1. Buyer
1.1.
Buyer
Official name: European Medicines Agency, MED - European Medicines Agency
Legal type of the buyer: EU institution, body or agency
Activity of the contracting authority: General public services
2. Procedure
2.1.
Procedure
Title: Procurement procedure for legal advice, pre-litigation and litigation services in relation to EU Staff matters
Description: The Agency presently employs staff members as temporary agents and contract agents and considers that it may, on occasion, require legal services from a law firm in relation to its employment conditions, namely the Staff Regulations of officials and the Conditions of Employment of other servants of the European Union (“EU Staff Regulations”), the Protocol (No 7) on the Privileges and Immunities of the European Union , other provisions applicable to staff members but also on other matters which may arise in relation to employment conditions of staff (collectively referred to “EU staff matters”). Staff members have the right to lodge appeals and complaints against administrative decisions taken by the Agency under these Regulations. Staff members may also make appeals to the European Court of Justice or the Ombudsman. The Agency may also require legal services in relation to such appeals, complaints or disputes. In light of the foregoing, the Agency seeks to conclude multiple framework contracts (FWC) for the services of external lawyers who hold particular knowledge in EU staff matters, to predominantly cover the provision of: 1) legal advice in relation to the interpretation and implementation of the provisions of the Staff Regulations of Officials and Conditions of Employment of Other Servants of the European Union (“EU Staff Regulations”); the Protocol (No.7) on the Privileges and Immunities of the European Union; other provisions applicable to staff members; and other matters which may arise in relation to employment conditions of staff (“collectively referred to “EU staff matters”), and 2) pre-litigation and litigation services to represent the Agency before the EU Courts, as well as for the provision of legal advice in pre-litigation and litigation stage in relation to staff cases pursuant to “EU staff matters”. It is emphasised that (a) “pre-litigation services” shall be understood as cases where legal advice is given in the preparation of arbitration or conciliation or judicial proceedings, or where there is tangible indication and high probability that the matter to which the legal services relate will become the subject of arbitration or conciliation or judicial proceedings, and (b) this procurement procedure includes legal representation of the Agency before EU Courts (ECJ) as well as the provision of legal advice in pre-litigation and litigation stage in relation to staff cases. The Agency wishes to award up to a maximum of two suitably qualified and experienced law firms, in priority order, predominantly covering the provision of legal advice but also pre-litigation and litigation services in relation to EU staff matters for an initial period of one year, with three possible renewals, each of twelve months. In the context of this procedure, “Law firm” shall be understood as comprising practising lawyers as individuals and “pre-litigation cases/matters” shall be understood as cases where legal advice is given in the preparation of arbitration or conciliation or judicial proceedings, or where there is tangible indication and high probability that the matter to which the legal services relate will become the subject of arbitration or conciliation or judicial proceedings. The law firm would be required to participate in related meetings, usually by teleconference, and discussions as deemed necessary, assist with the preparation of documents for written procedures and oral hearings and ensure submission by e-curia or other appropriate means, represent the Agency at hearings, advise and draft replies to complaints and other correspondence as required.
Procedure identifier: 5f5a6b47-db5d-4649-bc0f-1dadb4e7da63
Internal identifier: EMA/2026/CPN/0011
Type of procedure: Negotiated with prior publication of a call for competition / competitive with negotiation
The procedure is accelerated: no
2.1.1.
Purpose
Main nature of the contract: Services
Main classification (cpv): 79110000 Legal advisory and representation services
2.1.2.
Place of performance
Anywhere in the European Economic Area
Additional information: Please consult the procurement documents.
2.1.3.
Value
Estimated value excluding VAT: 170 000,00 EUR
2.1.4.
General information
Additional information: In case of unavailability or disruptions in the functioning of the electronic means of communication provided in Section 5.1.11 in the last 5 calendar days before the time limit for receipt indicated in Section 5.1.12, the contracting authority reserves the right to extend this time limit and publish the extension at the Internet address provided in Section 5.1.11, without a preceding publication of a corrigendum to this notice. Economic operators interested in this procurement are invited to subscribe to the call for tenders at the address in Section 5.1.11 in order to get notified when new information or documents are published.
