See the notice on TED website
1. Buyer
1.1.
Buyer
Official name: European Commission, DG COMM - Communication
Legal type of the buyer: EU institution, body or agency
Activity of the contracting authority: General public services
2. Procedure
2.1.
Procedure
Title: Event and campaign management services for the European Commission Representation in Germany
Description: The overall subject of the contract is to assist the EC Representation in its communication activity in Germany aimed at increasing public and media attention to the policy developments and strategic discussions at EU level. This is to be done by facilitating the organisation of events and campaigns such as: press conferences, media briefings and seminars, conferences, workshops, meetings, round-table discussions, presentations, public events, fairs, award ceremonies, as well as any other public gatherings. The contractors shall carry out all creative, advisory, logistical and technical activities related to the organisation and smooth implementation of the events and campaigns. The services to be contracted will also include social media promotion, photo and video recording services related to the events as well as the production and delivery of promotional materials. In addition, event planning and management of publications, questions, research, citizens services.
Procedure identifier: d77ff98e-ac13-4b1c-b5cb-7d0522187870
Internal identifier: EC-COMM/BER/2025/OP/0837
Type of procedure: Open
The procedure is accelerated: no
2.1.1.
Purpose
Main nature of the contract: Services
Main classification (cpv): 79952000 Event services
2.1.2.
Place of performance
Country: Germany
Anywhere in the given country
Additional information: Please consult the procurement documents.
2.1.3.
Value
Estimated value excluding VAT: 7 850 000,00 EUR
2.1.4.
General information
Additional information: In case of unavailability or disruptions in the functioning of the electronic means of communication provided in Section 5.1.11 in the last 5 calendar days before the time limit for receipt indicated in Section 5.1.12, the contracting authority reserves the right to extend this time limit and publish the extension at the Internet address provided in Section 5.1.11, without a preceding publication of a corrigendum to this notice. Economic operators interested in this procurement are invited to subscribe to the call for tenders at the address in Section 5.1.11 in order to get notified when new information or documents are published.
Legal basis:
Regulation (EU, Euratom) 2024/2509
2.1.5.
Terms of procurement
Terms of submission:
Maximum number of lots for which one tenderer can submit tenders: 3
Terms of contract:
Maximum number of lots for which contracts can be awarded to one tenderer: 3
2.1.6.
Grounds for exclusion
Sources of grounds for exclusion: Procurement Document
5. Lot
5.1.
Lot: LOT-0001
Title: Lot1- Event and campaign management and creation services for the European Commission Representation in Germany (Berlin)
Description: The overall subject of the contract is to assist the EC Representation in its communication activity in Germany aimed at increasing public and media attention to the policy developments and strategic discussions at EU level. This is to be done by facilitating the organisation of events and campaigns such as: press conferences, media briefings and seminars, conferences, workshops, meetings, round-table discussions, presentations, public events, fairs, award ceremonies, as well as any other public gatherings and actions. The contractors shall carry out all creative, advisory, logistical and technical activities related to the organisation and smooth implementation of the events and campaigns. The services to be contracted will also include social media promotion, photo and video recording services, accompanying of the events as well as the production and delivery of promotional materials.
Internal identifier: EC-COMM/BER/2025/OP/0837-LOT-1
5.1.1.
Purpose
Main nature of the contract: Services
Main classification (cpv): 79952000 Event services
Additional classification (cpv): 37000000 Musical instruments, sport goods, games, toys, handicraft, art materials and accessories, 55000000 Hotel, restaurant and retail trade services, 79341400 Advertising campaign services, 79822500 Graphic design services, 92111250 Information film production, 72400000 Internet services, 79951000 Seminar organisation services, 79952100 Cultural event organisation services, 79956000 Fair and exhibition organisation services
5.1.2.
Place of performance
Country: Germany
Anywhere in the given country
Additional information: Please consult the procurement documents.
5.1.3.
Estimated duration
Duration: 48 Months
5.1.4.
Renewal
Maximum renewals: 3
Other information about renewals: The framework contract is concluded for an initial period of 12 (twelve) months, renewable 3 (three) time(s). Please consult the draft framework contract in the procurement documents.
