See the notice on TED website
1. Buyer
1.1.
Buyer
Official name: Ministerie van Buitenlandse Zaken
Legal type of the buyer: Central government authority
Activity of the contracting authority: General public services
2. Procedure
2.1.
Procedure
Title: Payroll (Management) Services Worldwide
Description: The purpose of the Tendering Process is to conclude a Contract with Contractors for payroll management services, for seven different Lots with a maximum of one Contractor per Lot. The aggregate value has been estimated based in part on figures from previous years and expected future demand (excluding indexations). The estimated total value for all Lots combined is € 21.110.000 excluding VAT and excluding indexations over 10 years. Lot 1 / Region Western Hemisphere / Estimated value (10 years) € 4.200.000 ex VAT. Lot 2 / Region Western Europe / Estimated value (10 years) € 3.800.000 ex VAT. Lot 3 / Region Asia and Oceania / Estimated value (10 years) € 4.200.000 ex VAT. Lot 4 / Region Middle East / Estimated value (10 years) € 4.900.000 ex VAT. Lot 5 / Region Eastern Europe / Estimated value (10 years) € 2.800.000 ex VAT. Lot 6 / Region Africa / Estimated value (10 years) € 960.000 ex VAT. Lot 7 / Region Belgium / Estimated value (10 years) € 250.000 ex VAT. Due to for example political, budgetary, administrative or organisational developments within the Contracting Authority, the Contract or its size may change. Please note: The information on the size of the Contract is an indication only. You cannot derive any rights from this information. Please see the Descriptive document for a further, extensive description.
Procedure identifier: 729f05af-0551-4d78-8977-304e05ea8e22
Internal identifier: 201865003.001.138
Type of procedure: Open
The procedure is accelerated: no
Main features of the procedure: Any interested Economic Operator may submit a tender for this Procurement Procedure We have opted for an open procedure. This gives all potential Tenderers sufficient time and opportunity to submit a high-quality Tender and ensures that the entire market has the opportunity to tender. This choice is based primarily on the following: * size of the contract; * transaction costs for the Contracting Authority and the Tenderers; * number of potential Tenderers; * desired end result; * complexity of the Contract; * type of Contract and nature of the market. Please see the Descriptive document for a further, extensive description.
2.1.1.
Purpose
Main nature of the contract: Services
Main classification (cpv): 79211110 Payroll management services
2.1.2.
Place of performance
Country: Netherlands
Anywhere in the given country
Additional information: Attention! Place of performance is worldwide, in different countries.
2.1.3.
Value
Estimated value excluding VAT: 21 110 000,00 EUR
2.1.4.
General information
Additional information: Attention! A Tenderer can be awarded a maximum of four Lots, unless this results in one or more Lots remaining without any valid Tender. Please see section 5.4 of the Descriptive document.
Legal basis:
Directive 2014/24/EU
2.1.5.
Terms of procurement
Terms of submission:
Maximum number of lots for which one tenderer can submit tenders: 7
Terms of contract:
Maximum number of lots for which contracts can be awarded to one tenderer: 7
2.1.6.
Grounds for exclusion
Sources of grounds for exclusion: European Single Procurement Document (ESPD)
5. Lot
5.1.
Lot: LOT-0001
Title: Western Hemisphere
Description: The scope of the Tender encompasses at this point in time 116 countries divided in seven Lots (see the Quotation form Annex 2 for overview of countries per Lot). The number of countries within a Lot might be subject to change due to political decisions by the Minister of Foreign Affairs to close or open missions. In total, payroll management services must be provided for approximately 2.300 employees, 750 former employees and 29 domestic staff. Please see the Descriptive document for a further, extensive description. Western Hemisphere - € 4.200.000 ex VAT Due to for example political, budgetary, administrative or organisational developments within the Contracting Authority, the Contract or its size may change. Please note: The information on the size of the Contract is an indication only. You cannot derive any rights from this information. Please see the Descriptive document for a further, extensive description.
Internal identifier: 1
5.1.1.
Purpose
Main nature of the contract: Services
Main classification (cpv): 79211110 Payroll management services
Options:
Description of the options: The review procedure as described in article 8 of the Contract applies to the possible reviews described below. We expect to implement reviews in close consultation with the Contractor. This entails: - Addition of new missions and/or countries - Removal of missions and/or countries - Additional related services - Improvement proposals Please see the Descriptive document for a further, extensive description of the options.
