2026-06-17+02:0000:00:00+02:0016http://www.ugent.be/ORG-0001Universiteit GentSint-Pietersnieuwstraat 25Gent9000BE234BEL0248.015.142Barbara De PaepeBeleidsmedewerker+32 92643211barbara.depaepe@ugent.behttp://www.raadvst-consetat.be/ORG-0002Raad Van StateWetenschapsstraat 33Brussel1040BE100BEL0931814266+32 22349611info@raadvanstate.beORG-00033P - Aanbieder van diensten / Prestataire de servicesAntwerpen / Anvers2000BE211BELBE 0475.480.736+32 3 294 30 51info@3p.euORG-0004FPS Policy and SupportBrussels1000BE100BELBE 0671.516.647+32 2 740 80 00e.proc@publicprocurement.be00423137-2026117/20262026-06-19+02:002.3eforms-sdk-1.13ff08279b-5707-4933-85da-a0f5f4238ebe236b2ec2-6009-475a-be21-708c07eff3a82026-06-17+02:0000:00:00+02:00012026-06-19+02:0032014L0024cn-standardNLDbody-pleducationORG-0001ted-esenORG-0004serv-provORG-0003epo-procurement-documentopenfalsePPP01G-3481/6206/26OPE024Services for the implementation, licensing, hosting, support and maintenance of a CFMSServices for the implementation, licensing, hosting, support and maintenance of a CFMSsupplies601000.0048421000BE234BELBE234BELLOT-0001slc-stand-to-specA statement of the total turnover and, where applicable, the turnover of the business activity that is the subject of the contract, insofar as the relevant turnover figures are available; Minimumeisen: Submit a turnover statement for the last three available financial years with an annual turnover of at least € 280.000 excl. btw.. (depending on the date of incorporation or the date on which the entrepreneur commenced business activities). The evidence shall be provided by means of the approved annual accounts or official financial reports of the company. To be added via a clearly numbered attachment to the offer slc-abil-ref-servicesThe candidate must demonstrate proven experience in the implementation of similar SaaS-based Core Facility Management Systems or comparable research management platforms. These references must relate to operational implementations within universities, research institutions or similar organisations, and must demonstrate a comparable scale, i.e. at least 1,000 active actors or a similar scope. Minimumeisen: Submit a reference list with at least 3 references from the past 3 years, including explicit mention, for each reference, of the name of the contracting authority or client, the contact person (name and telephone number), the year of implementation, the contract value, and the number of actors and managed facilities. The contracting authority reserves the right to verify these references. slc-abil-qual-instCertificates issued by officially recognized institutes or quality control services, confirming the conformity of clearly identified products by means of references to technical specifications or standards. Minimumeisen: Given the strategic importance of the CFMS and the processing of sensitive research and user data, the candidate must demonstrate that it has a recognised and valid information security certification framework. To this end, the candidate must hold an ISO/IEC 27001 certification, a SOC 2 Type II report or an equivalent internationally recognised certification covering the organisation and the hosting and application management activities relevant to the performance of the contract.slc-stand-other* Het UEA, waarmee de ondernemer verklaart dat hij zich niet bevindt in een van de uitsluitingssituaties als bedoeld in de artikelen 67 tot 69 van de wet van 17 juni 2016. Artikel 70 van de wet van 17 juni 2016 betreffende de overheidsopdrachten is van toepassing. Voor de in artikel 67 van de wet bedoelde uitsluitingsgronden deelt de gegadigde of inschrijver op eigen initiatief mee of hij bij het begin van de procedure de in artikel 70, lid 1, bedoelde corrigerende maatregelen heeft genomen.not-allowedno-eu-fundsnot-requtrueBorgtocht (5 % van het geraamde bedrag van de opdracht (excl. btw), afgerond naar het hogere tiental)DOC 01non-restricted-documentENGhttps://cloud.3p.eu/Downloads/1/3481/1G/2026DOC 01non-restricted-documentNLDhttps://cloud.3p.eu/Downloads/1/3481/1G/2026nonefalseepo-noticenot-allowedrequirednofalsepoi-exa40costTotal Cost of Ownership (TCO)The score will be calculated using the rule of three: score = (lowest offer price/offer price) * weight of the criterion. This contract concerns the migration of the current core facilities to a CFMS. The price includes the total costs that the contracting authority will pay to the supplier during the 3-year term of the agreement, based on the Total Cost of Ownership (TCO), for both the migration of the current number of core facilities and a hypothetical number of future core facilities. Tenderers are requested to provide a total price for the implementation and licence costs of the described cores for a period of 3 years (see Appendix C: Inventory). The tenderer must provide an unambiguous breakdown of its cost price. The unit prices indicated (implementation costs, licence costs, maintenance costs, etc.) and any volume discounts proposed in this context shall apply to all instruments/cores/etc. that will be added during the term of the contract. The tenderer is requested to state total prices in the inventory. In addition, tenderers are requested to specify the submitted prices in a price breakdown, both at the level of implementation/migration of core facilities and at the level of licence costs. The implementation/migration cost must be accompanied by a planning schedule, including the number of man-hours and a breakdown of the individual components, such as labour costs, hardware, software licences, travel and accommodation expenses, interfacing with SAP, training for different user levels, documentation, online support and other costs. In addition to the price for the Cores/Devices currently in use, the tenderer is requested to quote prices for possible future cores that may be added. The tenderer is required to quote an implementation cost per core category, depending on the number of instruments, and a licence cost per core depending on the category. The implementation cost is a one-off cost. If this cost is included in the licence cost, this must be explicitly stated in the inventory. For the assessment of this criterion, the tenderer must attach the fully completed inventory to its tender. The estimated quantities for additional future cores included in the inventory are used solely for the objective price comparison of the tenders. These quantities do not entail any purchase obligation. poi-exa60qualityQualityORG-0001https://www.publicprocurement.beORG-000190Organisatie die informatie verstrekt over beroepsprocedures en bijhorende termijnen: Raad Van StateORG-0002ORG-0002ENGNLDfalsefalserequiredtrue2026-07-27+02:0012:00:00+02:002026-07-27+02:0012:00:00+02:00false1nonefa-wo-rc26OPE024_1Services for the implementation, licensing, hosting, support and maintenance of a CFMSServices for the implementation, licensing, hosting, support and maintenance of a CFMSsupplies601000.0048421000BE234BELUNKNOWN