Legal basis:
Regulation (EU, Euratom) 2024/2509
2.1.6.
Grounds for exclusion
Sources of grounds for exclusion: Procurement Document
5. Lot
5.1.
Lot: LOT-0001
Title: Procurement procedure for legal advice, pre-litigation and litigation services in relation to EU Staff matters
Description: The Agency presently employs staff members as temporary agents and contract agents and considers that it may, on occasion, require legal services from a law firm in relation to its employment conditions, namely the Staff Regulations of officials and the Conditions of Employment of other servants of the European Union (“EU Staff Regulations”), the Protocol (No 7) on the Privileges and Immunities of the European Union , other provisions applicable to staff members but also on other matters which may arise in relation to employment conditions of staff (collectively referred to “EU staff matters”). Staff members have the right to lodge appeals and complaints against administrative decisions taken by the Agency under these Regulations. Staff members may also make appeals to the European Court of Justice or the Ombudsman. The Agency may also require legal services in relation to such appeals, complaints or disputes. In light of the foregoing, the Agency seeks to conclude multiple framework contracts (FWC) for the services of external lawyers who hold particular knowledge in EU staff matters, to predominantly cover the provision of: 1) legal advice in relation to the interpretation and implementation of the provisions of the Staff Regulations of Officials and Conditions of Employment of Other Servants of the European Union (“EU Staff Regulations”); the Protocol (No.7) on the Privileges and Immunities of the European Union; other provisions applicable to staff members; and other matters which may arise in relation to employment conditions of staff (“collectively referred to “EU staff matters”), and 2) pre-litigation and litigation services to represent the Agency before the EU Courts, as well as for the provision of legal advice in pre-litigation and litigation stage in relation to staff cases pursuant to “EU staff matters”. It is emphasised that (a) “pre-litigation services” shall be understood as cases where legal advice is given in the preparation of arbitration or conciliation or judicial proceedings, or where there is tangible indication and high probability that the matter to which the legal services relate will become the subject of arbitration or conciliation or judicial proceedings, and (b) this procurement procedure includes legal representation of the Agency before EU Courts (ECJ) as well as the provision of legal advice in pre-litigation and litigation stage in relation to staff cases. The Agency wishes to award up to a maximum of two suitably qualified and experienced law firms, in priority order, predominantly covering the provision of legal advice but also pre-litigation and litigation services in relation to EU staff matters for an initial period of one year, with three possible renewals, each of twelve months. In the context of this procedure, “Law firm” shall be understood as comprising practising lawyers as individuals and “pre-litigation cases/matters” shall be understood as cases where legal advice is given in the preparation of arbitration or conciliation or judicial proceedings, or where there is tangible indication and high probability that the matter to which the legal services relate will become the subject of arbitration or conciliation or judicial proceedings. The law firm would be required to participate in related meetings, usually by teleconference, and discussions as deemed necessary, assist with the preparation of documents for written procedures and oral hearings and ensure submission by e-curia or other appropriate means, represent the Agency at hearings, advise and draft replies to complaints and other correspondence as required.
Internal identifier: EMA/2026/CPN/0011
5.1.1.
Purpose
Main nature of the contract: Services
Main classification (cpv): 79110000 Legal advisory and representation services
5.1.2.
Place of performance
Anywhere in the European Economic Area
Additional information: Please consult the procurement documents.
5.1.3.
Estimated duration
Duration: 48 Months
5.1.4.
Renewal
Maximum renewals: 3
Other information about renewals: The framework contract is concluded for an initial period of 12 (twelve) months, renewable 3 (three) time(s). Please consult the draft framework contract in the procurement documents.
5.1.5.
