Supplies - 514293-2018

22/11/2018    S225    - - Supplies - Contract notice - Open procedure 

United Kingdom-London: Medical consumables

2018/S 225-514293

Contract notice

Supplies

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
DHL Supply Chain Limited acting on behalf of Supply Chain Coordination Ltd acting on behalf of the NHS Business Services Authority
c/o Skipton House, 80 London Road
London
SE1 6LH
United Kingdom
Contact person: Gavin Staniforth
Telephone: +44 7783150456
E-mail: Gavin.Staniforth2@supplychain.nhs.uk
Fax: +44 1924328744
NUTS code: UKI4

Internet address(es):

Main address: https://www.gov.uk/government/organisations/department-of-health

Address of the buyer profile: https://www.gov.uk/government/organisations/department-of-health/about/procurement

I.2)Information about joint procurement
The contract is awarded by a central purchasing body
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: http://procurement.supplychain.nhs.uk/ISS/
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: http://procurement.supplychain.nhs.uk/ISS/
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: http://procurement.supplychain.nhs.uk/ISS/
I.4)Type of the contracting authority
National or federal agency/office
I.5)Main activity
Health

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Clinical Waste Containers

II.1.2)Main CPV code
33140000
II.1.3)Type of contract
Supplies
II.1.4)Short description:

NHS Supply Chain seeks to establish a non-exclusive Framework Agreement for supply to NHS Supply Chain depots via the Stock/E-Direct routes. The Framework Agreement is for the supply of Clinical Waste Container Products including but may not be limited to:

— clinical waste containers,

— sharps containers,

— board based containers and holders for contaminated swabs.

It is anticipated that in the first 24 months of the Framework Agreement the value of purchases will be circa 27 792 866,00 GBP however this is approximate only. The figures for the total estimated value are based on that initial expenditure and include a forecast for growth.

II.1.5)Estimated total value
Value excluding VAT: 55 585 732.00 GBP
II.1.6)Information about lots
This contract is divided into lots: yes
Tenders may be submitted for all lots
Maximum number of lots that may be awarded to one tenderer: 3
II.2)Description
II.2.1)Title:

Sharps Containers and Clinical Waste Containers

Lot No: 1
II.2.2)Additional CPV code(s)
33140000
33141123
44613800
33190000
33141000
44619000
II.2.3)Place of performance
NUTS code: UK
II.2.4)Description of the procurement:

Sharps containers designed for the safe containment and disposal of sharps, needles and blades.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Product development / Weighting: 13
Quality criterion - Name: Sales, service and quality / Weighting: 8
Quality criterion - Name: Product support / Weighting: 9
Cost criterion - Name: Tier 3 / Weighting: 35
Cost criterion - Name: Tier 2 / Weighting: 25
Cost criterion - Name: Tier 1 / Weighting: 10
II.2.6)Estimated value
Value excluding VAT: 50 595 072.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: yes
Description of options:

This Framework Agreement will have the option to extend incrementally for up to a total of 48 months.

II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

This Lot is for sharps containers designed for the safe containment and disposal of sharps, needles and blades. Clinical waste containers designed for the disposal of non-sharp medical waste.

II.2)Description
II.2.1)Title:

Board Based Containers

Lot No: 2
II.2.2)Additional CPV code(s)
33140000
33141000
44613800
44619000
33190000
II.2.3)Place of performance
NUTS code: UK
II.2.4)Description of the procurement:

Board based clinical waste containers designed for the safe containment and disposal of non-sharps clinical waste.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Product development / Weighting: 12
Quality criterion - Name: Sales, service and quality / Weighting: 6
Quality criterion - Name: Product support / Weighting: 12
Price - Weighting: 70
II.2.6)Estimated value
Value excluding VAT: 2 579 740.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: yes
Description of options:

This Framework Agreement will have the option to extend incrementally for up to a total of 48 months.

II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

This Lot is for Board based clinical waste containers designed for the safe containment and disposal of non-sharps clinical waste.

II.2)Description
II.2.1)Title:

Holders for Contaminated Swabs

Lot No: 3
II.2.2)Additional CPV code(s)
33140000
33141000
44613800
44619000
33190000
II.2.3)Place of performance
NUTS code: UK
II.2.4)Description of the procurement:

Contaminated swab holders designed for the safe containment and disposal of contaminated swabs.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Product development / Weighting: 18
Quality criterion - Name: Sales, service and quality / Weighting: 12
Price - Weighting: 70
II.2.6)Estimated value
Value excluding VAT: 2 410 920.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: yes
Description of options:

This Framework Agreement will have the option to extend incrementally for up to a total of 48 months.

II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

This Lot is for contaminated swab holders designed for the safe containment and disposal of contaminated swabs.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

Applicants should refer to II.2 of this contract notice for further details in respect of appointment to the individual Lots across the Framework Agreement.

Applicants may bid for one, more than one or all of the Lots and Applicants should refer to the invitation to tender for more information in respect of this.

The term of contracts formed under the Framework Agreement may continue beyond the end of the term of the Framework Agreement itself.

NHS Supply chain expects to provide successful Suppliers with the opportunity to offer additional savings to customers through the provision of discounted pricing, value added offerings and commitment initiatives.