5.1.2.
Place of performance
Country: Netherlands
Anywhere in the given country
Additional information: Attention! Place of performance is worldwide, in different countries.
5.1.3.
Estimated duration
Start date: 01/01/2027
Duration end date: 31/12/2030
5.1.4.
Renewal
Maximum renewals: 5
Other information about renewals: We may then extend the Contract unilaterally under identical conditions once with 3 years, and subsequently 4 times with 12 months, to a total of maximum 10 years, ending on December 31st 2036.
5.1.5.
Value
Estimated value excluding VAT: 4 200 000,00 EUR
5.1.6.
General information
Reserved participation:
Participation is not reserved.
The names and professional qualifications of the staff assigned to perform the contract must be given: Not required
Procurement Project not financed with EU Funds.
The procurement is covered by the Government Procurement Agreement (GPA): yes
5.1.7.
Strategic procurement
Aim of strategic procurement: No strategic procurement
5.1.9.
Selection criteria
Sources of selection criteria: European Single Procurement Document (ESPD)
5.1.10.
Award criteria
Criterion:
Type: Quality
Name: Quality
Description: Q1 - Service - 350 points Q2 - Communication - 200 points Q3 - Implementation - 200 points Total 750 points. Please see the Descriptive document for a further, extensive description.
Category of award fixed criterion: Fixed value (total)
Award criterion number: 750
Criterion:
Type: Price
Name: Price
Description: Price - 250 points Please see the Descriptive document for a further, extensive description.
Category of award fixed criterion: Fixed value (total)
Award criterion number: 250
5.1.11.
Procurement documents
Deadline for requesting additional information: 24/08/2026 10:00:00 (UTC+02:00) Eastern European Time, Central European Summer Time
5.1.12.
Terms of procurement
Terms of submission:
Electronic submission: Required
Languages in which tenders or requests to participate may be submitted: English
Electronic catalogue: Not allowed
Variants: Not allowed
Deadline for receipt of tenders: 24/09/2026 10:00:00 (UTC+02:00) Eastern European Time, Central European Summer Time
Duration during which the tender must remain valid: 4 Months
Information about public opening:
Opening date: 24/09/2026 10:05:00 (UTC+02:00) Eastern European Time, Central European Summer Time
Terms of contract:
The execution of the contract must be performed within the framework of sheltered employment programmes: No
Electronic invoicing: Required
Electronic ordering will be used: no
Electronic payment will be used: no
5.1.15.
Techniques
Framework agreement:
No framework agreement
Information about the dynamic purchasing system:
No dynamic purchase system
5.1.16.
Further information, mediation and review
Review organisation: Rijksinkoopsamenwerking (RIS) - Arrondissementsrechtbank Den Haag
Organisation providing additional information about the procurement procedure: Rijksinkoopsamenwerking (RIS)
Organisation providing more information on the review procedures: Rijksinkoopsamenwerking (RIS)
Organisation receiving requests to participate: Rijksinkoopsamenwerking (RIS)
5.1.
Lot: LOT-0002
Title: Western Europe
Description: The scope of the Tender encompasses at this point in time 116 countries divided in seven Lots (see the Quotation form Annex 2 for overview of countries per Lot). The number of countries within a Lot might be subject to change due to political decisions by the Minister of Foreign Affairs to close or open missions. In total, payroll management services must be provided for approximately 2.300 employees, 750 former employees and 29 domestic staff. Please see the Descriptive document for a further, extensive description. Western Europe - € 3.800.000 ex VAT Due to for example political, budgetary, administrative or organisational developments within the Contracting Authority, the Contract or its size may change. Please note: The information on the size of the Contract is an indication only. You cannot derive any rights from this information. Please see the Descriptive document for a further, extensive description.
Internal identifier: 2
5.1.1.
Purpose
Main nature of the contract: Services
Main classification (cpv): 79211110 Payroll management services
Options:
Description of the options: The review procedure as described in article 8 of the Contract applies to the possible reviews described below. We expect to implement reviews in close consultation with the Contractor. This entails: - Addition of new missions and/or countries - Removal of missions and/or countries - Additional related services - Improvement proposals Please see the Descriptive document for a further, extensive description of the options.
5.1.2.
Place of performance
Country: Netherlands
Anywhere in the given country
Additional information: Attention! Place of performance is worldwide, in different countries.
