358995 RES-0001 selec-w TEN-0001 tenders 1 CON-0001 LOT-0001 TEN-0001 358995 no TPA-0001 LOT-0001 Access Workspace Ireland Limited (“Access”) Tender CON-0001 2025-07-22+01:00 ORG-0001 Access Workspace Ireland Limited (“Access”) Contract TEN-0001 TEN-0001 TPA-0001 Access Workspace Ireland Limited (“Access”) ORG-0004 29 ORG-0001 Houses of the Oireachtas Service Leinster House, Kildare Street, Dublin 2 Dublin D02 XR20 IE061 IRL 0000 +35316183636 procurement@oireachtas.ie ORG-0002 The High Court of Ireland Four Courts, Inns Quay, Dublin 7 The High Court of Ireland Dublin D07 WDX8 IE061 IRL The High Court of Ireland +353 1 8886000 HighCourtCentralOffice@courts.ie ORG-0003 European Dynamics S.A. European Dynamics S.A. Athens 15125 EL301 GRC 002024901000 +30 2108094500 eproc-esender@eurodyn.com false large ORG-0004 Access Workspace Ireland Limited (‘Access’) Cork T12 K06Y IE053 IRL 91755 00503600-2025146/20252025-08-01+02:00 2.3 eforms-sdk-1.13 f6e26ad6-fc7a-4dbb-9041-a301832bd4a3 b790123c-71bc-45d2-a431-83a0e4f9b56c 2025-07-31+01:00 09:33:52+01:00 01 32014L0024 can-standard ENG www.oireachtas.ie cga gen-pub ORG-0001 ted-esen ORG-0003 neg-wo-call technical In the Contracting Authority’s published Voluntary Ex Ante Transparency Notice (VEAT) on 7 July 2025 (OJEU reference number 439866-2025) it stated: The Houses of the Oireachtas Service (the ‘Service’) is giving notice of its intention to invoke Article 32(2)(b)(ii) of Directive 2014/24/EU as implemented in Irish law by Regulation 32(2)(b)(ii) of the European Union (Award of Public Authority Contracts) Regulations 2016, Statutory Instrument No. 284 of 2016, in respect of the proposed award of a contract to Access Workspace Ireland Limited (‘Access’), a company incorporated under the law of Ireland bearing company registration no. 91755, and having its registered address at 3rd Floor, Building 2000, Citygate, Mahon, County Cork, T12 K06Y, Ireland, for the provision of payroll software services to the Service. The Service performs among other statutory duties the payment of salaries to Members of the Houses of the Irish National Parliament and their staff as well as the payment of salaries to the Service’s own staff and the payment of statutory pensions to former Members and former staff. The payroll software the supply of which is the subject of this Notice can only be provided by one economic operator, Access, because competition is absent for the technical reasons set out herein. Transition to an alternative system lacking the existing technical interoperability and bespoke functionalities of the Access payroll software would introduce an unacceptable level of risk to the Service’s core payroll processing, and, in particular, potential for significant delays in salary payments, erroneous calculations, and a complete disruption of critical reporting functions essential for pension administration and financial oversight. The pension arrangements are governed by Irish legislation and impose specific irreducible duties on the Service. The Service performs these duties by means of a bespoke reporting software system provided by a third¬party provider, which system maintains a direct link to the payroll databases provided by Access. This highly customised system is absolutely essential for payroll reporting and generating the complex pension calculations mandated by the statutory pensions scheme. This specific interoperability requirement with the third-party system and its bespoke pension calculation logic mean that, as contemplated by Recital 50 to Directive 2014/24/EU, substituting a new payroll system – and potentially a different reporting tool – for this intricate, complex calculation, would in essence be technically impossible. Any disruption or error in this process would severely prejudice pension administration, potentially leading to significant financial and reputational repercussions. Moreover, the Service has also recently installed a new financial management system with which the Access payroll software has been successfully integrated. Requiring this financial management system to be decoupled would carry significant risks of data integrity errors, as well as requiring wholly disproportionate substitute customisation, and concomitant commitment of time and resources for rigorous testing and phased implementation across all affected departments. 2025/1011 Stand Alone Contract Award Notice for the Provision of Payroll Software Services to the Houses of the Oireachtas Service A Voluntary Ex Ante Transparency Notice (VEAT) was published on 7 July 2025 (OJEU reference number 439866-2025) which gave notice in respect of the proposed award of a contract to a designated supplier for the provision of payroll software services to the Houses of the Oireachtas Service. This notice detailed the Houses of the Oireachtas Service (the ‘Service’) intention to invoke Article 32(2)(b)(ii) of Directive 2014/24/EU as implemented in Irish law by Regulation 32(2)(b)(ii) of the European Union (Award of Public Authority Contracts) Regulations 2016, Statutory Instrument No. 284 of 2016, in respect of the proposed award of a contract to Access Workspace Ireland Limited (‘Access’), a company incorporated under the law of Ireland bearing company registration no. 91755, and having its registered address at 3rd Floor, Building 2000, Citygate, Mahon, County Cork, T12 K06Y, Ireland, for the provision of payroll software services to the Service. The Service performs among other statutory duties the payment of salaries to Members of the Houses of the Irish National Parliament and their staff as well as the payment of salaries to the Service’s own staff and the payment of statutory pensions to former Members and former staff. services 358995 79211110 79200000 IE061 IRL LOT-0001 false no-eu-funds fix-tot 1 ord-imp 1 price The Houses of the Oireachtas Service, a statutory parliamentary support service under Irish law that supports the work of the Houses of the Oireachtas (Irish National Parliament), invoked Article 32(2)(b)(ii) of Directive 2014/24/EU, that is to say: ‘The negotiated procedure without prior publication may be used for public works contracts, public supply contracts and public service contracts in any of the following cases...where the works, supplies or services can be supplied only by a particular economic operator for any of the following reasons...competition is absent for technical reasons....’ as elaborated on by Recital 50 to that Directive, and effect to which is given in Irish law by Regulation 32(2)(b)(ii) of the European Union (Award of Public Authority Contracts) Regulations 2016, Statutory Instrument No. 284 of 2016, in awarding this contract without a competitive tender process. ORG-0002 ORG-0002 false false none none 1 Stand Alone Contract Award Notice for the Provision of Payroll Software Services to the Houses of the Oireachtas Service A Voluntary Ex Ante Transparency Notice (VEAT) was published on 7 July 2025 (OJEU reference number 439866-2025) which gave notice in respect of the proposed award of a contract to a designated supplier for the provision of payroll software services to the Houses of the Oireachtas Service. This notice detailed the Houses of the Oireachtas Service (the ‘Service’) intention to invoke Article 32(2)(b)(ii) of Directive 2014/24/EU as implemented in Irish law by Regulation 32(2)(b)(ii) of the European Union (Award of Public Authority Contracts) Regulations 2016, Statutory Instrument No. 284 of 2016, in respect of the proposed award of a contract to Access Workspace Ireland Limited (‘Access’), a company incorporated under the law of Ireland bearing company registration no. 91755, and having its registered address at 3rd Floor, Building 2000, Citygate, Mahon, County Cork, T12 K06Y, Ireland, for the provision of payroll software services to the Service. The Service performs among other statutory duties the payment of salaries to Members of the Houses of the Irish National Parliament and their staff as well as the payment of salaries to the Service’s own staff and the payment of statutory pensions to former Members and former staff. services none 358995 79211110 79200000 IE061 IRL 2025-07-30+01:00