52/2026

1. Beschaffer

1.1.

Beschaffer

Offizielle Bezeichnung: Deutsches Weininstitut GmbH

E-Mail: vergabe@deutscheweine.de

Rechtsform des Erwerbers: Von einer zentralen Regierungsbehörde kontrolliertes öffentliches Unternehmen

Tätigkeit des öffentlichen Auftraggebers: Wirtschaftliche Angelegenheiten

2. Verfahren

2.1.

Verfahren

Titel: Organisation of a Marketing Programme for German Wine in Poland

Beschreibung: The international activities of the DWI to promote the sale of quality wines from the 13 German wine-growing regions are focused on the most important consumer markets in Europe and overseas, including Norway. In order to gain a market presence of German wines in Poland for the years 2027-2032, the strategy includes raising the interest of consumers for German wines and increasing or consolidating sales of German wine products in this country. To establish this market presence a Service Provider shall exercise consistent marketing and public relations work through multi-channel activities and provide information on German wines, German wine and sparkling wine producers and related topics relevant to the market.

Kennung des Verfahrens: 33286a38-f853-4b48-85cb-f63f1e843cea

Interne Kennung: DWI 2026-06

Verfahrensart: Verhandlungsverfahren mit vorheriger Veröffentlichung eines Aufrufs zum Wettbewerb/Verhandlungsverfahren

Das Verfahren wird beschleunigt: nein

2.1.1.

Zweck

Art des Auftrags: Dienstleistungen

Haupteinstufung (cpv): 79340000 Werbe- und Marketingdienstleistungen

2.1.2.

Erfüllungsort

Ort im Europäischen Wirtschaftsraum

2.1.3.

Wert

Geschätzter Wert ohne MwSt.: 816 000,00 EUR

Höchstwert der Rahmenvereinbarung: 1 305 000,00 EUR

2.1.4.

Allgemeine Informationen

Zusätzliche Informationen: #Bekanntmachungs-ID: CXP4YWSM0SB#

Rechtsgrundlage:

Richtlinie 2014/24/EU

vgv -

2.1.6.

Ausschlussgründe

Quellen der Ausschlussgründe: Bekanntmachung

Beteiligung an einer kriminellen Vereinigung: Self delcatration in accordance with sections 123, 124 GWB (German Act against Restraints od Competition). The self declaration must be submitted and signed by every member involved in case of a bidding consortium and/or a loan of eligibilty and/or subcontractors.

Terroristische Straftaten oder Straftaten im Zusammenhang mit terroristischen Aktivitäten: Self delcatration in accordance with sections 123, 124 GWB (German Act against Restraints od Competition). The self declaration must be submitted and signed by every member involved in case of a bidding consortium and/or a loan of eligibilty and/or subcontractors.

Geldwäsche oder Terrorismusfinanzierung: Self delcatration in accordance with sections 123, 124 GWB (German Act against Restraints od Competition). The self declaration must be submitted and signed by every member involved in case of a bidding consortium and/or a loan of eligibilty and/or subcontractors.

Betrug: Self delcatration in accordance with sections 123, 124 GWB (German Act against Restraints od Competition). The self declaration must be submitted and signed by every member involved in case of a bidding consortium and/or a loan of eligibilty and/or subcontractors.

Korruption: Self delcatration in accordance with sections 123, 124 GWB (German Act against Restraints od Competition). The self declaration must be submitted and signed by every member involved in case of a bidding consortium and/or a loan of eligibilty and/or subcontractors.

Kinderarbeit und andere Formen des Menschenhandels: Self delcatration in accordance with sections 123, 124 GWB (German Act against Restraints od Competition). The self declaration must be submitted and signed by every member involved in case of a bidding consortium and/or a loan of eligibilty and/or subcontractors.

Verstoß gegen die Verpflichtung zur Entrichtung von Steuern: Self delcatration in accordance with sections 123, 124 GWB (German Act against Restraints od Competition). The self declaration must be submitted and signed by every member involved in case of a bidding consortium and/or a loan of eligibilty and/or subcontractors.

Verstoß gegen die Verpflichtung zur Entrichtung von Sozialversicherungsbeiträgen: Self delcatration in accordance with sections 123, 124 GWB (German Act against Restraints od Competition). The self declaration must be submitted and signed by every member involved in case of a bidding consortium and/or a loan of eligibilty and/or subcontractors.

Verstoß gegen umweltrechtliche Verpflichtungen: Self delcatration in accordance with sections 123, 124 GWB (German Act against Restraints od Competition). The self declaration must be submitted and signed by every member involved in case of a bidding consortium and/or a loan of eligibilty and/or subcontractors.

