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Belgium-Brussels: Design and Production of Shift2Rail’s Stand at the 12th World Congress on Railway Research (WCRR), Tokyo (28.10.2019 — 1.11.2019)
Contract award notice
Results of the procurement procedure
Section I: Contracting authority
Section II: Object
Design and Production of Shift2Rail’s Stand at the 12th World Congress on Railway Research (WCRR), Tokyo (28.10.2019 — 1.11.2019)
Shift2Rail Joint Undertaking must procure services to ensure its presence at the World Congress on Rail Research in Tokyo from 28.10.2019 to 1.11.2019.
Shift2Rail Joint Undertaking must procure the following services to ensure its presence at the world congress on rail research in Tokyo from 28.10.2019 to 1.11.2019: design of a multi-purpose stand of 81 m2 (9 m x 9 m) comprising:
— welcome desk and introductory area,
— demo area covering all areas of Shift2Rail’s R&I programme,
— interactive wall displaying Shift2Rail’s capabilities map,
— activity for stand visitors involving the creation of a puzzle,
— translation from English into Japanese of requested text and video material on the stand,
— space for the display of publications and goodies,
— planning of the set-up and dismantling of the stand (stand structure, furniture, and equipment),
— ensuring the technical set-up of the stand (all screens featuring videos and presentations; internet access; lighting; power sockets etc.),
— provision of 3 bilingual hostesses and one event director to assist Shift2Rail staff in the manning of the stand.
Section IV: Procedure
The provision of the design and production services for the Shift2Rail Joint Undertaking’s stand at the WCRR in Tokyo (Japan) can only be provided by a particular local economic operator that has been nominated by the congress organiser as the only designated company to offer exhibition setup and booth construction services for exhibitors coming from outside Japan.
Section V: Award of contract
Section VI: Complementary information
Negotiated procedure without publication of a contract notice based on Article 11.1 (b) Annex 1 FR. The date indicated in Heading V.2.1 is the date of the award decision. The contract has not been signed yet.
Within 2 months of the notification of the award decision, an appeal may be lodged to the review body in heading VI.4.1). You may submit any observations concerning the award procedure to the contracting authority indicated in heading I.1). If you believe that there was maladministration, you may lodge a complaint to the European Ombudsman within 2 years of the date when you became aware of the facts on which the complaint is based (see http://www.ombudsman.europa.eu). Such complaint does not have as an effect either to suspend the time-limit to launch an appeal or to open a new period for lodging an appeal.