5.1.5.
Value
Estimated value excluding VAT: 3 200 000,00 EUR
5.1.6.
General information
Reserved participation:
Participation is not reserved.
Procurement Project fully or partially financed with EU Funds.
The procurement is covered by the Government Procurement Agreement (GPA): yes
Information about previous notices:
Identifier of the previous notice: 161884-2026
5.1.9.
Selection criteria
Sources of selection criteria: Procurement Document
5.1.10.
Award criteria
Criterion:
Type: Quality
Description: Please consult the procurement documents.
Category of award weight criterion: Weight (percentage, exact)
Award criterion number: 60
Criterion:
Type: Price
Description: Please consult the procurement documents.
Category of award weight criterion: Weight (percentage, exact)
Award criterion number: 40
5.1.11.
Procurement documents
Deadline for requesting additional information: 16/09/2026 23:59:59 (UTC+02:00) Eastern European Time, Central European Summer Time
Ad hoc communication channel:
Name: Funding and Tenders Portal
5.1.12.
Terms of procurement
Terms of submission:
Electronic submission: Required
Languages in which tenders or requests to participate may be submitted: Bulgarian, Czech, Danish, German, Greek, English, Spanish, Estonian, Finnish, French, Irish, Croatian, Hungarian, Italian, Lithuanian, Latvian, Maltese, Dutch, Polish, Portuguese, Romanian, Slovak, Slovenian, Swedish
Electronic catalogue: Not allowed
Deadline for receipt of tenders: 24/09/2026 16:00:59 (UTC+02:00) Eastern European Time, Central European Summer Time
Duration during which the tender must remain valid: 6 Months
Information about public opening:
Opening date: 25/09/2026 14:00:00 (UTC+02:00) Eastern European Time, Central European Summer Time
Terms of contract:
The execution of the contract must be performed within the framework of sheltered employment programmes: No
Electronic invoicing: Allowed
Electronic ordering will be used: yes
Electronic payment will be used: yes
5.1.15.
Techniques
Framework agreement:
Framework agreement, without reopening of competition
Maximum number of participants: 1
Information about the dynamic purchasing system:
No dynamic purchase system
5.1.16.
Further information, mediation and review
Review organisation: Court of Justice of the European Union
Organisation providing more information on the review procedures: European Commission, DG COMM - Communication
5.1.
Lot: LOT-0002
Title: Lot 2 -Event and campaign management and creation services for the European Commission Representation in Germany (Bonn)
Description: Event and campaign management services for the regional representation Bonn. The overall subject of the contract is to assist the EC Representation in its communication activity in Germany aimed at increasing public and media attention to the policy developments and strategic discussions at EU level. This is to be done by facilitating the organisation of events and campaigns such as: press conferences, media briefings and seminars, conferences, workshops, meetings, round-table discussions, presentations, public events, fairs, award ceremonies, as well as any other public gatherings and actions. The contractors shall carry out all creative, advisory, logistical and technical activities related to the organisation and smooth implementation of the events and campaigns. The services to be contracted will also include social media promotion, photo and video recording services, accompanying of the events as well as the production and delivery of promotional materials. In addition, publication, event management and citizens services.
Internal identifier: EC-COMM/BER/2025/OP/0837-LOT-2
5.1.1.
Purpose
Main nature of the contract: Services
Main classification (cpv): 79952000 Event services
Additional classification (cpv): 55000000 Hotel, restaurant and retail trade services, 72400000 Internet services, 79341400 Advertising campaign services, 79822500 Graphic design services, 92111250 Information film production, 79951000 Seminar organisation services, 79952100 Cultural event organisation services, 79954000 Party organisation services, 79956000 Fair and exhibition organisation services
5.1.2.
Place of performance
Country: Germany
Anywhere in the given country
Additional information: Please consult the procurement documents.
5.1.3.
Estimated duration
Duration: 48 Months
5.1.4.
Renewal
Maximum renewals: 3
Other information about renewals: The framework contract is concluded for an initial period of 12 (twelve) months, renewable 3 (three) time(s). Please consult the draft framework contract in the procurement documents.