Verstoß gegen sozialrechtliche Verpflichtungen: Self delcatration in accordance with sections 123, 124 GWB (German Act against Restraints od Competition). The self declaration must be submitted and signed by every member involved in case of a bidding consortium and/or a loan of eligibilty and/or subcontractors.

Verstoß gegen arbeitsrechtliche Verpflichtungen: Self delcatration in accordance with sections 123, 124 GWB (German Act against Restraints od Competition). The self declaration must be submitted and signed by every member involved in case of a bidding consortium and/or a loan of eligibilty and/or subcontractors.

Zahlungsunfähigkeit: Self delcatration in accordance with sections 123, 124 GWB (German Act against Restraints od Competition). The self declaration must be submitted and signed by every member involved in case of a bidding consortium and/or a loan of eligibilty and/or subcontractors.

Verwaltung der Vermögenswerte durch einen Insolvenzverwalter: Self delcatration in accordance with sections 123, 124 GWB (German Act against Restraints od Competition). The self declaration must be submitted and signed by every member involved in case of a bidding consortium and/or a loan of eligibilty and/or subcontractors.

Einstellung der gewerblichen Tätigkeit: Self delcatration in accordance with sections 123, 124 GWB (German Act against Restraints od Competition). The self declaration must be submitted and signed by every member involved in case of a bidding consortium and/or a loan of eligibilty and/or subcontractors.

Der Zahlungsunfähigkeit vergleichbare Lage gemäß nationaler Rechtsvorschriften: Self delcatration in accordance with sections 123, 124 GWB (German Act against Restraints od Competition). The self declaration must be submitted and signed by every member involved in case of a bidding consortium and/or a loan of eligibilty and/or subcontractors.

Schwerwiegendes berufliches Fehlverhalten: Self delcatration in accordance with sections 123, 124 GWB (German Act against Restraints od Competition). The self declaration must be submitted and signed by every member involved in case of a bidding consortium and/or a loan of eligibilty and/or subcontractors.

Vereinbarungen mit anderen Wirtschaftsteilnehmern zur Verzerrung des Wettbewerbs: Self delcatration in accordance with sections 123, 124 GWB (German Act against Restraints od Competition). The self declaration must be submitted and signed by every member involved in case of a bidding consortium and/or a loan of eligibilty and/or subcontractors.

Interessenkonflikt aufgrund seiner Teilnahme an dem Vergabeverfahren: Self delcatration in accordance with sections 123, 124 GWB (German Act against Restraints od Competition). The self declaration must be submitted and signed by every member involved in case of a bidding consortium and/or a loan of eligibilty and/or subcontractors.

Direkte oder indirekte Beteiligung an der Vorbereitung des Vergabeverfahrens: Self delcatration in accordance with sections 123, 124 GWB (German Act against Restraints od Competition). The self declaration must be submitted and signed by every member involved in case of a bidding consortium and/or a loan of eligibilty and/or subcontractors.

Vorzeitige Beendigung, Schadensersatz oder andere vergleichbare Sanktionen: Self delcatration in accordance with sections 123, 124 GWB (German Act against Restraints od Competition). The self declaration must be submitted and signed by every member involved in case of a bidding consortium and/or a loan of eligibilty and/or subcontractors.

Täuschung, Zurückhaltung von Informationen, Unfähigkeit zur Vorlage erforderlicher Unterlagen oder Erlangung vertraulicher Informationen zu dem Verfahren: Self delcatration in accordance with sections 123, 124 GWB (German Act against Restraints od Competition). The self declaration must be submitted and signed by every member involved in case of a bidding consortium and/or a loan of eligibilty and/or subcontractors.

5. Los

5.1.

