1. Buyer
1.1.
Buyer
Official name: European External Action Service (EEAS)
Legal type of the buyer: EU institution, body or agency
Activity of the contracting authority: General public services
2. Procedure
2.1.
Procedure
Title: Cleaning Services for the Delegation of the European Union to Japan
Description: Provision of professional cleaning services, collection and disposal of waste services for the premises of the Delegation of the European Union to Japan
Procedure identifier: ac685f4e-4138-4197-a921-de6de017d4d1
Internal identifier: EEAS/DELJPNT/2026/RP/0008
Type of procedure: Restricted
The procedure is accelerated: no
2.1.1.
Purpose
Main nature of the contract: Services
Main classification (cpv): 90910000 Cleaning services
2.1.2.
Place of performance
Country: Japan
Anywhere in the given country
Additional information: Please consult the procurement documents.
2.1.3.
Value
Estimated value excluding VAT: 94 000 000,00 JPY
2.1.4.
General information
Additional information: The validity period of the tender, during which the tenderer must maintain the tender, is 9 (nine) months from the date stated for receipt of tenderIn case of unavailability or disruptions in the functioning of the electronic means of communication provided in Section 5.1.11 in the last 5 calendar days before the time limit for receipt indicated in Section 5.1.12, the contracting authority reserves the right to extend this time limit and publish the extension at the Internet address provided in Section 5.1.11, without a preceding publication of a corrigendum to this notice. Economic operators interested in this procurement are invited to subscribe to the call for tenders at the address in Section 5.1.11 in order to get notified when new information or documents are published.
Legal basis:
Regulation (EU, Euratom) 2024/2509
2.1.6.
Grounds for exclusion
Sources of grounds for exclusion: Procurement Document
5. Lot
5.1.
Lot: LOT-0001
Title: Cleaning Services for the Delegation of the European Union to Japan
Description: Provision of professional cleaning services, collection and disposal of waste services for the premises of the Delegation of the European Union to Japan
Internal identifier: EEAS/DELJPNT/2026/RP/0008
5.1.1.
Purpose
Main nature of the contract: Services
Main classification (cpv): 90910000 Cleaning services
5.1.2.
Place of performance
Country: Japan
Anywhere in the given country
Additional information: Please consult the procurement documents.
5.1.3.
Estimated duration
Duration: 48 Months
5.1.5.
Value
Estimated value excluding VAT: 94 000 000,00 JPY
5.1.6.
General information
Reserved participation:
Participation is not reserved.
Procurement Project fully or partially financed with EU Funds.
The procurement is covered by the Government Procurement Agreement (GPA): yes
5.1.9.
Selection criteria
Sources of selection criteria: Procurement Document
Information about the second stage of a two-stage procedure:
Minimum number of candidates to be invited for the second stage of the procedure: 1
Maximum number of candidates to be invited for the second stage of the procedure: 20
5.1.10.
Award criteria
Criterion:
Type: Quality
Description: Please consult the procurement documents.
Category of award weight criterion: Weight (percentage, exact)
Award criterion number: 60
Criterion:
Type: Price
Description: Please consult the procurement documents.
Category of award weight criterion: Weight (percentage, exact)
Award criterion number: 40
5.1.11.
Procurement documents
Ad hoc communication channel:
Name: Funding and Tenders Portal
5.1.12.
Terms of procurement
Terms of submission:
Electronic submission: Required
Languages in which tenders or requests to participate may be submitted: Bulgarian, Czech, Danish, German, Greek, English, Spanish, Estonian, Finnish, French, Irish, Croatian, Hungarian, Italian, Lithuanian, Latvian, Maltese, Dutch, Polish, Portuguese, Romanian, Slovak, Slovenian, Swedish
Electronic catalogue: Not allowed
Deadline for receipt of requests to participate: 01/07/2026 18:00:59 (UTC+09:00) Tokyo
Terms of contract:
The execution of the contract must be performed within the framework of sheltered employment programmes: No
Electronic invoicing: Allowed
Electronic ordering will be used: yes
Electronic payment will be used: yes
5.1.15.
Techniques
Framework agreement:
Framework agreement, without reopening of competition
Maximum number of participants: 1
Information about the dynamic purchasing system:
No dynamic purchase system
5.1.16.
Further information, mediation and review
Review organisation: Court of Justice of the European Union
Organisation providing more information on the review procedures: European External Action Service (EEAS)
8. Organisations
8.1.
ORG-0001
Official name: European External Action Service (EEAS)
Registration number: EEAS
Department: HR/VP - HR/VP Service,SG - Secretariat-General,POL - Deputy Secretary General for Political Affairs, Political Director,ASIAPAC.DEL - EU Delegations,DEL.JAPAN - Tokyo,POL.ASIAPAC - Asia and Pacific
Postal address: Europa House, 4-6-28 Minami-Azabu, Minato-ku
Town: Tokyo
Postcode: 106-0047
Country: Japan
Telephone: +32 2 584 11 11
Roles of this organisation:
Buyer
Organisation providing more information on the review procedures
8.1.
ORG-0002
Official name: Court of Justice of the European Union
Registration number: CURIA
Postal address: Rue du Fort Niedergrünewald
Town: Luxembourg
Postcode: L-2925
Country subdivision (NUTS): Luxembourg (LU000)
Country: Luxembourg
Telephone: +352 4303-1
Roles of this organisation:
Review organisation
8.1.
ORG-0003
Official name: European Commission
Registration number: EUCOM
Postal address: Mondrian (CDMA), Rue du Champ de Mars 21
Town: Brussels
Postcode: B-1050
Country subdivision (NUTS): Arr. de Bruxelles-Capitale/Arr. Brussel-Hoofdstad (BE100)
Country: Belgium
Telephone: +32 2 299 11 11
Roles of this organisation:
TED eSender
Notice identifier/version: 0b86df0e-f49f-4ec0-ae59-a2a9f1a5ac93 - 01
Form type: Competition
Notice type: Contract or concession notice – standard regime
Notice subtype: 16
Notice dispatch date: 28/05/2026 06:51:33 (UTC+02:00) Eastern European Time, Central European Summer Time
Languages in which this notice is officially available: English
Notice publication number: 367122-2026
OJ S issue number: 102/2026
Publication date: 29/05/2026