5.1.5.
Value
Estimated value excluding VAT: 2 700 000,00 EUR
5.1.6.
General information
Reserved participation:
Participation is not reserved.
Procurement Project fully or partially financed with EU Funds.
The procurement is covered by the Government Procurement Agreement (GPA): yes
Information about previous notices:
Identifier of the previous notice: 161884-2026
5.1.9.
Selection criteria
Sources of selection criteria: Procurement Document
5.1.10.
Award criteria
Criterion:
Type: Quality
Description: Please consult the procurement documents.
Category of award weight criterion: Weight (percentage, exact)
Award criterion number: 60
Criterion:
Type: Price
Description: Please consult the procurement documents.
Category of award weight criterion: Weight (percentage, exact)
Award criterion number: 40
5.1.11.
Procurement documents
Deadline for requesting additional information: 16/09/2026 23:59:59 (UTC+02:00) Eastern European Time, Central European Summer Time
Ad hoc communication channel:
Name: Funding and Tenders Portal
5.1.12.
Terms of procurement
Terms of submission:
Electronic submission: Required
Languages in which tenders or requests to participate may be submitted: Bulgarian, Czech, Danish, German, Greek, English, Spanish, Estonian, Finnish, French, Irish, Croatian, Hungarian, Italian, Lithuanian, Latvian, Maltese, Dutch, Polish, Portuguese, Romanian, Slovak, Slovenian, Swedish
Electronic catalogue: Not allowed
Deadline for receipt of tenders: 24/09/2026 16:00:59 (UTC+02:00) Eastern European Time, Central European Summer Time
Duration during which the tender must remain valid: 6 Months
Information about public opening:
Opening date: 25/09/2026 14:00:00 (UTC+02:00) Eastern European Time, Central European Summer Time
Terms of contract:
The execution of the contract must be performed within the framework of sheltered employment programmes: No
Electronic invoicing: Allowed
Electronic ordering will be used: yes
Electronic payment will be used: yes
5.1.15.
Techniques
Framework agreement:
Framework agreement, without reopening of competition
Maximum number of participants: 1
Information about the dynamic purchasing system:
No dynamic purchase system
5.1.16.
Further information, mediation and review
Review organisation: Court of Justice of the European Union
Organisation providing more information on the review procedures: European Commission, DG COMM - Communication
5.1.
Lot: LOT-0003
Title: Lot 3-Event and campaign management and creation services for the European Commission Representation in Germany (Munich)
Description: Event and campaign management services for the regional Representation in Munich. The overall subject of the contract is to assist the EC Representation in its communication activity in Germany aimed at increasing public and media attention to the policy developments and strategic discussions at EU level. This is to be done by facilitating the organisation of events and campaigns such as: press conferences, media briefings and seminars, conferences, workshops, meetings, round-table discussions, presentations, public events, fairs, award ceremonies, as well as any other public gatherings and actions. The contractors shall carry out all creative, advisory, logistical and technical activities related to the organisation and smooth implementation of the events and campaigns. The services to be contracted will also include social media promotion, photo and video recording services, accompanying of the events as well as the production and delivery of promotional materials. In addition, event planning, coordination and implementation for the upcoming permanent exhibition “Experience Europe – Erlebnis Europa” in Munich. The format details are the same as the format services stated above.
Internal identifier: EC-COMM/BER/2025/OP/0837-LOT-3
5.1.1.
Purpose
Main nature of the contract: Services
Main classification (cpv): 79952000 Event services
Additional classification (cpv): 79951000 Seminar organisation services, 79952100 Cultural event organisation services, 79956000 Fair and exhibition organisation services, 55000000 Hotel, restaurant and retail trade services, 79341400 Advertising campaign services, 79822500 Graphic design services, 92111250 Information film production, 72400000 Internet services, 79954000 Party organisation services
5.1.2.
Place of performance
Country: Germany
Anywhere in the given country
Additional information: Please consult the procurement documents.
5.1.3.
Estimated duration
Duration: 48 Months
5.1.4.
Renewal
Maximum renewals: 3
Other information about renewals: The framework contract is concluded for an initial period of 12 (twelve) months, renewable 3 (three) time(s). Please consult the draft framework contract in the procurement documents.
