329979-2023 - CompetitionBelgium-Brussels: Organisation in Belgium of the First Chips Joint Undertaking Symposium Event
OJ S 105/2023 02/06/2023
Contract notice
Services
Legal Basis:
Directive 2014/24/EU

Section I: Contracting authority

I.1.
Name and addresses
Official name: Key Digital Technologies Joint Undertaking (KDT JU)
Postal address: Avenue de la Toison d'Or 56-60
Town: Brussels
NUTS code: BE1 Région de Bruxelles-Capitale/Brussels Hoofdstedelijk Gewest
Postal code: 1060
Country: Belgium
Contact person: Administration Unit – Procurement
E-mail: contracts@kdt-ju.europa.eu
Internet address(es):
Main address: www.kdt-ju.europa.eu
I.3.
Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.kdt-ju.europa.eu/procurements
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address
I.4.
Type of the contracting authority
European institution/agency or international organisation
I.5.
Main activity
Other activity: Electronic components and systems

Section II: Object

II.1.
Scope of the procurement
II.1.1.
Title
Organisation in Belgium of the First Chips Joint Undertaking Symposium Event
Reference number: KDT - D/2023/100094
II.1.2.
Main CPV code
79952000 Event services
II.1.3.
Type of contract
Services
II.1.4.
Short description
The Key Digital Technologies Joint Undertaking is organising the first edition of the ‘Chips JU Symposium and launch event’ in Belgium on 22 and 23 November 2023 (one day and a half).
Both JU internal (i.e., industry associations AENEAS, EPoSS and Inside, European Commission, participating states) and external stakeholders will be invited.
II.1.5.
Estimated total value
Value excluding VAT: 225 000,00 EUR
II.1.6.
Information about lots
This contract is divided into lots: no
II.2.
Description
II.2.3.
Place of performance
NUTS code: BE Belgique / België
Main site or place of performance: The preferred location for the event is Brussels, but other locations (e.g., Gand, Bruges, Anvers, etc.) might also be considered.
II.2.4.
Description of the procurement
KDT JU is looking for an economic operator that will manage:
— venue identification and rental, logistics, catering services, branding and technical equipment for the Symposium plenary and exhibition (22/23 November) in Belgium;
— venue identification and rental, logistics, catering services, branding and technical equipment for a social event on 22 November.
II.2.5.
Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6.
Estimated value
Value excluding VAT: 225 000,00 EUR
II.2.7.
Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 9
This contract is subject to renewal: no
II.2.10.
Information about variants
Variants will be accepted: no
II.2.11.
Information about options
Options: yes
Description of options:
As an option, if the number of participants increases, the JU can also increase the budget with an additional maximum of EUR 75 000 (up to 650 people), subject to budget availability and confirmation on the final number of participants.
II.2.13.
Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14.
Additional information

Section III: Legal, economic, financial and technical information

III.1.
Conditions for participation
III.1.2.
Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3.
Technical and professional ability
Selection criteria as stated in the procurement documents

Section IV: Procedure

IV.1.
Description
IV.1.1.
Type of procedure
Open procedure
IV.1.3.
Information about a framework agreement or a dynamic purchasing system
IV.1.8.
Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: no
IV.2.
Administrative information
IV.2.2.
Time limit for receipt of tenders or requests to participate
Date: 19/07/2023 Local time: 23:59
IV.2.3.
Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4.
Languages in which tenders or requests to participate may be submitted
English
IV.2.6.
Minimum time frame during which the tenderer must maintain the tender
Duration in months: 9 (from the date stated for receipt of tender)
IV.2.7.
Conditions for opening of tenders
Date: 27/07/2023 Local time: 10:00
Place:
KDT JU premises (see postal address).

Section VI: Complementary information

VI.1.
Information about recurrence
This is a recurrent procurement: no
VI.3.
Additional information
VI.4.
Procedures for review
VI.4.1.
Review body
Official name: Court of Justice of the European Union
Town: Luxembourg
Country: Luxembourg
VI.5.
Date of dispatch of this notice
26/05/2023