5.1.3.
Estimated duration
Start date: 01/01/2027
Duration end date: 31/12/2030
5.1.4.
Renewal
Maximum renewals: 5
Other information about renewals: We may then extend the Contract unilaterally under identical conditions once with 3 years, and subsequently 4 times with 12 months, to a total of maximum 10 years, ending on December 31st 2036.
5.1.5.
Value
Estimated value excluding VAT: 3 800 000,00 EUR
5.1.6.
General information
Reserved participation:
Participation is not reserved.
The names and professional qualifications of the staff assigned to perform the contract must be given: Not required
Procurement Project not financed with EU Funds.
The procurement is covered by the Government Procurement Agreement (GPA): yes
5.1.7.
Strategic procurement
Aim of strategic procurement: No strategic procurement
5.1.9.
Selection criteria
Sources of selection criteria: European Single Procurement Document (ESPD)
5.1.10.
Award criteria
Criterion:
Type: Quality
Name: Quality
Description: Q1 - Service - 350 points Q2 - Communication - 200 points Q3 - Implementation - 200 points Total 750 points. Please see the Descriptive document for a further, extensive description.
Category of award fixed criterion: Fixed value (total)
Award criterion number: 750
Criterion:
Type: Price
Name: Price
Description: Price - 250 points Please see the Descriptive document for a further, extensive description.
Category of award fixed criterion: Fixed value (total)
Award criterion number: 250
5.1.11.
Procurement documents
Deadline for requesting additional information: 24/08/2026 10:00:00 (UTC+02:00) Eastern European Time, Central European Summer Time
5.1.12.
Terms of procurement
Terms of submission:
Electronic submission: Required
Languages in which tenders or requests to participate may be submitted: English
Electronic catalogue: Not allowed
Variants: Not allowed
Deadline for receipt of tenders: 24/09/2026 10:00:00 (UTC+02:00) Eastern European Time, Central European Summer Time
Duration during which the tender must remain valid: 4 Months
Information about public opening:
Opening date: 24/09/2026 10:05:00 (UTC+02:00) Eastern European Time, Central European Summer Time
Terms of contract:
The execution of the contract must be performed within the framework of sheltered employment programmes: No
Electronic invoicing: Required
Electronic ordering will be used: no
Electronic payment will be used: no
5.1.15.
Techniques
Framework agreement:
No framework agreement
Information about the dynamic purchasing system:
No dynamic purchase system
5.1.16.
Further information, mediation and review
Review organisation: Rijksinkoopsamenwerking (RIS) - Arrondissementsrechtbank Den Haag
Organisation providing additional information about the procurement procedure: Rijksinkoopsamenwerking (RIS)
Organisation providing more information on the review procedures: Rijksinkoopsamenwerking (RIS)
Organisation receiving requests to participate: Rijksinkoopsamenwerking (RIS)
5.1.
Lot: LOT-0003
Title: Asia and Oceania
Description: The scope of the Tender encompasses at this point in time 116 countries divided in seven Lots (see the Quotation form Annex 2 for overview of countries per Lot). The number of countries within a Lot might be subject to change due to political decisions by the Minister of Foreign Affairs to close or open missions. In total, payroll management services must be provided for approximately 2.300 employees, 750 former employees and 29 domestic staff. Please see the Descriptive document for a further, extensive description. Asia and Oceania - € 4.200.000 ex VAT Due to for example political, budgetary, administrative or organisational developments within the Contracting Authority, the Contract or its size may change. Please note: The information on the size of the Contract is an indication only. You cannot derive any rights from this information. Please see the Descriptive document for a further, extensive description.
Internal identifier: 3
5.1.1.
Purpose
Main nature of the contract: Services
Main classification (cpv): 79211110 Payroll management services
Options:
Description of the options: The review procedure as described in article 8 of the Contract applies to the possible reviews described below. We expect to implement reviews in close consultation with the Contractor. This entails: - Addition of new missions and/or countries - Removal of missions and/or countries - Additional related services - Improvement proposals Please see the Descriptive document for a further, extensive description of the options.
5.1.2.
Place of performance
Country: Netherlands
Anywhere in the given country
Additional information: Attention! Place of performance is worldwide, in different countries.
5.1.3.
Estimated duration
Start date: 01/01/2027
Duration end date: 31/12/2030
5.1.4.
