Services - 560064-2018

20/12/2018    S245    Agencies - Services - Contract award notice - Open procedure 

United Kingdom-London: Offsite Document Storage and Ancillary Services

2018/S 245-560064

Contract award notice

Results of the procurement procedure

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Official name: European Medicines Agency
Postal address: 30 Churchill Place, Canary Wharf
Town: London
NUTS code: UKI4
Postal code: E14 5EU
Country: United Kingdom
E-mail: ArchivesServicesTender@ema.europa.eu

Internet address(es):

Main address: http://www.ema.europa.eu/ema/index.jsp?curl=pages/about_us/general/general_content_000259.jsp&mid=WC0b01ac0580029487

Address of the buyer profile: http://www.ema.europa.eu/ema/index.jsp?curl=pages/about_us/general/general_content_000259.jsp&mid=WC0b01ac0580029487

I.2)Information about joint procurement
I.4)Type of the contracting authority
European institution/agency or international organisation
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Offsite Document Storage and Ancillary Services

Reference number: EMA/2017/23/ST
II.1.2)Main CPV code
92512000
II.1.3)Type of contract
Services
II.1.4)Short description:

The Agency requires the provision of secure offsite storage of its current and historical records in the form of paper documents, CD-ROMs and media tapes; retrieval services; a document destruction service to match the Agency's retention schedule; the scanning of archived documents — digitisation and ancillary services related to document management as and when required e.g. preservation measures to guarantee integrity of documents, reorganisation and sorting of files, and any other service as may be identified over time to meet the Agency's document management policy. The Agency also requires the removal of its offsite archives from the current location in the UK to the new provider's premises.

II.1.6)Information about lots
This contract is divided into lots: no
II.1.7)Total value of the procurement (excluding VAT)
Value excluding VAT: 3 100 000.00 EUR
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)
92512100
79995100
79999100
II.2.3)Place of performance
NUTS code: NL329
II.2.4)Description of the procurement:

For full description please see Section 3 of the technical specifications (procurement documents).

II.2.5)Award criteria
Quality criterion - Name: Storage and retrieval / Weighting: 15 %
Quality criterion - Name: Digitisation project / Weighting: 15 %
Quality criterion - Name: Removal of boxes / Weighting: 10 %
Quality criterion - Name: Contract management / Weighting: 15 %
Quality criterion - Name: Environmental management / Weighting: 5 %
Price - Weighting: 40 %
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
Notice number in the OJ S: 2018/S 055-120751
IV.2.8)Information about termination of dynamic purchasing system
IV.2.9)Information about termination of call for competition in the form of a prior information notice

Section V: Award of contract

Contract No: EMA/2017/23/ST
Title:

Offsite Document Storage and Ancillary Services

A contract/lot is awarded: yes
V.2)Award of contract
V.2.1)Date of conclusion of the contract:
26/11/2018
V.2.2)Information about tenders
Number of tenders received: 2
The contract has been awarded to a group of economic operators: no
V.2.3)Name and address of the contractor
Official name: Oasis Data and Document Management Netherlands BV
Postal address: Koningsbeltweg 21
Town: Almere
NUTS code: NL230
Postal code: 1329 AB
Country: Netherlands
The contractor is an SME: no
V.2.4)Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: 3 000 000.00 EUR
Total value of the contract/lot: 3 100 000.00 EUR
V.2.5)Information about subcontracting
The contract is likely to be subcontracted
Value or proportion likely to be subcontracted to third parties
Proportion: 2 %

Section VI: Complementary information

VI.3)Additional information:
VI.4)Procedures for review
VI.4.1)Review body
Official name: General Court
Postal address: rue du Fort Niedergrünewald
Town: Luxembourg
Postal code: 2925
Country: Luxembourg
E-mail: generalcourt.registry@curia.europa.eu
Telephone: +352 4303-1
Fax: +352 4303-2100

Internet address: http://curia.europa.eu

VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
Precise information on deadline(s) for review procedures:

You may submit any observations concerning the award procedure to the Contracting Authority indicated under heading I.1.

If you believe that there was maladministration, you may lodge a complaint to the European Ombudsman within 2 years of the date when you became aware of the facts on which the complaint is based (see http://www.ombudsman.europa.eu). Such complaint does not have as an effect either to suspend the time limit to launch an appeal or to open a new period for lodging an appeal.

Within 2 months of the notification of the award decision you may lodge an appeal to the body referred to in VI.4.1.

VI.4.4)Service from which information about the review procedure may be obtained
Official name: European Medicines Agency
Postal address: 30 Churchill Place, Canary Wharf
Town: London
Postal code: E14 5EU
Country: United Kingdom
E-mail: info@ema.europa.eu
Telephone: +44 2036606000
Fax: +44 2036605555

Internet address: http://www.ema.europa.eu/ema/

VI.5)Date of dispatch of this notice:
13/12/2018