Services - 488982-2017

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08/12/2017    S236

Hungary-Budapest: Notice of call for expressions of interest for the establishment of a list of external experts

2017/S 236-488982

Call reference CEPOL/PR/EE/2017/001

 1.Contracting authority:

European Union Agency for Law Enforcement Training (CEPOL), Budapest, O utca 27., 1066, HUNGARY. E-mail: procurement@cepol.europa.eu
 2.Registration procedure:

The objective of this call for expressions of interest is to set up a list of external experts.
Expressions of interest should be submitted in one of the official languages of the European Union by electronic means at the following address: CEPOL-PR-EE-2017-001@cepol.europa.eu
Applications in response to this CEI may be submitted as soon as possible, as assignments can arise at any point in time.
Inclusion on the list entails no obligation on the part of the contracting authority concerning the conclusion of contracts.
 3.Information and documents to be provided:

Interested parties should provide:
— a duly filled-in application form (PDF version) together with its Appendix I; applicants may apply for 1 or several fields indicated at point 7 by completing the relevant box(es) in the application form,
— a legal entity form (PDF version), together with the requested supporting documents (template available at the following link: http://ec.europa.eu/budget/library/contracts_grants/info_contracts/legal_entities/legEnt_indiv_en.pdf),
— a financial identification form (PDF version), together with the requested supporting documents (template available at the following link: http://ec.europa.eu/budget/library/contracts_grants/info_contracts/financial_id/fich_sign_ba_gb_en.pdf).
The supporting evidence to be provided for the evaluation of the selection criteria are indicated at point 11.
Submission of an application implies the acceptance of the terms and conditions laid down in this CEI and all the relevant annexes.
 4.General description of the procedure:

Natural persons are invited to submit an expression of interest in accordance with the rules set out in this notice.
The contracting authority will draw up a list of experts who meet the criteria set out at point 11. This list comprises sub-lists, corresponding to each of the fields described at point 7. Where a particular task relating to the field described at point 7 is to be performed by an external expert, the contracting authority will assign experts to the task on the basis of the skills, experience and knowledge necessary and in accordance with the principles of non-discrimination, equal treatment and absence of conflict of interests.
The selection procedure will be carried out at least on a quarterly basis by a panel appointed by the director of CEPOL. Applications shall be considered valid only if sent before the deadline indicated in point 9 below.
The result of the selection procedure is, in case of a positive outcome, the inclusion of the applicant in the list of prospective individual external experts, for the duration specified in point 9 below.
All applicants will be informed of the results of the procedure (i.e. whether or not they have been placed on the list).
A contract shall be signed between CEPOL and the selected expert for the performance of allocated task(s). A model contract, including the relevant annexes, is enclosed to the present call for expression of interest.
 5.Protection of personal data:

If processing your expression of interest involves the recording and processing of personal data (such as your name, address and CV), such data will be processed pursuant to Regulation (EC) No 45/2001 of the European Parliament and of the Council of 18.12.2000 on the protection of individuals with regard to the processing of personal data by the Community institutions and bodies and on the free movement of such data. Unless indicated otherwise, your reply to this notice and any personal data requested are required for the purposes indicated above in point 4 and will be processed solely for those purposes by the contracting authority indicated in point 1, which is also acting as data controller. Details concerning the processing of your personal data are available on the privacy statement at:
http://ec.europa.eu/dataprotectionofficer/privacystatement_publicprocurement_en.pdf
Your personal data may be registered in the early detection and exclusion system (EDES) if you are in one of the situations mentioned in Article 106 of the Financial Regulation. For more information, see the privacy statement on
http://ec.europa.eu/budget/explained/management/protecting/protect_en.cfm
 6.Use of the list resulting from this notice:

The list resulting from this notice will be used exclusively for execution of the tasks within the fields described at point 7, within the threshold of the Directive on public procurement (Directive 2014/24/EU of the European Parliament and of the Council). This ceiling applies to the total of all payments (including any refundable expenses) to be made to each expert throughout the duration set for the list.
Access to the list of experts may be granted to CEPOL framework partners, who may engage external experts from the CEPOL list in line with national procedures. An expert may request for his/her contact details not to be accessed by CEPOL framework partners by indicating so in the corresponding section of the application form.
Tasks to be performed by the experts:
— to provide expert advice to CEPOL in the context of events and learning/training activities organised within the framework of the Agency such as courses (residential and online), webinars, online modules, exercise scenarios and the like, including the delivery of presentations, expert lectures, and/or moderation,
— to assist CEPOL in the identification of sector-specific training needs in execution of CEPOL's learning and training programmes, including validation and consolidation of data and information,
— to provide expert advice to CEPOL on specific substantive content in the context of programme formulation and/or implementation,
— to assist CEPOL in the evaluation of grant applications, procurement tenders, project follow-up and ‘ex post’ evaluation.
The selected experts shall assist CEPOL in the performance of the tasks mentioned above and shall conduct their work in compliance with CEPOL processes and procedures taking into account the Agency's objectives as well as the specific rules and any relevant CEPOL guide and/or manual. All relevant information/documentation will be made available to the experts by CEPOL prior to the startup of the activities/tasks.
 7.Full description of the fields covered by the call for expressions of interest:

The external experts will provide expert advice to CEPOL in the specific thematic areas described below, and will perform any of the tasks foreseen under point 6 above:
Thematic areas:
• migration, particularly:
— cultural awareness with the focus on migration,
— migration facilitation methods in Middle East and North Africa,
— fundamental rights-based interview techniques,
• cybercrime and cybersecurity, particularly digital forensics,
• crime priorities deriving from the EU policy cycle on serious international and organised crime,
• public order, including policing of major events and response to natural or man-made disasters,
• counter-terrorism, particularly:
— airport security operations,
— terrorism financing, particularly Hawala and similar service providers,
— through sale of cultural heritage,
— radicalisation,
— de-radicalisation,
— detecting, countering and preventing extremism on Internet, social media, gaming environment,
— foreign fighters,
— explosives and corresponding security measures,
— protection of critical infrastructure,
— PNR analysts,
• hostage negotiations,
• undercover operations,
• open source intelligence (OSINT),
• financial investigations and asset recovery,
• strategic analysis,
• social network analysis.
Learning development:
• leadership development,
• personal coaching for leadership development:
— international relations and corporate/diplomatic protocol,
• English language development:
— online English language training delivery,
— law enforcement English language content developers,
• online learning, particularly:
— webinar moderators,
— virtual reality developers scenarios, 360° videos, VR platforms, etc.),
— online course designers (instructional designers for Moodle LMS systems),
— serious gaming designers and developers,
— serious gaming trainers for law enforcement,
• academic curriculum advisers,
• academic accreditation experts.
 8.Place of delivery:

As required, tasks may be carried out at the contracting authority's premises, at any premises where an event organised by the contracting authority will take place, at the venue of the activities, including outside of the EU (when applicable) or remotely, using electronic communication tools.
 9.Expiry date of the list resulting from this call for expressions of interest:

The list resulting from this notice is valid until 31.12.2020. Interested parties may submit an application at any time prior to the last 3 months of validity of the list, i.e. until 30.9.2020.
 10.Exclusion criteria:

Before signing a contract experts shall provide a declaration on their honour stating that they are not in one of the situations of exclusion. The declaration on honour form is appendix I to the application form. In case of doubt, experts may be requested to provide supporting evidence of non-exclusion.
 11.Selection criteria:

Experts to be placed on the list of prospective experts shall be selected on the basis of their professional and technical capacity to perform the tasks described in this call according to the following criteria:
a) the applicant shall be a natural person, not a legal entity;
b) the applicants shall:
— have a minimum of 5 years' relevant professional experience. Those applying for law enforcement specialisms shall have 5 years' relevant professional experience in the law enforcement sector, and;
— have relevant and recent experience of at least 3 years in the thematic area for which they apply;
— have knowledge of the development, delivery, organisation and monitoring/evaluation of learning and training activities study and/or their preparatory steps;
— have a very good command of English.
All the selection criteria requested above will be assessed based upon the information applicants provide in their application form.
CEPOL reserves the right to request any additional documentary evidence in addition to the application form if it deems necessary in order to verify applicants' skills and knowledge.
The applicants have the possibility to list in the application form any relevant studies, papers, articles they have authored, co-authored or contributed to.
Please note that it is the responsibility of the applicant to inform CEPOL immediately of any changes to their administrative and technical details which would result in a change to their original application.
 12.Conditions of remuneration and reimbursement of experts:

Experts with experience between 5 and 10 years in the domain covered by the specific assignment shall be remunerated at a fixed price of 250 euros per day of work or proportionally adjusted if worked less than a full day.
Senior experts with experience of more than 10 years in the domain covered by the specific assignment shall be remunerated at a fixed price of 450 euros per day of work or proportionally adjusted if worked less than a full day.
For both categories, the travel and subsistence expenses will be reimbursed under the conditions set out in the contract.
As a general rule, the cumulative length of the contracts shall not exceed 50 days per year per expert. External experts are requested to commit themselves to respect their applicable national legislation (including taxation, social security and labour laws) with regard to any payment received from CEPOL.
 13.‘Ex post’ transparency:

A list of experts (name and subject of the tasks executed) who have concluded a contract following the procedure set out at point 4 shall be published on the website of the contracting authority.
If an expert has concluded a contract of more than 15 000 EUR, the name, the locality (region of origin), amount, and subject of the contract shall be published on the website of the contracting authority no later than 30 June of the year following contract award. The information shall be removed 2 years after the year of contract award.
 14.Date of dispatch of notice:

22.11.2017.
 15.Date of receipt by the Publications Office of the European Union:

22.11.2017.