Renewal
Maximum renewals: 5
Other information about renewals: We may then extend the Contract unilaterally under identical conditions once with 3 years, and subsequently 4 times with 12 months, to a total of maximum 10 years, ending on December 31st 2036.
5.1.5.
Value
Estimated value excluding VAT: 4 200 000,00 EUR
5.1.6.
General information
Reserved participation:
Participation is not reserved.
The names and professional qualifications of the staff assigned to perform the contract must be given: Not required
Procurement Project not financed with EU Funds.
The procurement is covered by the Government Procurement Agreement (GPA): yes
5.1.7.
Strategic procurement
Aim of strategic procurement: No strategic procurement
5.1.9.
Selection criteria
Sources of selection criteria: European Single Procurement Document (ESPD)
5.1.10.
Award criteria
Criterion:
Type: Quality
Name: Quality
Description: Q1 - Service - 350 points Q2 - Communication - 200 points Q3 - Implementation - 200 points Total 750 points. Please see the Descriptive document for a further, extensive description.
Category of award fixed criterion: Fixed value (total)
Award criterion number: 750
Criterion:
Type: Price
Name: Price
Description: Price - 250 points Please see the Descriptive document for a further, extensive description.
Category of award fixed criterion: Fixed value (total)
Award criterion number: 250
5.1.11.
Procurement documents
Deadline for requesting additional information: 24/08/2026 10:00:00 (UTC+02:00) Eastern European Time, Central European Summer Time
5.1.12.
Terms of procurement
Terms of submission:
Electronic submission: Required
Languages in which tenders or requests to participate may be submitted: English
Electronic catalogue: Not allowed
Variants: Not allowed
Deadline for receipt of tenders: 24/09/2026 10:00:00 (UTC+02:00) Eastern European Time, Central European Summer Time
Duration during which the tender must remain valid: 4 Months
Information about public opening:
Opening date: 24/09/2026 10:05:00 (UTC+02:00) Eastern European Time, Central European Summer Time
Terms of contract:
The execution of the contract must be performed within the framework of sheltered employment programmes: No
Electronic invoicing: Required
Electronic ordering will be used: no
Electronic payment will be used: no
5.1.15.
Techniques
Framework agreement:
No framework agreement
Information about the dynamic purchasing system:
No dynamic purchase system
5.1.16.
Further information, mediation and review
Review organisation: Rijksinkoopsamenwerking (RIS) - Arrondissementsrechtbank Den Haag
Organisation providing additional information about the procurement procedure: Rijksinkoopsamenwerking (RIS)
Organisation providing more information on the review procedures: Rijksinkoopsamenwerking (RIS)
Organisation receiving requests to participate: Rijksinkoopsamenwerking (RIS)
5.1.
Lot: LOT-0004
Title: Middle East
Description: The scope of the Tender encompasses at this point in time 116 countries divided in seven Lots (see the Quotation form Annex 2 for overview of countries per Lot). The number of countries within a Lot might be subject to change due to political decisions by the Minister of Foreign Affairs to close or open missions. In total, payroll management services must be provided for approximately 2.300 employees, 750 former employees and 29 domestic staff. Lot specific information: The Palestinian Territories are currently handled by the Netherlands Embassy there, but need to be implemented by the Contractor that wins Lot 4, in close contact with 3W. Please see the Descriptive document for a further, extensive description. Middle East - € 4.900.000 ex VAT Due to for example political, budgetary, administrative or organisational developments within the Contracting Authority, the Contract or its size may change. Please note: The information on the size of the Contract is an indication only. You cannot derive any rights from this information. Please see the Descriptive document for a further, extensive description.
Internal identifier: 4
5.1.1.
Purpose
Main nature of the contract: Services
Main classification (cpv): 79211110 Payroll management services
Options:
Description of the options: The review procedure as described in article 8 of the Contract applies to the possible reviews described below. We expect to implement reviews in close consultation with the Contractor. This entails: - Addition of new missions and/or countries - Removal of missions and/or countries - Additional related services - Improvement proposals Please see the Descriptive document for a further, extensive description of the options.
5.1.2.
Place of performance
Country: Netherlands
Anywhere in the given country
Additional information: Attention! Place of performance is worldwide, in different countries.
5.1.3.
Estimated duration
Start date: 01/01/2027
Duration end date: 31/12/2030
5.1.4.
