1. Buyer
1.1.
Buyer
Official name: Museovirasto (The Finnish Heritage Agency)
Legal type of the buyer: Central government authority
Activity of the contracting authority: Recreation, culture and religion
2. Procedure
2.1.
Procedure
Title: Framework arrangement: boxes, envelopes and enclosures for long-term storage of photographic collections
Description: PROCUREMENT DESCRIPTION The subject -matter of this procurement is long-term storage boxes, envelopes and enclosures suitable for the needs of Museovirasto / The Finnish Heritage Agency (“Procurement unit”). PROCUREMENT SUB-AREAS The subject -matter of this procurement is divided into two separate sub-areas (sections): 1) Boxes for long-term storage of photographic material 2) Protective envelopes, enclosures and sheets for photographic materials The tenderer may provide its tender for both of the sub-areas or, alternatively, select only one of them. FRAMEWORK ARRANGEMENT A framework arrangement with two sub-areas shall be established as a result of this procurement. The selection criterion of the greatest economic advantageousness is the lowest price. On the basis of comparison, the Procurement unit selects three (3) best service providers for each of the two sub-areas of the framework arrangement, unless there are less than three (3) eligible tenderers or adequate tenders. The contract period is two (2) years and begins approximately 1.10.2026. In addition, the Procurement unit reserves the right to two (2) option periods of one (1) year each. The terms and conditions of the framework arrangement shall be followed in all relationships between the Procurement unit and the selected tenderer. Individual orders based on the framework arrangement can only be made during the validity period of the procurement contract. The tenderer must take into account that individual orders are made with a schedule decided by the Procurement unit. Therefore, the orders may not be evenly distributed over the contract period. Individual orders within the framework arrangement are placed in accordance with the ranking determined based on the scores of the tendering process. This means that the Procurement unit places orders primarily from the tenderer who has received the best scores in the competition in that sub-area. If the first-placed tenderer is unable to deliver the order in question, the Procurement unit places the order from the second-placed tenderer. If the tenderer ranked second is also unable to deliver the order in question, the Procurement unit places the order from the tenderer ranked third. Procurement unit may also select tenderer based on a simplified competitive tendering process when deems it necessary
Procedure identifier: 37da4953-8e6f-4252-afc9-4acaf3565b07
Internal identifier: 616506
Type of procedure: Open
The procedure is accelerated: no
Main features of the procedure: The Procurement unit shall use the lowest price as the sole criterion for determining the most economically advantageous tender, since the qualitative criteria set for both the tenderers and the products are such that they already guarantee a satisfactory level of quality. In the event of none of the tenders qualify under the requirements placed in the call for tender, or the conditions during the tendering process change so that the Procurement unit will be unable to make use of the results of the process, the Procurement unit may terminate the procurement procedure entirely or partially. Tenderers are not entitled to compensation for the submission of tenders or for otherwise participating in the tendering procedure. The tendering documents are available in Finnish and in English. In the event of any discrepancies between language versions, the English-language documents shall prevail. Tender documents with required appendices shall be submitted in English or Finnish. The opening of the submitted tenders will not be public. Tenderers shall submit their tenders as required in accordance with the call for tenders documents and its appendices and shall include all the information required to evaluate and compare the tenders and tenderers. The tenderer is requested to ensure that the documents and information have been provided in sufficient quantities to meet all of the comparison criteria and the Procurement unit is able to perform the comparison of tenders based on them. The tenderer is responsible for ensuring that the information used in the comparison of tenders is included in the tender submitted by the tenderer. The tenderer shall not submit its own general terms and conditions with tender documents. The Procurement unit has an obligation to reject tenders that contradicts the call for tenders and is incomparable. Individual orders within the framework arrangement are placed in accordance with the ranking determined based on the scores of the tendering process. This means that the Procurement unit places orders primarily for each sub-area from the tenderer who has received the best scores in the competition in that sub-area. If the first-placed tenderer is unable to deliver the order in question, the Procurement unit places the order from the second-placed tenderer. If the tenderer ranked second is also unable to deliver the order in question, the Procurement unit places the order from the tenderer ranked third. Procurement unit may also select tenderer based on a simplified competitive tendering process when deems it necessary.
2.1.1.
Purpose
Main nature of the contract: Supplies
Main classification (cpv): 22900000 Miscellaneous printed matter
Additional classification (cpv): 30197600 Processed paper and paperboard, 30199000 Paper stationery and other items
2.1.2.
Place of performance
Postal address: Kanervikkotie 4
Town: Vantaa
Postcode: 01380
Country subdivision (NUTS): Helsinki-Uusimaa (FI1B1)
Country: Finland
Additional information: The goods shall be delivered to the Procurement unit’s address in Kanervikkotie.
2.1.3.
Value
Estimated value excluding VAT: 150 000,00 EUR
Maximum value of the framework agreement: 150 000,00 EUR
2.1.4.
General information
Legal basis:
Directive 2014/24/EU
2.1.5.