Los: LOT-0001

Titel: Organisation of a Marketing Programme for German Wine in Poland

Beschreibung: The Service Provider shall routinely perform the following tasks as basic services at a monthly fixed price including all external costs (including, but not limited to, shipping fees for promotional materials, adaptation of marketing materials, fees for market research or analysis tools, except travel expenses for attending an annual meeting of all Wines of Germany offices in Germany): Service Conditions The Service Provider shall ensure an appropriate infrastructure for the completion of his contractual obligations. This consists of an office / offices fully equipped with all the common means and channels of modern communication. These include IT equipment, e-mail, internet, telephones, etc. The normal business and availability hours shall be made public and adhered to by the Service Provider. 1 General Basic Services The Service Provider shall perform the following tasks as General Basic Services: a) Basic Information Service and Correspondence - Particularly regarding exporters, agents, supermarkets, specialist retailers, catering trade, media and consumers - Consulting service for German wine and sparkling wine producers for entering or already working on the Polish market - Creation and maintenance of a network of important and relevant contacts and multipliers in Poland in order to perform these responsibilities - In correspondence and consultation, alternatives to in-person meetings should be considered, such as virtual meetings (video or teleconferences). b) Retail trade/Catering Trade/Importers/Wine Market - Identifying market potentials, concrete needs and opportunities for cooperation for German wine and sparkling wine producers - Continuous compilation and updating of lists of Polish wine retailers, agents, distributors, supermarkets, top hotels and selected restaurants (including contact person for wine procurement) - Adaptation of existing promotional material - Distribution and shipment of promotional materials. - Cooperation with potential partners ( Sommelier-cooperations, Trade Sponsors, press clubs...) - Attendance at important/influental meetings c) Statistics/Market Research/Marketing Strategy for Poland - Development of an appropriate marketing strategy for the generic marketing of the Wines of Germany office in Poland corresponding to the market situation and in line with the general strategy of DWI - Transmission of statistics/market research - Continuous transmission of statistics in relation to the use of social media (number of followers, etc.) - Quarterly report on general activities. d) Other Basic Services - Storage of POS material and banners - Attendance of an annual meeting of all Wines of Germany offices in Germany by the team leader/Head of Campaign (about 4 days) 2.Basic Public Relation Services The Service Provider shall perform the following tasks as Basic Public Relation Services at a monthly fixed price including all external costs (including, but not limited to, subscriptions to relevant magazines or journals): - Continuous monitoring of the Polish media landscape - Expert point of contact for media representatives - Regular summary of current media clippings (TV, print and internet) - Reports on the current situation and changes in politics and the wine sector - Creation and distribution of generic press releases related to the DWI or German wine in general - Creation and distribution of basic information publications related to the DWI or German wine in general. 3. Basic Internet and Social Media Services The Service Provider shall perform the following tasks as Basic Internet and Social Media Services at a monthly fixed price including all external costs (including, but not limited to, language adaptations if required -see the "Important Notice" below): a) Website maintenance - The existing website available under https://www.winaniemieckie.pl/ shall be maintained, regularly updated, and further developed. They shall be the central point of contact and information and shall be linked to all other social media channels in connection with the campaign. They shall contain all events and press releases as well as information on German wines in Poland. - All content management shall be provided by the bidder, while the DWI shall provide an already existing Open Source Typo3 Content Management System (CMS) and host the required server. If necessary, the Service Provider will get an introduction for the Typo 3 CMS. It will be mandatory for the bidder to work within the CMS of the DWI. - The regular content creation as well as the content adaption and maintenance of the website about German wines are mandatory. In the case that new templates are needed the bidder shall ensure that the created content by the bidder or any third party is in line with the CI and CD of the DWI. This refers to any possible technical implementation of suitable templates, extensions, plugins, etc. including new content. The bidder shall ensure that the content of the websites is checked daily for relevance of data and updated at least weekly. b) Internet and Social Media - Content creation and maintenance of all relevant social media networks (e.g. Instagram, Facebook, video channels, etc.). Social media channels must be updated at least once a week with unique content containing added value. - Existing social media accounts are: o Facebook: NiemieckiInstytutWina o Instagram: winesofgermanypoland 4.Additional Services Upon separate request by the DWI, the Service Provider shall also perform the following tasks as additional services. These additional services will be put forward based on the DWI"s general strategy and may vary from year to year depending on budgets defined for the Polish market. a) Media and Trade Trips to Germany b) Special Press Conferences in Relation to Current Events c) Other Marketing Activities d) Events/Fairs/Presentations

Interne Kennung: DWI 2026-06

5.1.1.

Zweck

Art des Auftrags: Dienstleistungen

Haupteinstufung (cpv): 79340000 Werbe- und Marketingdienstleistungen

5.1.2.

Erfüllungsort

Ort im Europäischen Wirtschaftsraum

5.1.3.

Geschätzte Dauer

Laufzeit: 6 Jahre

5.1.4.

Verlängerung

Maximale Verlängerungen: 5

Weitere Informationen zur Verlängerung: The term of the tender agreement commences on 1st January 2027 and shall expire on 31 December 2027 (which concludes one year). The contract will subsequently be extended five times for successive one-year periods unless it is terminated by either the DWI or the Service Provider by giving at least three months' written notice of termination. The maximum term for this tender agreement is six years. Accordingly, the tender agreement shall expire no later than 31st December 2032.