Renewal
Maximum renewals: 5
Other information about renewals: We may then extend the Contract unilaterally under identical conditions once with 3 years, and subsequently 4 times with 12 months, to a total of maximum 10 years, ending on December 31st 2036.
5.1.5.
Value
Estimated value excluding VAT: 4 900 000,00 EUR
5.1.6.
General information
Reserved participation:
Participation is not reserved.
The names and professional qualifications of the staff assigned to perform the contract must be given: Not required
Procurement Project not financed with EU Funds.
The procurement is covered by the Government Procurement Agreement (GPA): yes
5.1.7.
Strategic procurement
Aim of strategic procurement: No strategic procurement
5.1.9.
Selection criteria
Sources of selection criteria: European Single Procurement Document (ESPD)
5.1.10.
Award criteria
Criterion:
Type: Quality
Name: Quality
Description: Q1 - Service - 350 points Q2 - Communication - 200 points Q3 - Implementation - 200 points Total 750 points. Please see the Descriptive document for a further, extensive description.
Category of award fixed criterion: Fixed value (total)
Award criterion number: 750
Criterion:
Type: Price
Name: Price
Description: Price - 250 points Please see the Descriptive document for a further, extensive description.
Category of award fixed criterion: Fixed value (total)
Award criterion number: 250
5.1.11.
Procurement documents
Deadline for requesting additional information: 24/08/2026 10:00:00 (UTC+02:00) Eastern European Time, Central European Summer Time
5.1.12.
Terms of procurement
Terms of submission:
Electronic submission: Required
Languages in which tenders or requests to participate may be submitted: English
Electronic catalogue: Not allowed
Variants: Not allowed
Deadline for receipt of tenders: 24/09/2026 10:00:00 (UTC+02:00) Eastern European Time, Central European Summer Time
Duration during which the tender must remain valid: 4 Months
Information about public opening:
Opening date: 24/09/2026 10:05:00 (UTC+02:00) Eastern European Time, Central European Summer Time
Terms of contract:
The execution of the contract must be performed within the framework of sheltered employment programmes: No
Electronic invoicing: Required
Electronic ordering will be used: no
Electronic payment will be used: no
5.1.15.
Techniques
Framework agreement:
No framework agreement
Information about the dynamic purchasing system:
No dynamic purchase system
5.1.16.
Further information, mediation and review
Review organisation: Rijksinkoopsamenwerking (RIS) - Arrondissementsrechtbank Den Haag
Organisation providing additional information about the procurement procedure: Rijksinkoopsamenwerking (RIS)
Organisation providing more information on the review procedures: Rijksinkoopsamenwerking (RIS)
Organisation receiving requests to participate: Rijksinkoopsamenwerking (RIS)
5.1.
Lot: LOT-0005
Title: Eastern Europe
Description: The scope of the Tender encompasses at this point in time 116 countries divided in seven Lots (see the Quotation form Annex 2 for overview of countries per Lot). The number of countries within a Lot might be subject to change due to political decisions by the Minister of Foreign Affairs to close or open missions. In total, payroll management services must be provided for approximately 2.300 employees, 750 former employees and 29 domestic staff. Lot specific information: Turkey and Ukraine are currently handled by the Netherlands Embassies in those countries, but need to be implemented by the Contractor that wins that Lot, in close contact with 3W. Please see the Descriptive document for a further, extensive description. Eastern Europe - € 2.800.000 ex VAT Due to for example political, budgetary, administrative or organisational developments within the Contracting Authority, the Contract or its size may change. Please note: The information on the size of the Contract is an indication only. You cannot derive any rights from this information. Please see the Descriptive document for a further, extensive description.
Internal identifier: 5
5.1.1.
Purpose
Main nature of the contract: Services
Main classification (cpv): 79211110 Payroll management services
Options:
Description of the options: The review procedure as described in article 8 of the Contract applies to the possible reviews described below. We expect to implement reviews in close consultation with the Contractor. This entails: - Addition of new missions and/or countries - Removal of missions and/or countries - Additional related services - Improvement proposals Please see the Descriptive document for a further, extensive description of the options.
5.1.2.
Place of performance
Country: Netherlands
Anywhere in the given country
Additional information: Attention! Place of performance is worldwide, in different countries.
5.1.3.
Estimated duration
Start date: 01/01/2027
Duration end date: 31/12/2030
5.1.4.
