See the notice on TED website
1. Buyer
1.1.
Buyer
Official name: Universiteit Gent
Legal type of the buyer: Body governed by public law
Activity of the contracting authority: Education
2. Procedure
2.1.
Procedure
Title: Services for the implementation, licensing, hosting, support and maintenance of a CFMS
Description: Services for the implementation, licensing, hosting, support and maintenance of a CFMS
Procedure identifier: 236b2ec2-6009-475a-be21-708c07eff3a8
Internal identifier: PPP01G-3481/6206/26OPE024
Type of procedure: Open
The procedure is accelerated: no
2.1.1.
Purpose
Main nature of the contract: Supplies
Main classification (cpv): 48421000 Facilities management software package
2.1.2.
Place of performance
Country subdivision (NUTS): Arr. Gent (BE234)
Country: Belgium
2.1.2.
Place of performance
Country subdivision (NUTS): Arr. Gent (BE234)
Country: Belgium
2.1.3.
Value
Maximum value of the framework agreement: 601 000,00 EUR
2.1.4.
General information
Legal basis:
Directive 2014/24/EU
2.1.6.
Grounds for exclusion
Sources of grounds for exclusion: Procurement Document
5. Lot
5.1.
Lot: LOT-0001
Title: Services for the implementation, licensing, hosting, support and maintenance of a CFMS
Description: Services for the implementation, licensing, hosting, support and maintenance of a CFMS
Internal identifier: 26OPE024_1
5.1.1.
Purpose
Main nature of the contract: Supplies
Main classification (cpv): 48421000 Facilities management software package
5.1.2.
Place of performance
Country subdivision (NUTS): Arr. Gent (BE234)
Country: Belgium
5.1.3.
Estimated duration
Other duration: Unknown
5.1.5.
Value
Maximum value of the framework agreement: 601 000,00 EUR
5.1.6.
General information
Reserved participation:
Participation is not reserved.
The names and professional qualifications of the staff assigned to perform the contract must be given: Not required
Procurement Project not financed with EU Funds.
The procurement is covered by the Government Procurement Agreement (GPA): yes
5.1.9.
Selection criteria
Sources of selection criteria: Notice
Criterion: Specific yearly turnover
Description of selection criterion: A statement of the total turnover and, where applicable, the turnover of the business activity that is the subject of the contract, insofar as the relevant turnover figures are available; Minimumeisen: Submit a turnover statement for the last three available financial years with an annual turnover of at least € 280.000 excl. btw.. (depending on the date of incorporation or the date on which the entrepreneur commenced business activities). The evidence shall be provided by means of the approved annual accounts or official financial reports of the company. To be added via a clearly numbered attachment to the offer
Criterion: References on specified services
Description of selection criterion: The candidate must demonstrate proven experience in the implementation of similar SaaS-based Core Facility Management Systems or comparable research management platforms. These references must relate to operational implementations within universities, research institutions or similar organisations, and must demonstrate a comparable scale, i.e. at least 1,000 active actors or a similar scope. Minimumeisen: Submit a reference list with at least 3 references from the past 3 years, including explicit mention, for each reference, of the name of the contracting authority or client, the contact person (name and telephone number), the year of implementation, the contract value, and the number of actors and managed facilities. The contracting authority reserves the right to verify these references.
Criterion: Certificates by quality control institutes
Description of selection criterion: Certificates issued by officially recognized institutes or quality control services, confirming the conformity of clearly identified products by means of references to technical specifications or standards. Minimumeisen: Given the strategic importance of the CFMS and the processing of sensitive research and user data, the candidate must demonstrate that it has a recognised and valid information security certification framework. To this end, the candidate must hold an ISO/IEC 27001 certification, a SOC 2 Type II report or an equivalent internationally recognised certification covering the organisation and the hosting and application management activities relevant to the performance of the contract.
Criterion: Other economic or financial requirements
Description of selection criterion: * Het UEA, waarmee de ondernemer verklaart dat hij zich niet bevindt in een van de uitsluitingssituaties als bedoeld in de artikelen 67 tot 69 van de wet van 17 juni 2016. Artikel 70 van de wet van 17 juni 2016 betreffende de overheidsopdrachten is van toepassing. Voor de in artikel 67 van de wet bedoelde uitsluitingsgronden deelt de gegadigde of inschrijver op eigen initiatief mee of hij bij het begin van de procedure de in artikel 70, lid 1, bedoelde corrigerende maatregelen heeft genomen.
