1. Buyer
1.1.
Buyer
Official name: European Stability Mechanism (ESM)
Legal type of the buyer: International organisation
Activity of the contracting authority: Economic affairs
2. Procedure
2.1.
Procedure
Title: Provision of Travel Management Services
Description: The ESM intends to establish a 5-year Contract for the provision of travel management services with a single Travel Service Provider (“Travel Service Provider”) to support the travel service needs of the ESM. The ESM is seeking the Travel Service Provider to provide high quality travel services at the competitive rates which will depend on the travel demand and will be based on the transaction-fee model or management fee commercial model. The Service Provider is also expected to supply the Online Booking Tool option which can be implemented according to the ESM’s needs.
Procedure identifier: f95ab51a-c0fd-45fb-aabf-3223a9c43974
Internal identifier: PRC0003600
Type of procedure: Negotiated with prior publication of a call for competition / competitive with negotiation
The procedure is accelerated: no
2.1.1.
Purpose
Main nature of the contract: Services
Main classification (cpv): 63516000 Travel management services
Additional classification (cpv): 63515000 Travel services
2.1.2.
Place of performance
Postal address: 6a Circuit de La Foire Internationale
Town: Luxembourg
Postcode: 1347
Country subdivision (NUTS): Luxembourg (LU000)
Country: Luxembourg
2.1.4.
General information
Legal basis:
Other
Neither Directive 2014/24/EU of the European Parliament and of the Council of 26 February 2014 nor Regulation (EU, Euratom) 2018/1046 of the European Parliament and of the Council of 18 July 2018 (as amended) apply to the ESM. The ESM procures supplies, services, and works on its own behalf and for its own account pursuant to the ESM procurement policy as published on the ESM website.
2.1.6.
Grounds for exclusion
Sources of grounds for exclusion: Procurement Document
5. Lot
5.1.
Lot: LOT-0003
Title: Provision of Travel Management Services
Description: The ESM intends to establish a 5-year Contract for the provision of travel management services with a single Travel Service Provider (“Travel Service Provider”) to support the travel service needs of the ESM. The ESM is seeking the Travel Service Provider to provide high quality travel services at the competitive rates which will depend on the travel demand and will be based on the transaction-fee model or management fee commercial model. The Service Provider is also expected to supply the Online Booking Tool option which can be implemented according to the ESM’s needs.
Internal identifier: PRC0003600
5.1.1.
Purpose
Main nature of the contract: Services
Main classification (cpv): 63516000 Travel management services
Additional classification (cpv): 63510000 Travel agency and similar services
5.1.2.
Place of performance
Postal address: 6a Circuit de La Foire Internationale
Town: Luxembourg
Postcode: 1347
Country subdivision (NUTS): Luxembourg (LU000)
Country: Luxembourg
5.1.3.
Estimated duration
Duration: 48 Months
5.1.6.
General information
Reserved participation:
Participation is not reserved.
Procurement Project not financed with EU Funds.
The procurement is covered by the Government Procurement Agreement (GPA): no
This procurement is also suitable for small and medium-sized enterprises (SMEs): yes
5.1.9.
Selection criteria
Sources of selection criteria: Procurement Document
Information about the second stage of a two-stage procedure:
Minimum number of candidates to be invited for the second stage of the procedure: 3
5.1.10.
Award criteria
Criterion:
Type: Quality
Description: as stated in the procurement documents
Criterion:
Type: Price
Description: as stated in the procurement documents
5.1.11.
Procurement documents
Languages in which the procurement documents are officially available: English
Languages in which the procurement documents (or their parts) are unofficially available: English
Deadline for requesting additional information: 29/07/2026 11:00:00 (UTC+02:00) Eastern European Time, Central European Summer Time
5.1.12.
Terms of procurement
Terms of submission:
Electronic submission: Required
Languages in which tenders or requests to participate may be submitted: English
Electronic catalogue: Not allowed
Variants: Not allowed
Deadline for receipt of requests to participate: 07/08/2026 11:00:00 (UTC+02:00) Eastern European Time, Central European Summer Time
Terms of contract:
The execution of the contract must be performed within the framework of sheltered employment programmes: No
Electronic invoicing: Required
Electronic ordering will be used: yes
Electronic payment will be used: yes
5.1.15.
Techniques
Framework agreement:
Framework agreement, without reopening of competition
Information about the dynamic purchasing system:
No dynamic purchase system
5.1.16.
Further information, mediation and review
Review organisation: European Stability Mechanism (ESM)
Organisation providing more information on the review procedures: European Stability Mechanism (ESM)
Organisation receiving requests to participate: European Stability Mechanism (ESM)
Organisation processing tenders: European Stability Mechanism (ESM)
8. Organisations
8.1.
ORG-0001
Official name: European Stability Mechanism (ESM)
Registration number: ESM
Postal address: 6a Circuit de la Foire Internationale
Town: Luxembourg
Postcode: 1347
Country subdivision (NUTS): Luxembourg (LU000)
Country: Luxembourg
Contact point: Ms Kallirroi Kapetanaki
Telephone: +352 2609620
Roles of this organisation:
Buyer
TED eSender
Organisation receiving requests to participate
Organisation processing tenders
Review organisation
Organisation providing more information on the review procedures
8.1.
ORG-0000
Official name: Publications Office of the European Union
Registration number: PUBL
Town: Luxembourg
Postcode: 2417
Country subdivision (NUTS): Luxembourg (LU000)
Country: Luxembourg
Telephone: +352 29291
Roles of this organisation:
TED eSender
10. Change
Notice identifier/version: d4b6cf08-e9a2-4cf2-ac85-0f1836ad3a26 - 01
Form type: Competition
Notice type: Contract or concession notice – standard regime
Notice subtype: 16
Notice dispatch date: 16/07/2026 14:41:04 (UTC+00:00) Western European Time, GMT
Languages in which this notice is officially available: English
Notice publication number: 497884-2026
OJ S issue number: 137/2026
Publication date: 20/07/2026