Renewal
Maximum renewals: 5
Other information about renewals: We may then extend the Contract unilaterally under identical conditions once with 3 years, and subsequently 4 times with 12 months, to a total of maximum 10 years, ending on December 31st 2036.
5.1.5.
Value
Estimated value excluding VAT: 2 800 000,00 EUR
5.1.6.
General information
Reserved participation:
Participation is not reserved.
The names and professional qualifications of the staff assigned to perform the contract must be given: Not required
Procurement Project not financed with EU Funds.
The procurement is covered by the Government Procurement Agreement (GPA): yes
5.1.7.
Strategic procurement
Aim of strategic procurement: No strategic procurement
5.1.9.
Selection criteria
Sources of selection criteria: European Single Procurement Document (ESPD)
5.1.10.
Award criteria
Criterion:
Type: Quality
Name: Quality
Description: Q1 - Service - 350 points Q2 - Communication - 200 points Q3 - Implementation - 200 points Total 750 points. Please see the Descriptive document for a further, extensive description.
Category of award fixed criterion: Fixed value (total)
Award criterion number: 750
Criterion:
Type: Price
Name: Price
Description: Price - 250 points Please see the Descriptive document for a further, extensive description.
Category of award fixed criterion: Fixed value (total)
Award criterion number: 250
5.1.11.
Procurement documents
Deadline for requesting additional information: 24/08/2026 10:00:00 (UTC+02:00) Eastern European Time, Central European Summer Time
5.1.12.
Terms of procurement
Terms of submission:
Electronic submission: Required
Languages in which tenders or requests to participate may be submitted: English
Electronic catalogue: Not allowed
Variants: Not allowed
Deadline for receipt of tenders: 24/09/2026 10:00:00 (UTC+02:00) Eastern European Time, Central European Summer Time
Duration during which the tender must remain valid: 4 Months
Information about public opening:
Opening date: 24/09/2026 10:05:00 (UTC+02:00) Eastern European Time, Central European Summer Time
Terms of contract:
The execution of the contract must be performed within the framework of sheltered employment programmes: No
Electronic invoicing: Required
Electronic ordering will be used: no
Electronic payment will be used: no
5.1.15.
Techniques
Framework agreement:
No framework agreement
Information about the dynamic purchasing system:
No dynamic purchase system
5.1.16.
Further information, mediation and review
Review organisation: Rijksinkoopsamenwerking (RIS) - Arrondissementsrechtbank Den Haag
Organisation providing additional information about the procurement procedure: Rijksinkoopsamenwerking (RIS)
Organisation providing more information on the review procedures: Rijksinkoopsamenwerking (RIS)
Organisation receiving requests to participate: Rijksinkoopsamenwerking (RIS)
5.1.
Lot: LOT-0006
Title: Africa
Description: The scope of the Tender encompasses at this point in time 116 countries divided in seven Lots (see the Quotation form Annex 2 for overview of countries per Lot). The number of countries within a Lot might be subject to change due to political decisions by the Minister of Foreign Affairs to close or open missions. In total, payroll management services must be provided for approximately 2.300 employees, 750 former employees and 29 domestic staff. Please see the Descriptive document for a further, extensive description. Africa - € 960.000 ex VAT Due to for example political, budgetary, administrative or organisational developments within the Contracting Authority, the Contract or its size may change. Please note: The information on the size of the Contract is an indication only. You cannot derive any rights from this information. Please see the Descriptive document for a further, extensive description.
Internal identifier: 6
5.1.1.
Purpose
Main nature of the contract: Services
Main classification (cpv): 79211110 Payroll management services
Options:
Description of the options: The review procedure as described in article 8 of the Contract applies to the possible reviews described below. We expect to implement reviews in close consultation with the Contractor. This entails: - Addition of new missions and/or countries - Removal of missions and/or countries - Additional related services - Improvement proposals Please see the Descriptive document for a further, extensive description of the options.
5.1.2.
Place of performance
Country: Netherlands
Anywhere in the given country
Additional information: Attention! Place of performance is worldwide, in different countries.
5.1.3.
Estimated duration
Start date: 01/01/2027
Duration end date: 31/12/2030
5.1.4.
Renewal
Maximum renewals: 5
Other information about renewals: We may then extend the Contract unilaterally under identical conditions once with 3 years, and subsequently 4 times with 12 months, to a total of maximum 10 years, ending on December 31st 2036.
