1. Buyer
1.1.
Buyer
Official name: European Union Advisory Mission for Civilian Security Sector Reform Ukraine (EUAM Ukraine)
Legal type of the buyer: EU institution, body or agency
Activity of the contracting authority: Public order and safety
2. Procedure
2.1.
Procedure
Title: Supply of IT Equipment and Software for EUAM Ukraine FWC EUAM-26-07
Description: The subject of this framework contract is the supply delivery and other tasks specifically required by the contract of a wide range of IT equipment and software to support the operations of the European Union Advisory Mission (EUAM) in Ukraine. The procurement is divided into three (3) lots: Lot 1: Supply of IT Equipment and Standard Software — includes the supply of laptops, desktops, monitors, printers, peripherals, and essential productivity software. Lot 2: Supply of Specialized Software — focuses on the provision of specialized software licenses for data analysis, forensic investigations, and professional graphic or GIS applications. Lot 3: Supply of Specialized IT Equipment — covers advanced hardware solutions, including video conferencing systems, network infrastructure (switches, servers), and specialized devices such as trail cameras and professional action cameras.
Procedure identifier: 11585471-4b2f-43e1-aecd-20395be45f4e
Internal identifier: EUAM-26-07
Type of procedure: Open
The procedure is accelerated: no
2.1.1.
Purpose
Main nature of the contract: Supplies
Main classification (cpv): 30200000 Computer equipment and supplies
Additional classification (cpv): 48000000 Software package and information systems, 32420000 Network equipment, 32232000 Video-conferencing equipment
2.1.2.
Place of performance
Postal address: 4V, Volodymyrskyi Uzviz
Town: Kyiv
Postcode: 01001
Country: Ukraine
2.1.2.
Place of performance
Postal address: 4V, Volodymyrskyi Uzviz
Town: Kyiv
Postcode: 01001
Country: Ukraine
2.1.4.
General information
Additional information: THE PURPOSE OF THIS CHANGE NOTICE IS TO EXTEND THE DEADLINE FOR SUBMISSION OF TENDERS AND TO CHANGE THE DATE OF THE TENDER OPENING SESSION. PLEASE NOTE THAT A CORRIGENDUM TO THE TENDER DOSSIER HAS BEEN PUBLISHED ON THE WEBSITE OF THE CONTRACTING AUTHORITY, UPDATING SECTION 2. "TIMETABLE" OF THE INSTRUCTIONS TO TENDERERS, NOTABLY THE ABOVE DATES AND THE "LAST DATE ON WHICH CLARIFICATIONS ARE ISSUED BY THE CONTRACTING AUTHORITY".
Legal basis:
Directive 2014/24/EU
Regulation (EU, Euratom) 2018/1046 -
2.1.5.
Terms of procurement
Terms of submission:
Maximum number of lots for which one tenderer can submit tenders: 3
Terms of contract:
Maximum number of lots for which contracts can be awarded to one tenderer: 3
2.1.6.
Grounds for exclusion
Sources of grounds for exclusion: Notice
Agreements with other economic operators aimed at distorting competition:
Analogous situation like bankruptcy, insolvency or arrangement with creditors under national law: In accordance with the article 20.7 of Instructions to Tenders
5. Lot
5.1.
Lot: LOT-0001
Title: Supply of IT Equipment and Standard Software
Description: The supply of laptops, desktops, monitors, printers, peripherals, and essential productivity software
5.1.1.
Purpose
Main nature of the contract: Supplies
Main classification (cpv): 30200000 Computer equipment and supplies
Additional classification (cpv): 48000000 Software package and information systems
5.1.2.
Place of performance
Country: Ukraine
Anywhere in the given country
5.1.3.
Estimated duration
Start date: 26/10/2026
Duration end date: 26/10/2030
5.1.6.
General information
Reserved participation:
Participation is not reserved.
Procurement Project fully or partially financed with EU Funds.
