1. Buyer
1.1.
Buyer
Official name: The General Secretariat of the Council of the European Union
Legal type of the buyer: EU institution, body or agency
Activity of the contracting authority: General public services
2. Procedure
2.1.
Procedure
Title: UCA 25/026 - Rental of tents
Description: The purpose of this procurement procedure is to establish a four-year framework contract for the rental, delivery, installation, and dismantling of tents (hard walls) to support the reinforcement of security checkpoints during high-level political events involving Heads of State or Government organised by the General Secretariat of the Council (GSC). The main purpose of these external security checkpoints is to protect the GSC’s external perimeter, to outsource control points and any possible problems to outside the GSC buildings. Tents will primarily be installed in the vicinity of the GSC buildings in Brussels. However, installations may occasionally be required at other locations in Brussels, depending on the venue of the event.
Procedure identifier: 78f7c1ee-c9a4-4254-9193-eb96a7b163f6
Previous notice: 719918-2025
Internal identifier: CONSILIUM/2025/OP/0012
Type of procedure: Open
2.1.1.
Purpose
Main nature of the contract: Services
Main classification (cpv): 79952000 Event services
2.1.2.
Place of performance
Country: Belgium
Anywhere in the given country
Additional information: Please consult the procurement documents.
2.1.4.
General information
Legal basis:
Regulation (EU, Euratom) 2024/2509
5. Lot
5.1.
Lot: LOT-0001
Title: UCA 25/026 - Rental of tents
Description: The purpose of this procurement procedure is to establish a four-year framework contract for the rental, delivery, installation, and dismantling of tents (hard walls) to support the reinforcement of security checkpoints during high-level political events involving Heads of State or Government organised by the General Secretariat of the Council (GSC). The main purpose of these external security checkpoints is to protect the GSC’s external perimeter, to outsource control points and any possible problems to outside the GSC buildings. Tents will primarily be installed in the vicinity of the GSC buildings in Brussels. However, installations may occasionally be required at other locations in Brussels, depending on the venue of the event.
Internal identifier: CONSILIUM/2025/OP/0012
5.1.1.
Purpose
Main nature of the contract: Services
Main classification (cpv): 79952000 Event services
Additional classification (cpv): 79710000 Security services, 39522000 Tarpaulins, sails for boats, sailboards or land craft, awnings, sunblinds, tents and camping goods, 39522110 Tarpaulins, 44211100 Modular and portable buildings, 39522530 Tents
5.1.2.
Place of performance
Country: Belgium
Anywhere in the given country
Additional information: Please consult the procurement documents.
5.1.3.
Estimated duration
Duration: 48 Months
5.1.4.
Renewal
Maximum renewals: 2
Other information about renewals: The framework contract is concluded for an initial period of 24 (twenty-four) months, renewable 2 (two) time(s). Please consult the draft framework contract in the procurement documents.
5.1.6.
General information
Procurement Project fully or partially financed with EU Funds.
The procurement is covered by the Government Procurement Agreement (GPA): yes
5.1.10.
Award criteria
Criterion:
Type: Price
Description: Please consult the procurement documents.
Category of award weight criterion: Weight (percentage, exact)
Award criterion number: 100
5.1.15.
Techniques
Framework agreement:
Framework agreement, without reopening of competition
Information about the dynamic purchasing system:
No dynamic purchase system
5.1.16.
Further information, mediation and review
Review organisation: Court of Justice of the European Union
Organisation providing more information on the review procedures: The General Secretariat of the Council of the European Union
Organisation signing the contract: The General Secretariat of the Council of the European Union
6. Results
Maximum value of the framework agreements in this notice: 297 500,00 EUR
6.1.
Result lot identifier: LOT-0001
Winner selection status: At least one winner was chosen.
Framework agreement:
Maximum value of the framework agreement: 297 500,00 EUR
6.1.2.
Information about winners
Winner:
Official name: SA
Tender:
Tender identifier: 300152558
Identifier of lot or group of lots: LOT-0001
Contract information:
Identifier of the contract: 1600001533
Date on which the winner was chosen: 06/03/2026
Date of the conclusion of the contract: 31/03/2026
Organisation signing the contract: The General Secretariat of the Council of the European Union
6.1.4.
Statistical information
Received tenders or requests to participate:
Type of received submissions: Tenders
Number of tenders or requests to participate received: 1
Type of received submissions: Tenders submitted electronically
Number of tenders or requests to participate received: 1
Type of received submissions: Tenders from micro, small or medium tenderers
Number of tenders or requests to participate received: 1
Type of received submissions: Tenders from tenderers registered in other European Economic Area countries than the country of the buyer
Number of tenders or requests to participate received: 1
Type of received submissions: Tenders from tenders registered in countries outside of the European Economic Area
Number of tenders or requests to participate received: 0
8. Organisations
8.1.
ORG-0001
Official name: The General Secretariat of the Council of the European Union
Registration number: CONSIL
Department: GSC - Secretary-General of the Council of the European Union
Postal address: Rue de la Loi / Wetstraat, 175
Town: Brussels
Postcode: B-1048
Country subdivision (NUTS): Arr. de Bruxelles-Capitale/Arr. Brussel-Hoofdstad (BE100)
Country: Belgium
Telephone: +32 22818062
Roles of this organisation:
Buyer
Organisation providing more information on the review procedures
Organisation signing the contract
8.1.
ORG-0002
Official name: Court of Justice of the European Union
Registration number: CURIA
Postal address: Rue du Fort Niedergrünewald
Town: Luxembourg
Postcode: L-2925
Country subdivision (NUTS): Luxembourg (LU000)
Country: Luxembourg
Telephone: +352 4303-1
Roles of this organisation:
Review organisation
8.1.
ORG-0003
Official name: European Commission
Registration number: EUCOM
Postal address: Mondrian (CDMA), Rue du Champ de Mars 21
Town: Brussels
Postcode: B-1050
Country subdivision (NUTS): Arr. de Bruxelles-Capitale/Arr. Brussel-Hoofdstad (BE100)
Country: Belgium
Telephone: +32 2 299 11 11
Roles of this organisation:
TED eSender
8.1.
ORG-0004
Official name: SA
Size of the economic operator: Micro, small, or medium
Registration number: BE0895330685
Postal address: Elseroux
Town: Thimister
Postcode: 4890
Country subdivision (NUTS): Extra-Regio NUTS 3 (BEZZZ)
Country: Belgium
Telephone: +3287883366
Roles of this organisation:
Tenderer
Winner of these lots: LOT-0001
Notice identifier/version: 4848a4e0-206f-4996-ae65-3bc6157ddf29 - 01
Form type: Result
Notice type: Contract or concession award notice – standard regime
Notice subtype: 29
Notice dispatch date: 08/04/2026 16:48:28 (UTC+02:00) Eastern European Time, Central European Summer Time
Languages in which this notice is officially available: English
Notice publication number: 244656-2026
OJ S issue number: 70/2026
Publication date: 10/04/2026