5.1.5.
Value
Estimated value excluding VAT: 960 000,00 EUR
5.1.6.
General information
Reserved participation:
Participation is not reserved.
The names and professional qualifications of the staff assigned to perform the contract must be given: Not required
Procurement Project not financed with EU Funds.
The procurement is covered by the Government Procurement Agreement (GPA): yes
5.1.7.
Strategic procurement
Aim of strategic procurement: No strategic procurement
5.1.9.
Selection criteria
Sources of selection criteria: European Single Procurement Document (ESPD)
5.1.10.
Award criteria
Criterion:
Type: Quality
Name: Quality
Description: Q1 - Service - 350 points Q2 - Communication - 200 points Q3 - Implementation - 200 points Total 750 points. Please see the Descriptive document for a further, extensive description.
Category of award fixed criterion: Fixed value (total)
Award criterion number: 750
Criterion:
Type: Price
Name: Price
Description: Price - 250 points Please see the Descriptive document for a further, extensive description.
Category of award fixed criterion: Fixed value (total)
Award criterion number: 250
5.1.11.
Procurement documents
Deadline for requesting additional information: 24/08/2026 10:00:00 (UTC+02:00) Eastern European Time, Central European Summer Time
5.1.12.
Terms of procurement
Terms of submission:
Electronic submission: Required
Languages in which tenders or requests to participate may be submitted: English
Electronic catalogue: Not allowed
Variants: Not allowed
Deadline for receipt of tenders: 24/09/2026 10:00:00 (UTC+02:00) Eastern European Time, Central European Summer Time
Duration during which the tender must remain valid: 4 Months
Information about public opening:
Opening date: 24/09/2026 10:05:00 (UTC+02:00) Eastern European Time, Central European Summer Time
Terms of contract:
The execution of the contract must be performed within the framework of sheltered employment programmes: No
Electronic invoicing: Required
Electronic ordering will be used: no
Electronic payment will be used: no
5.1.15.
Techniques
Framework agreement:
No framework agreement
Information about the dynamic purchasing system:
No dynamic purchase system
5.1.16.
Further information, mediation and review
Review organisation: Rijksinkoopsamenwerking (RIS) - Arrondissementsrechtbank Den Haag
Organisation providing additional information about the procurement procedure: Rijksinkoopsamenwerking (RIS)
Organisation providing more information on the review procedures: Rijksinkoopsamenwerking (RIS)
Organisation receiving requests to participate: Rijksinkoopsamenwerking (RIS)
5.1.
Lot: LOT-0007
Title: Belgium
Description: The scope of the Tender encompasses at this point in time 116 countries divided in seven Lots (see the Quotation form Annex 2 for overview of countries per Lot). The number of countries within a Lot might be subject to change due to political decisions by the Minister of Foreign Affairs to close or open missions. In total, payroll management services must be provided for approximately 2.300 employees, 750 former employees and 29 domestic staff. Lot specific information: Contractor needs to be in the possession of a certificate “Sociaal Secretariaat” to be able to be granted this Lot. Please see the Descriptive document for a further, extensive description. Belgium - € 250.000 ex VAT Due to for example political, budgetary, administrative or organisational developments within the Contracting Authority, the Contract or its size may change. Please note: The information on the size of the Contract is an indication only. You cannot derive any rights from this information. Please see the Descriptive document for a further, extensive description.
Internal identifier: 7
5.1.1.
Purpose
Main nature of the contract: Services
Main classification (cpv): 79211110 Payroll management services
Options:
Description of the options: The review procedure as described in article 8 of the Contract applies to the possible reviews described below. We expect to implement reviews in close consultation with the Contractor. This entails: - Addition of new missions and/or countries - Removal of missions and/or countries - Additional related services - Improvement proposals Please see the Descriptive document for a further, extensive description of the options.
5.1.2.
Place of performance
Country: Netherlands
Anywhere in the given country
Additional information: Attention! Place of performance is worldwide, in different countries.
5.1.3.
Estimated duration
Start date: 01/01/2027
Duration end date: 31/12/2030
5.1.4.
Renewal
Maximum renewals: 5
Other information about renewals: We may then extend the Contract unilaterally under identical conditions once with 3 years, and subsequently 4 times with 12 months, to a total of maximum 10 years, ending on December 31st 2036.