5.1.6.

Allgemeine Informationen

Vorbehaltene Teilnahme:

Teilnahme ist nicht vorbehalten.

Auftragsvergabeprojekt nicht aus EU-Mitteln finanziert

Die Beschaffung fällt unter das Übereinkommen über das öffentliche Beschaffungswesen: nein

Diese Auftragsvergabe ist auch für kleine und mittlere Unternehmen (KMU) geeignet: nein

5.1.7.

Strategische Auftragsvergabe

Ziel der strategischen Auftragsvergabe: Keine strategische Beschaffung

5.1.9.

Eignungskriterien

Quellen der Eignungskriterien: Bekanntmachung

Kriterium: Andere wirtschaftliche oder finanzielle Anforderungen

Beschreibung des Eignungskriteriums: Company presentation attachement

Kriterium: Berufliche Risikohaftpflichtversicherung

Beschreibung des Eignungskriteriums: Self-declaration confirming professional/commercial liability insurance with a coverage of at least 500,000.00EUR for each of personal injury and 100,000.00 EUR for each of property damage, or a declaration that such insurance will be obtained prior to the commencement of the contract.

Kriterium: Allgemeiner Jahresumsatz

Beschreibung des Eignungskriteriums: The annual turnover of each of the last three completed business years shall amount to a minimum of 120,000.00 EUR. If a bidder's annual turnover is lower than the minimum, its request to participate will not be considered.

Kriterium: Referenzen zu bestimmten Dienstleistungen

Beschreibung des Eignungskriteriums: Self-declaration confirming that the bidder has an active network of multipliers in trade and gastronomy in the wine/food/beverage sector as well as contacts to trade and public media in Poland.

Kriterium: Referenzen zu bestimmten Dienstleistungen

Beschreibung des Eignungskriteriums: Provide appropriate references from contracts performed in the past of major services provided in the last five years - calculated from the date of publication of this notice. The reference must cover several different marketing and PR activities for a client, with the "gastronomy and trade" sector in Poland as target group.

Anhand der Kriterien werden die Bewerber ausgewählt, die zur zweiten Phase des Verfahrens eingeladen werden sollen

Gewichtung (Prozentanteil, Mittelwert): 50,00

Kriterium: Referenzen zu bestimmten Dienstleistungen

Beschreibung des Eignungskriteriums: Qualification of the team leader/Head of Campaign/project team:Self-declaration about the Staff or technical bodies that are planned to be involved in the provision of the services, regardless of whether they form part of the undertaking or not, in particular those staff members or bodies that will be responsible for quality control.

Anhand der Kriterien werden die Bewerber ausgewählt, die zur zweiten Phase des Verfahrens eingeladen werden sollen

Gewichtung (Prozentanteil, Mittelwert): 50,00

Kriterium: Maßnahmen zur Sicherstellung der Qualität

Beschreibung des Eignungskriteriums: Self-certify the knowledge of the required languages: Head of Campaign: Excellent Polish and German or English language skills with the ability to discuss business subjects including marketing, sales, and product management in Polish and English (minimum language level C1). Project team: Excellent Polish and German or English language skills with the ability to discuss business subjects including marketing, sales, and product management in Polish and English (minimum language level C1).

Kriterium: Andere wirtschaftliche oder finanzielle Anforderungen

Beschreibung des Eignungskriteriums: If applicable: Declaration of a bidding consortium and/or the use of subcontractors

Kriterium: Genehmigung oder Mitgliedschaft in einer bestimmten Organisation erforderlich für Dienstleistungsverträge

Beschreibung des Eignungskriteriums: 6.1.9 Grounds for exclusion pursuant to Article 5 k) of Regulation (EU) No. 833/2014- Submission of the completed self-declaration

Informationen über die zweite Phase eines zweiphasigen Verfahrens:

Mindestzahl der zur zweiten Phase des Verfahrens einzuladenden Bewerber: 3

Höchstzahl der zur zweiten Phase des Verfahrens einzuladenden Bewerber: 3

Das Verfahren wird in mehreren aufeinanderfolgenden Phasen durchgeführt. In jeder Phase können einige Teilnehmer ausgeschlossen werden

Der Erwerber behält sich das Recht vor, den Auftrag aufgrund der ursprünglichen Angebote ohne weitere Verhandlungen zu vergeben

5.1.10.

Zuschlagskriterien

Kriterium:

Art: Preis

Bezeichnung: Price

Beschreibung: Average price for one estimated year in the period Jan.2027-Dec.2032