Terms of procurement
Terms of submission:
Maximum number of lots for which one tenderer can submit tenders: 2
Terms of contract:
Maximum number of lots for which contracts can be awarded to one tenderer: 2
2.1.6.
Grounds for exclusion
Sources of grounds for exclusion: Procurement Document, European Single Procurement Document (ESPD)
5. Lot
5.1.
Lot: LOT-0001
Title: Boxes for long-term storage of photographic materials
Description: The procurement consists of museum quality boxes in different sizes. The Procurement units total annual procurement quantity is approximately 2500 boxes. However, procurement quantities specified in this call for tenders are non-binding estimates, and the procurement contract shall in no way constitute a purchase quantity obligation for the Procurement unit. The subject of procurement is described in detail in the APPENDIX 1 Boxes for long-term storage of photographic materials and APPENDIX 3 Dimension examples of boxes and protective envelopes, enclosures and sheets used in the Picture Collections.
Internal identifier: 1-0
5.1.1.
Purpose
Main nature of the contract: Supplies
Main classification (cpv): 22900000 Miscellaneous printed matter
Additional classification (cpv): 30197600 Processed paper and paperboard, 30199000 Paper stationery and other items
Options:
Description of the options: The Procurement unit reserves the right to place orders with the selected tenderer for other goods corresponding to the items described in the call for tenders.
5.1.2.
Place of performance
Postal address: Kanervikkotie 4
Town: Vantaa
Postcode: 01380
Country subdivision (NUTS): Helsinki-Uusimaa (FI1B1)
Country: Finland
Additional information: The goods shall be delivered to the Procurement unit’s address in Kanervikkotie.
5.1.3.
Estimated duration
Duration: 48 Months
5.1.4.
Renewal
Maximum renewals: 2
Other information about renewals: The Procurement unit reserves the right to two (2) option periods of one (1) year each. Usage of the option period shall be notified no later than three (3) months before termination of the contract period.
5.1.6.
General information
Reserved participation:
Participation is not reserved.
Procurement Project not financed with EU Funds.
The procurement is covered by the Government Procurement Agreement (GPA): yes
This procurement is also suitable for small and medium-sized enterprises (SMEs): yes
5.1.9.
Selection criteria
Sources of selection criteria: Procurement Document, European Single Procurement Document (ESPD)
5.1.10.
Award criteria
Criterion:
Type: Price
Name: Lowest price
Description: The tenderer with the lowest total price gets maximum points for the price. Other tenders points are determined in relation to the lowest tender according to the formula: lowest price / offered price * total points for the price.
Category of award fixed criterion: Fixed value (total)
Award criterion number: 123 456 789
5.1.11.
Procurement documents
Deadline for requesting additional information: 25/08/2026 12:00:00 (UTC+00:00) Western European Time, GMT
5.1.12.
Terms of procurement
Terms of submission:
Electronic submission: Required
Languages in which tenders or requests to participate may be submitted: English
Electronic catalogue: Not allowed
Tenderers may submit more than one tender: Not allowed
Deadline for receipt of tenders: 04/09/2026 09:00:00 (UTC+00:00) Western European Time, GMT
Duration during which the tender must remain valid: 3 Months
Information about public opening:
Opening date: 04/09/2026 09:05:00 (UTC+00:00) Western European Time, GMT
Terms of contract:
The execution of the contract must be performed within the framework of sheltered employment programmes: No
Electronic invoicing: Required
Electronic ordering will be used: no
Electronic payment will be used: yes
5.1.15.
Techniques
Framework agreement:
Framework agreement, partly without reopening and partly with reopening of competition
Maximum number of participants: 3
Information about the dynamic purchasing system:
No dynamic purchase system
5.1.16.
Further information, mediation and review
Review organisation: Markkinaoikeus
Information about review deadlines: There is a right to appeal a procurement decision to the Market Court. The appeal must be filed in writing within 14 days of the date on which the party concerned has received information about the procurement decision, including the appeal instructions. The date of receipt of the notification is not included in the appeal period. The party concerned may demand a procurement correction within 14 days of the date on which the party concerned has received information about the decision of the contracting authority or another decision made in the procurement procedure.
Organisation providing more information on the review procedures: Markkinaoikeus
5.1.
Lot: LOT-0002
Title: Protective envelopes, enclosures and sheets for long-term storage of photographic materials
Description: The procurement consists of Protective envelopes, enclosures and sheets for long-term storage of photographic materials The Procurement units total annual procurement quantity is approximately 60 000 envelopes and enclosures. However, procurement quantities specified in this call for tenders are non-binding estimates, and the procurement contract shall in no way constitute a purchase quantity obligation for the Procurement unit. The subject of procurement is described in detail in the call for tender’s appendices APPENDIX 2 Protective envelopes, enclosures and sheets for long-term storage of photographic materials and APPENDIX 3 Dimension examples of boxes and protective envelopes, enclosures and sheets used in the Picture Collections.
Internal identifier: 2-1
5.1.1.