The procurement is covered by the Government Procurement Agreement (GPA): no
5.1.9.
Selection criteria
Sources of selection criteria: Notice
Criterion: Average yearly turnover
Description of selection criterion: the average annual turnover of the tenderer over the period of 2023-2024-2025 must be equal or exceed: For Lot 1 – 3,000,000.00 EUR.
5.1.10.
Award criteria
Criterion:
Type: Price
Description: lowest price technically acceptable
5.1.11.
Procurement documents
5.1.12.
Terms of procurement
Terms of submission:
Electronic submission: Not allowed
Justification for why electronic submission is not possible: Buyer would need specialised office equipment
Description: Tenders must be submitted via e-mail to the following email address: The tender must include a technical offer and a financial offer, tenders@euam-ukraine.euwhich must be submitted via e-mail. The technical offer and the financial offer should be submitted in password-protected ZIP files (or equivalent compressing format). The password for the ZIP files of the technical and financial offer must be sent to the contracting authority after the final date and time of submission of the tenders. Functional mailboxes have in general a size limit of 30MB for a single message including its attachments. In case of large tender documents, the tenderer is permitted to submit them through file sharing platforms like Dropbox, SharePoint, or equivalent. However, the organisation and methodology/technical offer, the tender submission form including the declaration(s) and the financial offer must be submitted via e-mail, following the above mentioned instructions. Tenderers must ensure that their submitted tenders contain all the information and documents required by the contracting authority at the time of submission as set out in the procurement documents. The hand-signed original(s) Declaration on Honor on exclusion and selection criteria must only be sent to the contracting authority upon request.
Languages in which tenders or requests to participate may be submitted: English
Electronic catalogue: Required
Deadline for receipt of tenders: 13/07/2026 16:00:00 (UTC+03:00) Eastern European Summer Time, İstanbul, Mayotte
Duration during which the tender must remain valid: 90 Days
Information about public opening:
Opening date: 14/07/2026 11:00:00 (UTC+03:00) Eastern European Summer Time, İstanbul, Mayotte
Additional information: The date and venue of the tender opening session is on 14 July 2026 at 11:00 Kyiv time, online via Teams. Tenderers wishing to attend the opening session, are required to send a request by email to tenders@euam-ukraine.eu no later than two working days before the scheduled start of the opening session. A maximum of two representatives per tenderer may attend. The representatives will receive an invitation to attend the opening session by email. This invitation will include the instructions on how to attend the opening.
Terms of contract:
The execution of the contract must be performed within the framework of sheltered employment programmes: No
Electronic invoicing: Allowed
Electronic ordering will be used: yes
Electronic payment will be used: yes
5.1.15.
Techniques
Framework agreement:
Framework agreement, without reopening of competition
Information about the dynamic purchasing system:
No dynamic purchase system
5.1.16.
Further information, mediation and review
Review organisation: European Union Advisory Mission for Civilian Security Sector Reform Ukraine (EUAM Ukraine)
Organisation providing more information on the review procedures: European Union Advisory Mission for Civilian Security Sector Reform Ukraine (EUAM Ukraine)
5.1.
Lot: LOT-0002
Title: Supply of Specialized Software
Description: Provision of specialized software licenses for data analysis, forensic investigations, and professional graphic or GIS applications
Internal identifier: EUAM-26-07 FWC Lot 2
5.1.1.
Purpose
Main nature of the contract: Supplies
Main classification (cpv): 48000000 Software package and information systems
5.1.2.
Place of performance
Country: Ukraine
Anywhere in the given country
5.1.3.
Estimated duration
Start date: 26/10/2026
Duration end date: 26/10/2030
5.1.6.
General information
Reserved participation:
Participation is not reserved.
Procurement Project fully or partially financed with EU Funds.
The procurement is covered by the Government Procurement Agreement (GPA): no
5.1.9.