Value
Estimated value excluding VAT: 170 000,00 EUR
5.1.6.
General information
Reserved participation:
Participation is not reserved.
Procurement Project fully or partially financed with EU Funds.
The procurement is covered by the Government Procurement Agreement (GPA): no
5.1.9.
Selection criteria
Sources of selection criteria: Procurement Document
Information about the second stage of a two-stage procedure:
Minimum number of candidates to be invited for the second stage of the procedure: 3
Maximum number of candidates to be invited for the second stage of the procedure: 5
The procedure will take place in successive stages. At each stage, some participants may be eliminated
The buyer reserves the right to award the contract on the basis of the initial tenders without any further negotiations
5.1.10.
Award criteria
Criterion:
Type: Quality
Description: Please consult the procurement documents.
Category of award weight criterion: Weight (percentage, exact)
Award criterion number: 70
Criterion:
Type: Price
Description: Please consult the procurement documents.
Category of award weight criterion: Weight (percentage, exact)
Award criterion number: 30
5.1.11.
Procurement documents
Ad hoc communication channel:
Name: Funding and Tenders Portal
5.1.12.
Terms of procurement
Terms of submission:
Electronic submission: Required
Languages in which tenders or requests to participate may be submitted: Bulgarian, Czech, Danish, German, Greek, English, Spanish, Estonian, Finnish, French, Irish, Croatian, Hungarian, Italian, Lithuanian, Latvian, Maltese, Dutch, Polish, Portuguese, Romanian, Slovak, Slovenian, Swedish
Electronic catalogue: Not allowed
Deadline for receipt of requests to participate: 31/07/2026 12:00:59 (UTC+02:00) Eastern European Time, Central European Summer Time
Terms of contract:
The execution of the contract must be performed within the framework of sheltered employment programmes: No
Electronic invoicing: Allowed
Electronic ordering will be used: yes
Electronic payment will be used: yes
5.1.15.
Techniques
Framework agreement:
Framework agreement, without reopening of competition
Maximum number of participants: 2
Information about the dynamic purchasing system:
No dynamic purchase system
5.1.16.
Further information, mediation and review
Review organisation: Court of Justice of the European Union
Organisation providing more information on the review procedures: European Medicines Agency, MED - European Medicines Agency
8. Organisations
8.1.
ORG-0001
Official name: European Medicines Agency, MED - European Medicines Agency
Registration number: EMEA
Postal address: Domenico Scarlattilaan 6
Town: Amsterdam
Postcode: NL-1083
Country subdivision (NUTS): Groot-Amsterdam (NL32B)
Country: Netherlands
Telephone: +44 20 7418 8400
Roles of this organisation:
Buyer
Organisation providing more information on the review procedures
8.1.
ORG-0002
Official name: Court of Justice of the European Union
Registration number: CURIA
Postal address: Rue du Fort Niedergrünewald
Town: Luxembourg
Postcode: L-2925
Country subdivision (NUTS): Luxembourg (LU000)
Country: Luxembourg
Telephone: +352 4303-1
Roles of this organisation:
Review organisation
8.1.
ORG-0003
Official name: European Commission
Registration number: EUCOM
Postal address: Mondrian (CDMA), Rue du Champ de Mars 21
Town: Brussels
Postcode: B-1050
Country subdivision (NUTS): Arr. de Bruxelles-Capitale/Arr. Brussel-Hoofdstad (BE100)
Country: Belgium
Telephone: +32 2 299 11 11
Roles of this organisation:
TED eSender
Notice identifier/version: 5be3c543-3474-425c-a0f7-10eebee9a191 - 01
Form type: Competition
Notice type: Contract or concession notice – standard regime
Notice subtype: 16
Notice dispatch date: 29/06/2026 16:55:58 (UTC+02:00) Eastern European Time, Central European Summer Time
Languages in which this notice is officially available: English
Notice publication number: 449655-2026
OJ S issue number: 124/2026
Publication date: 01/07/2026