5.1.10.
Award criteria
Criterion:
Type: Cost
Description: Total Cost of Ownership (TCO)
Category of award weight criterion: Weight (points, exact)
Award criterion number: 40
Criterion:
Type: Quality
Description: Quality
Category of award weight criterion: Weight (points, exact)
Award criterion number: 60
5.1.11.
Procurement documents
5.1.12.
Terms of procurement
Terms of submission:
Electronic submission: Required
Languages in which tenders or requests to participate may be submitted: English, Dutch
Electronic catalogue: Not allowed
Variants: Not allowed
Description of the financial guarantee: Borgtocht (5 % van het geraamde bedrag van de opdracht (excl. btw), afgerond naar het hogere tiental)
Deadline for receipt of tenders: 10/08/2026 12:00:00 (UTC+02:00) Eastern European Time, Central European Summer Time
Duration during which the tender must remain valid: 90 Days
Information about public opening:
Opening date: 10/08/2026 12:00:00 (UTC+02:00) Eastern European Time, Central European Summer Time
Terms of contract:
The execution of the contract must be performed within the framework of sheltered employment programmes: No
Electronic invoicing: Required
Electronic ordering will be used: no
Electronic payment will be used: no
5.1.15.
Techniques
Framework agreement:
Framework agreement, without reopening of competition
Maximum number of participants: 1
Information about the dynamic purchasing system:
No dynamic purchase system
5.1.16.
Further information, mediation and review
Review organisation: Raad Van State
Information about review deadlines: Organisatie die informatie verstrekt over beroepsprocedures en bijhorende termijnen: Raad Van State
Organisation providing additional information about the procurement procedure: Universiteit Gent
Organisation providing more information on the review procedures: Raad Van State
Organisation receiving requests to participate: Universiteit Gent
8. Organisations
8.1.
ORG-0001
Official name: Universiteit Gent
Registration number: 0248.015.142
Postal address: Sint-Pietersnieuwstraat 25
Town: Gent
Postcode: 9000
Country subdivision (NUTS): Arr. Gent (BE234)
Country: Belgium
Contact point: Barbara De Paepe
Telephone: +32 92643211
Roles of this organisation:
Buyer
Organisation providing additional information about the procurement procedure
Organisation receiving requests to participate
8.1.
ORG-0002
Official name: Raad Van State
Registration number: 0931814266
Postal address: Wetenschapsstraat 33
Town: Brussel
Postcode: 1040
Country subdivision (NUTS): Arr. de Bruxelles-Capitale/Arr. Brussel-Hoofdstad (BE100)
Country: Belgium
Telephone: +32 22349611
Roles of this organisation:
Review organisation
Organisation providing more information on the review procedures
8.1.
ORG-0003
Official name: 3P - Aanbieder van diensten / Prestataire de services
Registration number: BE 0475.480.736
Town: Antwerpen / Anvers
Postcode: 2000
Country subdivision (NUTS): Arr. Antwerpen (BE211)
Country: Belgium
Telephone: +32 3 294 30 51
Roles of this organisation:
Procurement service provider
8.1.
ORG-0004
Official name: FPS Policy and Support
Registration number: BE 0671.516.647
Town: Brussels
Postcode: 1000
Country subdivision (NUTS): Arr. de Bruxelles-Capitale/Arr. Brussel-Hoofdstad (BE100)
Country: Belgium
Telephone: +32 2 740 80 00
Roles of this organisation:
TED eSender
10. Change
Version of the previous notice to be changed: 19a0a88f-a90b-4ac2-abcf-3524b53b766f-01
Main reason for change: Information updated
10.1.
Change
Section identifier: PROCEDURE
Section identifier: LOT-0001
Notice information
Notice identifier/version: 55146e28-4b71-45f9-bd52-c3ce13262d57 - 01
Form type: Competition
Notice type: Contract or concession notice – standard regime
Notice subtype: 16
Notice dispatch date: 13/07/2026 00:00:00 (UTC+02:00) Eastern European Time, Central European Summer Time
Notice dispatch date (eSender): 13/07/2026 00:00:00 (UTC+02:00) Eastern European Time, Central European Summer Time
Languages in which this notice is officially available: Dutch
Notice publication number: 483987-2026
OJ S issue number: 133/2026
Publication date: 14/07/2026