5.1.5.
Value
Estimated value excluding VAT: 1 950 000,00 EUR
5.1.6.
General information
Reserved participation:
Participation is not reserved.
Procurement Project fully or partially financed with EU Funds.
The procurement is covered by the Government Procurement Agreement (GPA): yes
Information about previous notices:
Identifier of the previous notice: 161884-2026
5.1.9.
Selection criteria
Sources of selection criteria: Procurement Document
5.1.10.
Award criteria
Criterion:
Type: Quality
Description: Please consult the procurement documents.
Category of award weight criterion: Weight (percentage, exact)
Award criterion number: 60
Criterion:
Type: Price
Description: Please consult the procurement documents.
Category of award weight criterion: Weight (percentage, exact)
Award criterion number: 40
5.1.11.
Procurement documents
Deadline for requesting additional information: 16/09/2026 23:59:59 (UTC+02:00) Eastern European Time, Central European Summer Time
Ad hoc communication channel:
Name: Funding and Tenders Portal
5.1.12.
Terms of procurement
Terms of submission:
Electronic submission: Required
Languages in which tenders or requests to participate may be submitted: Bulgarian, Czech, Danish, German, Greek, English, Spanish, Estonian, Finnish, French, Irish, Croatian, Hungarian, Italian, Lithuanian, Latvian, Maltese, Dutch, Polish, Portuguese, Romanian, Slovak, Slovenian, Swedish
Electronic catalogue: Not allowed
Deadline for receipt of tenders: 24/09/2026 16:00:59 (UTC+02:00) Eastern European Time, Central European Summer Time
Duration during which the tender must remain valid: 6 Months
Information about public opening:
Opening date: 25/09/2026 14:00:00 (UTC+02:00) Eastern European Time, Central European Summer Time
Terms of contract:
The execution of the contract must be performed within the framework of sheltered employment programmes: No
Electronic invoicing: Allowed
Electronic ordering will be used: yes
Electronic payment will be used: yes
5.1.15.
Techniques
Framework agreement:
Framework agreement, without reopening of competition
Maximum number of participants: 1
Information about the dynamic purchasing system:
No dynamic purchase system
5.1.16.
Further information, mediation and review
Review organisation: Court of Justice of the European Union
Organisation providing more information on the review procedures: European Commission, DG COMM - Communication
8. Organisations
8.1.
ORG-0001
Official name: European Commission, DG COMM - Communication
Registration number: COM
Department: COMM.C - Representations & Communication in Member States
Postal address: Unter den Linden 78
Town: Berlin
Postcode: D-10117
Country subdivision (NUTS): Berlin (DE300)
Country: Germany
Telephone: +32 2 299 11 11
Roles of this organisation:
Buyer
Organisation providing more information on the review procedures
8.1.
ORG-0002
Official name: Court of Justice of the European Union
Registration number: CURIA
Postal address: Rue du Fort Niedergrünewald
Town: Luxembourg
Postcode: L-2925
Country subdivision (NUTS): Luxembourg (LU000)
Country: Luxembourg
Telephone: +352 4303-1
Roles of this organisation:
Review organisation
8.1.
ORG-0003
Official name: European Commission
Registration number: EUCOM
Postal address: Mondrian (CDMA), Rue du Champ de Mars 21
Town: Brussels
Postcode: B-1050
Country subdivision (NUTS): Arr. de Bruxelles-Capitale/Arr. Brussel-Hoofdstad (BE100)
Country: Belgium
Telephone: +32 2 299 11 11
Roles of this organisation:
TED eSender
Notice information
Notice identifier/version: d9e7250c-e54f-4b7c-a1e1-b073f04e2359 - 01
Form type: Competition
Notice type: Contract or concession notice – standard regime
Notice subtype: 16
Notice dispatch date: 27/07/2026 11:40:27 (UTC+02:00) Eastern European Time, Central European Summer Time
Languages in which this notice is officially available: English
Notice publication number: 519305-2026
OJ S issue number: 143/2026
Publication date: 28/07/2026