Purpose
Main nature of the contract: Supplies
Main classification (cpv): 22900000 Miscellaneous printed matter
Additional classification (cpv): 30197600 Processed paper and paperboard, 30199000 Paper stationery and other items
Options:
Description of the options: The Procurement unit reserves the right to place orders with the selected tenderer for other goods corresponding to the items described in the call for tenders.
5.1.2.
Place of performance
Postal address: Kanervikkotie 4
Town: Vantaa
Postcode: 01380
Country subdivision (NUTS): Helsinki-Uusimaa (FI1B1)
Country: Finland
Additional information: The goods shall be delivered to the Procurement unit’s address in Kanervikkotie.
5.1.3.
Estimated duration
Duration: 48 Months
5.1.4.
Renewal
Maximum renewals: 2
Other information about renewals: The Procurement unit reserves the right to two (2) option periods of one (1) year each. Usage of the option period shall be notified no later than three (3) months before termination of the contract period
5.1.6.
General information
Reserved participation:
Participation is not reserved.
Procurement Project not financed with EU Funds.
The procurement is covered by the Government Procurement Agreement (GPA): yes
This procurement is also suitable for small and medium-sized enterprises (SMEs): yes
5.1.9.
Selection criteria
Sources of selection criteria: Procurement Document, European Single Procurement Document (ESPD)
5.1.10.
Award criteria
Criterion:
Type: Price
Name: Lowest price
Description: The tenderer with the lowest total price gets maximum points for the price. Other tenders points are determined in relation to the lowest tender according to the formula: lowest price / offered price * total points for the price.
Category of award fixed criterion: Fixed value (total)
Award criterion number: 123 456 789
5.1.11.
Procurement documents
Deadline for requesting additional information: 25/08/2026 12:00:00 (UTC+00:00) Western European Time, GMT
5.1.12.
Terms of procurement
Terms of submission:
Electronic submission: Required
Languages in which tenders or requests to participate may be submitted: English
Electronic catalogue: Not allowed
Tenderers may submit more than one tender: Not allowed
Deadline for receipt of tenders: 04/09/2026 09:00:00 (UTC+00:00) Western European Time, GMT
Duration during which the tender must remain valid: 3 Months
Information about public opening:
Opening date: 04/09/2026 09:05:00 (UTC+00:00) Western European Time, GMT
Terms of contract:
The execution of the contract must be performed within the framework of sheltered employment programmes: No
Electronic invoicing: Required
Electronic ordering will be used: no
Electronic payment will be used: yes
5.1.15.
Techniques
Framework agreement:
Framework agreement, partly without reopening and partly with reopening of competition
Maximum number of participants: 3
Information about the dynamic purchasing system:
No dynamic purchase system
5.1.16.
Further information, mediation and review
Review organisation: Markkinaoikeus
Information about review deadlines: There is a right to appeal a procurement decision to the Market Court. The appeal must be filed in writing within 14 days of the date on which the party concerned has received information about the procurement decision, including the appeal instructions. The date of receipt of the notification is not included in the appeal period. The party concerned may demand a procurement correction within 14 days of the date on which the party concerned has received information about the decision of the contracting authority or another decision made in the procurement procedure.
Organisation providing more information on the review procedures: Markkinaoikeus
8. Organisations
8.1.
ORG-0001
Official name: Museovirasto (The Finnish Heritage Agency)
Registration number: 0292559-2
Postal address: PL 913
Town: Helsinki
Postcode: 00101
Country subdivision (NUTS): Helsinki-Uusimaa (FI1B1)
Country: Finland
Contact point: The Picture Collections
Telephone: +358 295336382
Roles of this organisation:
Buyer
8.1.
ORG-0002
Official name: Markkinaoikeus
Registration number: 3006157-6
Postal address: Radanrakentajantie 5
Town: Helsinki
Postcode: 00520
Country subdivision (NUTS): Helsinki-Uusimaa (FI1B1)
Country: Finland
Telephone: +358 295643300
Roles of this organisation:
Review organisation
Organisation providing more information on the review procedures
8.1.
ORG-0003
Official name: Hansel Oy (Hilma)
Registration number: FI09880841
Postal address: Mannerheiminaukio 1a
Town: Helsinki
Postcode: 00100
Country subdivision (NUTS): Helsinki-Uusimaa (FI1B1)
Country: Finland
Contact point: eSender
Telephone: 029 55 636 30
Roles of this organisation:
TED eSender
Notice identifier/version: 1ab25fe6-b78d-4e3d-9ec5-3b881b10cc3d - 01
Form type: Competition
Notice type: Contract or concession notice – standard regime
Notice subtype: 16
Notice dispatch date: 03/07/2026 07:46:46 (UTC+00:00) Western European Time, GMT
Notice dispatch date (eSender): 03/07/2026 07:46:47 (UTC+00:00) Western European Time, GMT
Languages in which this notice is officially available: English
Notice publication number: 463352-2026
OJ S issue number: 127/2026
Publication date: 06/07/2026