Selection criteria
Sources of selection criteria: Notice
Criterion: Average yearly turnover
Description of selection criterion: the average annual turnover of the tenderer over the period of 2023-2024-2025 must be equal or exceed: For Lot 2 – 500,000.00 EUR.
5.1.11.
Procurement documents
5.1.12.
Terms of procurement
Terms of submission:
Electronic submission: Not allowed
Justification for why electronic submission is not possible: Buyer would need specialised office equipment
Description: Tenders must be submitted via e-mail to the following email address: tenders@euam-ukraine.eu The tender must include a technical offer and a financial offer, which must be submitted via e-mail. The technical offer and the financial offer should be submitted in password-protected ZIP files (or equivalent compressing format). The password for the ZIP files of the technical and financial offer must be sent to the contracting authority after the final date and time of submission of the tenders. Functional mailboxes have in general a size limit of 30MB for a single message including its attachments. In case of large tender documents, the tenderer is permitted to submit them through file sharing platforms like Dropbox, SharePoint, or equivalent. However, the organisation and methodology/technical offer, the tender submission form including the declaration(s) and the financial offer must be submitted via e-mail, following the above mentioned instructions. Tenderers must ensure that their submitted tenders contain all the information and documents required by the contracting authority at the time of submission as set out in the procurement documents. The hand-signed original(s) Declaration on Honor on exclusion and selection criteria must only be sent to the contracting authority upon request.
Languages in which tenders or requests to participate may be submitted: English
Electronic catalogue: Required
Deadline for receipt of tenders: 13/07/2026 16:00:00 (UTC+03:00) Eastern European Summer Time, İstanbul, Mayotte
Duration during which the tender must remain valid: 90 Days
Information about public opening:
Opening date: 14/07/2026 11:00:00 (UTC+03:00) Eastern European Summer Time, İstanbul, Mayotte
Additional information: The date and venue of the tender opening session is on 14 July 2026 at 11:00 Kyiv time, online via Teams. Tenderers wishing to attend the opening session, are required to send a request by email to tenders@euam-ukraine.eu no later than two working days before the scheduled start of the opening session. A maximum of two representatives per tenderer may attend. The representatives will receive an invitation to attend the opening session by email. This invitation will include the instructions on how to attend the opening.
Terms of contract:
The execution of the contract must be performed within the framework of sheltered employment programmes: No
Electronic invoicing: Allowed
Electronic ordering will be used: yes
Electronic payment will be used: yes
5.1.15.
Techniques
Framework agreement:
Framework agreement, without reopening of competition
Information about the dynamic purchasing system:
No dynamic purchase system
5.1.16.
Further information, mediation and review
Review organisation: European Union Advisory Mission for Civilian Security Sector Reform Ukraine (EUAM Ukraine)
Organisation providing more information on the review procedures: European Union Advisory Mission for Civilian Security Sector Reform Ukraine (EUAM Ukraine)
5.1.
Lot: LOT-0003
Title: Supply of Specialized IT Equipment
Description: Advanced hardware solutions, including video conferencing systems, network infrastructure (switches, servers), and specialized devices such as trail cameras and professional action cameras
Internal identifier: EUAM-26-07 FWC Lot 3
5.1.1.
Purpose
Main nature of the contract: Supplies
Main classification (cpv): 32420000 Network equipment
Additional classification (cpv): 32232000 Video-conferencing equipment
5.1.2.
Place of performance
Country: Ukraine
Anywhere in the given country
5.1.3.
Estimated duration
Start date: 26/10/2026
Duration end date: 26/10/2030
5.1.6.
General information
Reserved participation:
Participation is not reserved.
Procurement Project fully or partially financed with EU Funds.
The procurement is covered by the Government Procurement Agreement (GPA): no
5.1.9.
Selection criteria
Sources of selection criteria: Notice
Criterion: Average yearly turnover
Description of selection criterion: The average annual turnover of the tenderer over the period of 2023-2024-2025 must be equal or exceed: • For Lot 3 – 500,000.00 EUR
5.1.11.