NHS Supply Chain will share savings information in order to assist its customers with making informed procurement decisions. NHS Supply Chain intends to enter into arrangements under which it will be entitled to purchase supplies and/or services which it will make available for purchase by:

1) any NHS Trust;

2) any other NHS entity;

3) any government department, agency or other statutory body (for the avoidance of doubt including local authorities) and/or

4) any private sector entity active in the UK healthcare sector. Only NHS Supply Chain can order from the Framework Agreement and enter into contracts under it.

Electronic ordering will be used and electronic invoicing will be accepted and electronic payment will be used. For the avoidance of doubt, and notwithstanding the estimate indicated at II.2.1, NHS Supply Chain does not guarantee any level of purchase through the framework and advises Applicants that the framework shall be established on a non-exclusive basis. Tenders and all supporting documentation for the contract must be priced in sterling and written in English. Any agreement entered into will be considered a contract made in England according to English law and will be subject to the exclusive jurisdiction of the English Courts. NHS Supply Chain is not liable for any costs (including any third party costs fees or expenses incurred by those expressing an interest, participating or tendering for this contract opportunity. NHS Supply Chain reserves the right to terminate the procurement process (or part of it), to change the basis of and the procedures for the procurement process at any time, or to procure the subject matter of the contract by alternative means if it appears that it can be more advantageously procured by alternative means. The most economically advantageous or any tender will not automatically be accepted. All communications must be made through NHS Supply Chain's eTendering portal at http://procurement.supplychain.nhs.uk/ISS/ using the Message Centre facility linked to this particular contract notice.

Please note that the maximum number of suppliers as set out in IV.1.3 is an estimate only.

III.1.2)Economic and financial standing
Minimum level(s) of standards possibly required:

Parent company or other guarantees may be required in certain circumstances. Further details will be in the tender documents.

III.1.3)Technical and professional ability
Minimum level(s) of standards possibly required:

The Contracting Authority reserves the right to require groupings of entities to take a particular form, or to require one party to undertake primary legal liability or to require that each party undertakes joint and several liability.

III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.2)Contract performance conditions:

The Framework Agreement includes obligations with respect to environmental issues and a requirement for successful suppliers to comply with the NHS Supply Chain Code of Conduct.

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
Notice number in the OJ S: 2018/S 040-086847
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 19/12/2018
Local time: 15:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
IV.2.7)Conditions for opening of tenders
Date: 20/12/2018
Local time: 09:00

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3)Additional information:

Submission of expression of interest and procurement specific information:

This procurement exercise will be conducted on the NHS Supply Chain eTendering portal at http://procurement.supplychain.nhs.uk/ISS/

Candidates wishing to be considered for this contract must register their expression of interest and provide additional procurement-specific information (if required) through the NHS Supply Chain eTendering portal as follows:

Registration.

1) Use URL http://procurement.supplychain.nhs.uk/ISS/ to access the NHS Supply Chain Procurement portal;

2) If not yet registered:

— click on the ‘Not Registered Yet’ link to access the registration page,

— complete the registration pages as guided by the mini guide found on the landing page.

Portal access.

If registration has been completed:

— login with URL http://procurement.supplychain.nhs.uk/ISS/,

— click on the ‘Supplier Dashboard’ icon to open the list of new procurement events.

Expression of interest.

— view contract notice content by clicking on the “view notice” button for the procurement event. This opens a PDF document,

— express an interest by clicking on the “express interest” button,

— to start the response process after the expression of interest has been done, select the “my active opportunities” option and click on the “Apply” button,

— select the procurement event from the list by clicking on the description,

— in the detail view click on the orange coloured “Framework Agreement” button to start responding to the tender.

Header level requirements:

— applicants are required to read all Framework Header Documents which can be accessed using the “NHS scheader documents” button, which is located in the “Select framework” tab,

— applicants are required to upload the documents requested using the “Supplier header documents” button, which is located in the “Select framework” tab.

Lot level requirements:

— a preview of the Lot line details can be viewed using the “Lot header” tab, by selecting the Lot and using the “Lot line information” button. In order to respond to a Lot, Applicants must select the relevant Lot and then use the “Express intent” button. This expression of intent does not place any obligation on the Applicant to respond, the action unlocks the ability to respond,

— complete price offers per line for the Lot by completing the required fields for the lines the Applicant wants to include in the bid using the “Lot line detail” tab. There are a number of mandatory fields to complete on a product line basis; these are highlighted in yellow in the “Lot line detail” tab,

— applicants are required to answer all mandatory Lot specific questions found in the “Lot evaluation criteria” tab,

— applicants are then required to click on the “Terms and conditions” button in the “Submit individual lot response(s)” tab to view and accept the ISS Terms and Conditions,

— accept the ISS “Terms and conditions” button to access this function,

— submit Lot response, by clicking on the “Submit response to selected lot” button in the “Submit individual lot response(s)” tab to submit response for the Lot. Each Lot must be submitted independently,

— applicants are able to view their submission using the “Supplier submission report” button, found in the “Submit individual lot response(s)” tab.

Please refer to Section III.1.1 for additional information.

VI.4)Procedures for review
VI.4.1)Review body
Not applicable
Not applicable
United Kingdom
VI.4.2)Body responsible for mediation procedures
Not applicable
Not applicable
United Kingdom
VI.4.3)Review procedure
Precise information on deadline(s) for review procedures:

Appeals to be logged in accordance with the Public Contracts Requlations 2015 (as amended).

VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice:
19/11/2018