See the notice on TED website
1. Beschaffer
1.1.
Beschaffer
Offizielle Bezeichnung: Tromsø kommune
Rechtsform des Erwerbers: Regionale Gebietskörperschaft
Tätigkeit des öffentlichen Auftraggebers: Allgemeine öffentliche Verwaltung
2. Verfahren
2.1.
Verfahren
Titel: Intention notice: An agreement with Documaster AS for freestanding archive core and accompanying services.
Beschreibung: Intention notice: An agreement with Documaster AS for freestanding archive core and accompanying services. Tromsø municipality intends to enter into a combined contract with Documaster AS for the delivery of a freestanding Noark certified archive core and associated services. The service includes an archive system approved in accordance with the Norwegian Archive Standard (Noark 5) for continuous archiving from integrated systems and historical data from completed systems. The contract also includes technical systems and assistance necessary for using the archive system, as well as systems for the administration of archive packages, technical descriptions of archive extraction and digitalisation of analogue archives. Tromsø municipality has carried out a market survey (RFI) to map alternative solutions and suppliers. The municipality has not identified other systems that can cover the total need within the municipality ́s existing architecture and integrations. The municipality already uses Documaster AS as the supplier of these services through several different contracts. A supplier exchange will involve the establishment of a new system, migration of existing archive data and adaptation and establishment of integrations with the municipality ́s trade systems. This will result in increased costs for implementation, migration, development, testing and adaptation, in addition to costs connected to further management of the system. Based on the market survey and the technical and economic consequences of establishing an alternative system, Tromsø municipality considers that there is not a reasonable alternative that can cover the municipality ́s total need. The municipality therefore intends to enter into a contract directly with Documaster AS pursuant to the procurement regulations § 13-4 letter b no. 2.
Kennung des Verfahrens: d473fecb-42ad-4775-b732-4c8792fc0253
Interne Kennung: 26/113
Verfahrensart: Verhandlungsverfahren ohne Aufruf zum Wettbewerb
2.1.1.
Zweck
Art des Auftrags: Dienstleistungen
Haupteinstufung (cpv): 72252000 Datenarchivierung
Zusätzliche Einstufung (cpv): 48311000 Dokumentenverwaltungssoftwarepaket, 72000000 IT-Dienste: Beratung, Software-Entwicklung, Internet und Hilfestellung, 72512000 Dokumentenmanagement, 79995100 Archivierung, 79999000 Scanning und Rechnungsstellung
2.1.2.
Erfüllungsort
Ort im Europäischen Wirtschaftsraum
2.1.4.
Allgemeine Informationen
Rechtsgrundlage:
Richtlinie 2014/24/EU
5. Los
5.1.
Los: LOT-0000
Titel: Intention notice: An agreement with Documaster AS for freestanding archive core and accompanying services.
Beschreibung: Intention notice: An agreement with Documaster AS for freestanding archive core and accompanying services. Tromsø municipality intends to enter into a combined contract with Documaster AS for the delivery of a freestanding Noark certified archive core and associated services. The service includes an archive system approved in accordance with the Norwegian Archive Standard (Noark 5) for continuous archiving from integrated systems and historical data from completed systems. The contract also includes technical systems and assistance necessary for using the archive system, as well as systems for the administration of archive packages, technical descriptions of archive extraction and digitalisation of analogue archives. Tromsø municipality has carried out a market survey (RFI) to map alternative solutions and suppliers. The municipality has not identified other systems that can cover the total need within the municipality ́s existing architecture and integrations. The municipality already uses Documaster AS as the supplier of these services through several different contracts. A supplier exchange will involve the establishment of a new system, migration of existing archive data and adaptation and establishment of integrations with the municipality ́s trade systems. This will result in increased costs for implementation, migration, development, testing and adaptation, in addition to costs connected to further management of the system. Based on the market survey and the technical and economic consequences of establishing an alternative system, Tromsø municipality considers that there is not a reasonable alternative that can cover the municipality ́s total need. The municipality therefore intends to enter into a contract directly with Documaster AS pursuant to the procurement regulations § 13-4 letter b no. 2.
Interne Kennung: 26/113
5.1.1.
Zweck
Art des Auftrags: Dienstleistungen
Haupteinstufung (cpv): 72252000 Datenarchivierung
Zusätzliche Einstufung (cpv): 48311000 Dokumentenverwaltungssoftwarepaket, 72000000 IT-Dienste: Beratung, Software-Entwicklung, Internet und Hilfestellung, 72512000 Dokumentenmanagement, 79995100 Archivierung, 79999000 Scanning und Rechnungsstellung
5.1.2.
Erfüllungsort
Ort im Europäischen Wirtschaftsraum
5.1.6.
Allgemeine Informationen
Die Beschaffung fällt unter das Übereinkommen über das öffentliche Beschaffungswesen: ja
5.1.16.
Weitere Informationen, Schlichtung und Nachprüfung
Überprüfungsstelle: Nord-Troms og Senja tingrett
Organisation, die den Auftrag unterzeichnet: Tromsø kommune
6. Ergebnisse
Direktvergabe:
Begründung der Direktvergabe: Der Auftrag kann nur von einem bestimmten Wirtschaftsteilnehmer ausgeführt werden, da aus technischen Gründen kein Wettbewerb vorhanden ist
Sonstige Begründung: Tromsø municipality intends to enter into a combined contract with Documaster AS for the delivery of a freestanding Noark certified archive core and associated services. The service includes an archive system approved in accordance with the Norwegian Archive Standard (Noark 5) for continuous archiving from integrated systems and historical data from completed systems. The contract also includes technical systems and assistance necessary for using the archive system, as well as systems for the administration of archive packages, technical descriptions of archive extraction and digitalisation of analogue archives. Tromsø municipality has carried out a market survey (RFI) to map alternative solutions and suppliers. The municipality has not identified other systems that can cover the total need within the municipality ́s existing architecture and integrations. The municipality already uses Documaster AS as the supplier of these services through several different contracts. A supplier exchange will involve the establishment of a new system, migration of existing archive data and adaptation and establishment of integrations with the municipality ́s trade systems. This will result in increased costs for implementation, migration, development, testing and adaptation, in addition to costs connected to further management of the system. Based on the market survey and the technical and economic consequences of establishing an alternative system, Tromsø municipality considers that there is not a reasonable alternative that can cover the municipality ́s total need. The municipality therefore intends to enter into a contract directly with Documaster AS pursuant to the procurement regulations § 13-4 letter b no. 2.
6.1.
Ergebnis, Los-– Kennung: LOT-0000
6.1.2.
Informationen über die Gewinner
Wettbewerbsgewinner:
Offizielle Bezeichnung: Documaster AS
Angebot:
Kennung des Angebots: Tilbud Documaster AS - Arkivkjerne
Kennung des Loses oder der Gruppe von Losen: LOT-0000
Wert des Angebots: 3 500 000,00 NOK
Das Angebot wurde in die Rangfolge eingeordnet: ja
Vergabe von Unteraufträgen: Nein
Informationen zum Auftrag:
Kennung des Auftrags: Auto
Titel: Intention notice: An agreement with Documaster AS for freestanding archive core and accompanying services.
Organisation, die den Auftrag unterzeichnet: Tromsø kommune
8. Organisationen
8.1.
ORG-0001
Offizielle Bezeichnung: Tromsø kommune
Registrierungsnummer: 940 101 808
Abteilung: Seksjon for anskaffelser
Postanschrift: Rådhuset, Postboks 6900 Langnes
Stadt: Tromsø
Postleitzahl: 9299
Land, Gliederung (NUTS): Troms/Romsa/Tromssa (NO072)
Land: Norwegen
Kontaktperson: Edin Lasse Rebac
Telefon: +47 77 79 00 00
Rollen dieser Organisation:
Beschaffer
Organisation, die den Auftrag unterzeichnet
8.1.
ORG-0002
Offizielle Bezeichnung: Nord-Troms og Senja tingrett
Registrierungsnummer: 926 723 022
Postanschrift: Postboks 2510
Stadt: Tromsø
Postleitzahl: 9270
Land, Gliederung (NUTS): Troms/Romsa/Tromssa (NO072)
Land: Norwegen
Telefon: 77 60 34 00
Rollen dieser Organisation:
Überprüfungsstelle
8.1.
ORG-0003
Offizielle Bezeichnung: Documaster AS
Registrierungsnummer: 995475383
Stadt: Oslo
Postleitzahl: 0278
Land, Gliederung (NUTS): Oslo (NO081)
Land: Norwegen
Rollen dieser Organisation:
Bieter
Gewinner dieser Lose: LOT-0000
Informationen zur Bekanntmachung
Kennung/Fassung der Bekanntmachung: d103a1f7-2101-480f-9451-2f1d399aa0a9 - 01
Formulartyp: Vorankündigung – Direktvergabe
Art der Bekanntmachung: Freiwillige Ex-ante-Transparenzbekanntmachung
Unterart der Bekanntmachung: 25
Datum der Übermittlung der Bekanntmachung: 10/09/2026 12:16:06 (UTC+00:00) Westeuropäische Zeit, GMT
Bekanntmachung — eSender-Übermittlungsdatum: 10/09/2026 12:16:07 (UTC+00:00) Westeuropäische Zeit, GMT
Sprachen, in denen diese Bekanntmachung offiziell verfügbar ist: Englisch
Veröffentlichungsnummer der Bekanntmachung: 626990-2026
ABl. S – Nummer der Ausgabe: 176/2026
Datum der Veröffentlichung: 11/09/2026