Procurement documents
5.1.12.
Terms of procurement
Terms of submission:
Electronic submission: Not allowed
Justification for why electronic submission is not possible: Buyer would need specialised office equipment
Description: Tenders must be submitted via e-mail to the following email address: tenders@euam-ukraine.eu The tender must include a technical offer and a financial offer, which must be submitted via e-mail. The technical offer and the financial offer should be submitted in password-protected ZIP files (or equivalent compressing format). The password for the ZIP files of the technical and financial offer must be sent to the contracting authority after the final date and time of submission of the tenders. Functional mailboxes have in general a size limit of 30MB for a single message including its attachments. In case of large tender documents, the tenderer is permitted to submit them through file sharing platforms like Dropbox, SharePoint, or equivalent. However, the organisation and methodology/technical offer, the tender submission form including the declaration(s) and the financial offer must be submitted via e-mail, following the above mentioned instructions. Tenderers must ensure that their submitted tenders contain all the information and documents required by the contracting authority at the time of submission as set out in the procurement documents. The hand-signed original(s) Declaration on Honor on exclusion and selection criteria must only be sent to the contracting authority upon request.
Languages in which tenders or requests to participate may be submitted: English
Electronic catalogue: Required
Deadline for receipt of tenders: 13/07/2026 16:00:00 (UTC+03:00) Eastern European Summer Time, İstanbul, Mayotte
Duration during which the tender must remain valid: 90 Days
Information about public opening:
Opening date: 14/07/2026 11:00:00 (UTC+03:00) Eastern European Summer Time, İstanbul, Mayotte
Additional information: The date and venue of the tender opening session is on 14 July 2026 at 11:00 Kyiv time, online via Teams. Tenderers wishing to attend the opening session, are required to send a request by email to tenders@euam-ukraine.eu no later than two working days before the scheduled start of the opening session. A maximum of two representatives per tenderer may attend. The representatives will receive an invitation to attend the opening session by email. This invitation will include the instructions on how to attend the opening.
Terms of contract:
The execution of the contract must be performed within the framework of sheltered employment programmes: No
Electronic invoicing: Allowed
Electronic ordering will be used: yes
Electronic payment will be used: yes
5.1.15.
Techniques
Framework agreement:
Framework agreement, without reopening of competition
Information about the dynamic purchasing system:
No dynamic purchase system
5.1.16.
Further information, mediation and review
Review organisation: European Union Advisory Mission for Civilian Security Sector Reform Ukraine (EUAM Ukraine)
Organisation providing more information on the review procedures: European Union Advisory Mission for Civilian Security Sector Reform Ukraine (EUAM Ukraine)
8. Organisations
8.1.
ORG-0001
Official name: European Union Advisory Mission for Civilian Security Sector Reform Ukraine (EUAM Ukraine)
Registration number: 100000546
Department: Procurement Section
Postal address: 4V, Volodymyrskyi Uzviz
Town: Kyiv
Postcode: 01001
Country: Ukraine
Contact point: Procurement Section
Telephone: 0038040500000
Roles of this organisation:
Buyer
Review organisation
Organisation providing more information on the review procedures
8.1.
ORG-0000
Official name: Publications Office of the European Union
Registration number: PUBL
Town: Luxembourg
Postcode: 2417
Country subdivision (NUTS): Luxembourg (LU000)
Country: Luxembourg
Telephone: +352 29291
Roles of this organisation:
TED eSender
10. Change
Notice identifier/version: 0823781b-e2ff-4811-b813-27f330b56fa9 - 01
Form type: Competition
Notice type: Contract or concession notice – standard regime
Notice subtype: 16
Notice dispatch date: 19/06/2026 15:18:35 (UTC+00:00) Western European Time, GMT
Languages in which this notice is officially available: English
Notice publication number: 429966-2026
OJ S issue number: 119/2026
Publication date: 24/06/2026