within 2 years of the date when you became aware of the facts on which the complaint is based (see Such complaint does not have as an effect either to suspend the time-limit to launch an appeal or to open a new period for lodging an appeal.

VI.5)Date of dispatch of this notice: