1. Buyer
1.1.
Buyer
Official name: European Patent Organisation
Legal type of the buyer: International organisation
Activity of the contracting authority: General public services
2. Procedure
2.1.
Procedure
Title: Provision of standard ICT Hardware and related standard services
Description: Framework Agreements to be used for the commissioning of the provision of standard ICT hardware and related ICT hardware services, including hardware maintenance and support services as well as hardware installation, configuration and integration. The ICT Hardware and Services to be provided by contractors relate to the following domains: Ø Domain 1: End User Computing including Components and Peripherals, Ø Domain 2: Audio/Visual, Ø Domain 3: Server Computing and Storage, Ø Domain 4: Network, Ø Domain 5: Physical Security. See Procurement documents for full details.
Procedure identifier: 38c57281-2bc0-4f20-806a-6a355cc11fe0
Internal identifier: 2025/4382
Type of procedure: Open
The procedure is accelerated: no
2.1.1.
Purpose
Main nature of the contract: Supplies
Additional nature of the contract: Services
Main classification (cpv): 30200000 Computer equipment and supplies
Additional classification (cpv): 30000000 Office and computing machinery, equipment and supplies except furniture and software packages
2.1.2.
Place of performance
Country subdivision (NUTS): München, Kreisfreie Stadt (DE212)
Country: Germany
2.1.4.
General information
Legal basis:
Other
2.1.6.
Grounds for exclusion
Sources of grounds for exclusion: Procurement Document
5. Lot
5.1.
Lot: LOT-0001
Title: Hardware Acquisition Channel
Description: The scope of the lot can be found in the Technical Conditions.
5.1.1.
Purpose
Main nature of the contract: Supplies
Additional nature of the contract: Services
Main classification (cpv): 30200000 Computer equipment and supplies
5.1.2.
Place of performance
Town: Rijswijk
Country subdivision (NUTS): Zuidoost-Zuid-Holland (NL364)
Country: Netherlands
5.1.3.
Estimated duration
Duration end date: 30/09/2030
Duration: 5 Years
5.1.6.
General information
Reserved participation:
Participation is not reserved.
Procurement Project not financed with EU Funds.
The procurement is covered by the Government Procurement Agreement (GPA): no
5.1.9.
Selection criteria
Sources of selection criteria: Procurement Document
5.1.10.
Award criteria
Justification for not indicating the weighting of the award criteria: The duration of the Framework Agreements is a fixed period of 5 years, ending 30 September 2030. All further framework agreements awarded during the duration of the Dynamic Purchasing System (DPS) will have the same end date. Contractors will receive Requests for Offers (RfQs) only for the domain(s) for which they have been awarded a Framework Agreement. Contractors, who have been awarded a Framework Agreement for (a) certain domain(s) may apply for any remaining domain(s) at a later stage. In this case, they must submit a new application and prove their qualifications for that/those remaining domains. In such application, the General and Selection questionnaires need not to be filled in again, only the selection technical questionnaire relating to the new domain(s) for which the application is submitted, unless the Contractor’s situation has changed and the answers to the General and Selection questionnaires need to be updated.
5.1.11.
Procurement documents
Languages in which the procurement documents are officially available: English
Deadline for requesting additional information: 25/04/2025 12:00:00 (UTC+02:00) Eastern European Time, Central European Summer Time
5.1.12.
Terms of procurement
Terms of submission:
Electronic submission: Required
Languages in which tenders or requests to participate may be submitted: English
Electronic catalogue: Allowed
Advanced or qualified electronic signature or seal (as defined in Regulation (EU) No 910/2014) is required
Variants: Allowed
Tenderers may submit more than one tender: Allowed
Deadline for receipt of tenders: 30/04/2030 12:00:00 (UTC+02:00) Eastern European Time, Central European Summer Time
Duration during which the tender must remain valid: 6 Months
Terms of contract:
The execution of the contract must be performed within the framework of sheltered employment programmes: No
Conditions relating to the performance of the contract: Please see "Procurement Documents"
Electronic invoicing: Allowed
Electronic ordering will be used: yes
Electronic payment will be used: yes
5.1.15.
Techniques
Framework agreement:
Framework agreement, without reopening of competition
Maximum number of participants: 1 000
Justification for the duration of the framework agreement: Normal duration of a DPS procedure is 5 years
Information about the dynamic purchasing system:
Dynamic purchasing system, also usable by buyers not listed in this notice
5.1.16.
Further information, mediation and review
Review organisation: European Patent Organisation
Organisation providing additional information about the procurement procedure: European Patent Organisation
Organisation providing offline access to the procurement documents: European Patent Organisation
Organisation providing more information on the review procedures: European Patent Organisation
Organisation receiving requests to participate: European Patent Organisation
Organisation processing tenders: European Patent Organisation
8. Organisations
8.1.
ORG-0001
Official name: European Patent Organisation
Registration number: NA
Department: Procurement and Vendor Management
Postal address: Bob-van-Benthem-Platz 1
Town: Munich
Postcode: 80469
Country subdivision (NUTS): München, Kreisfreie Stadt (DE212)
Country: Germany
Telephone: +49 (0)89 2399-0
Roles of this organisation:
Buyer
Central purchasing body acquiring supplies and/or services intended for other buyers
Central purchasing body awarding public contracts or concluding framework agreements for works, supplies or services intended for other buyers
Organisation providing additional information about the procurement procedure
Organisation providing offline access to the procurement documents
Organisation receiving requests to participate
Organisation processing tenders
Review organisation
Organisation providing more information on the review procedures
8.1.
ORG-0000
Official name: Publications Office of the European Union
Registration number: PUBL
Town: Luxembourg
Postcode: 2417
Country subdivision (NUTS): Luxembourg (LU000)
Country: Luxembourg
Telephone: +352 29291
Roles of this organisation:
TED eSender
Notice identifier/version: 398c0fc3-8eba-40d4-932c-00e93068621d - 01
Form type: Competition
Notice type: Contract or concession notice – standard regime
Notice subtype: 16
Notice dispatch date: 04/04/2025 12:11:34 (UTC+00:00) Western European Time, GMT
Languages in which this notice is officially available: English, French, German
Notice publication number: 223839-2025
OJ S issue number: 68/2025
Publication date: 07/04/2025