5.1.5.
Value
Estimated value excluding VAT: 250 000,00 EUR
5.1.6.
General information
Reserved participation:
Participation is not reserved.
The names and professional qualifications of the staff assigned to perform the contract must be given: Not required
Procurement Project not financed with EU Funds.
The procurement is covered by the Government Procurement Agreement (GPA): yes
5.1.7.
Strategic procurement
Aim of strategic procurement: No strategic procurement
5.1.9.
Selection criteria
Sources of selection criteria: European Single Procurement Document (ESPD)
5.1.10.
Award criteria
Criterion:
Type: Quality
Name: Quality
Description: Q1 - Service - 350 points Q2 - Communication - 200 points Q3 - Implementation - 200 points Total 750 points. Please see the Descriptive document for a further, extensive description.
Category of award fixed criterion: Fixed value (total)
Award criterion number: 750
Criterion:
Type: Price
Name: Price
Description: Price - 250 points Please see the Descriptive document for a further, extensive description.
Category of award fixed criterion: Fixed value (total)
Award criterion number: 250
5.1.11.
Procurement documents
Deadline for requesting additional information: 24/08/2026 10:00:00 (UTC+02:00) Eastern European Time, Central European Summer Time
5.1.12.
Terms of procurement
Terms of submission:
Electronic submission: Required
Languages in which tenders or requests to participate may be submitted: English
Electronic catalogue: Not allowed
Variants: Not allowed
Deadline for receipt of tenders: 24/09/2026 10:00:00 (UTC+02:00) Eastern European Time, Central European Summer Time
Duration during which the tender must remain valid: 4 Months
Information about public opening:
Opening date: 24/09/2026 10:05:00 (UTC+02:00) Eastern European Time, Central European Summer Time
Terms of contract:
The execution of the contract must be performed within the framework of sheltered employment programmes: No
Electronic invoicing: Required
Electronic ordering will be used: no
Electronic payment will be used: no
5.1.15.
Techniques
Framework agreement:
No framework agreement
Information about the dynamic purchasing system:
No dynamic purchase system
5.1.16.
Further information, mediation and review
Review organisation: Rijksinkoopsamenwerking (RIS) - Arrondissementsrechtbank Den Haag
Organisation providing additional information about the procurement procedure: Rijksinkoopsamenwerking (RIS)
Organisation providing more information on the review procedures: Rijksinkoopsamenwerking (RIS)
Organisation receiving requests to participate: Rijksinkoopsamenwerking (RIS)
8. Organisations
8.1.
ORG-0001
Official name: Rijksinkoopsamenwerking (RIS)
Registration number: 1543030
Postal address: Wilhelmina van Pruisenweg 52
Town: Den Haag
Postcode: 2500 EA
Country subdivision (NUTS): Agglomeratie ’s-Gravenhage (NL361)
Country: Netherlands
Contact point: Malou van Popta
Telephone: +31 0707585678
Other contact points:
Official name: Arrondissementsrechtbank Den Haag
Postal address: Prins Clauslaan 60
Town: Den Haag
Postcode: 2595 AJ
Country subdivision (NUTS): Agglomeratie ’s-Gravenhage (NL361)
Country: Netherlands
Contact point: Arrondissementsrechtbank Den Haag
Telephone: +31 883622200
Roles of this organisation:
Procurement service provider
Organisation providing additional information about the procurement procedure
Organisation receiving requests to participate
Review organisation
Organisation providing more information on the review procedures
8.1.
ORG-0002
Official name: Ministerie van Buitenlandse Zaken
Registration number: 5910447
Postal address: Schedeldoekshaven 101
Town: Den Haag
Postcode: 2511 EM
Country subdivision (NUTS): Agglomeratie ’s-Gravenhage (NL361)
Country: Netherlands
Telephone: +31 703486486
Roles of this organisation:
Buyer
Notice information
Notice identifier/version: aaf54667-caaa-4d30-b4d3-e14840206da1 - 01
Form type: Competition
Notice type: Contract or concession notice – standard regime
Notice subtype: 16
Notice dispatch date: 21/07/2026 14:18:37 (UTC+02:00) Eastern European Time, Central European Summer Time
Languages in which this notice is officially available: English
Notice publication number: 505893-2026
OJ S issue number: 139/2026
Publication date: 22/07/2026