534157-2026 - Competition
Germany – Event services – Event Management Services in the framework of the EIT Higher Education Institutions Initiative
OJ S 147/2026 03/08/2026
Contract or concession notice – standard regime
Services
1. Buyer
1.1.
Buyer
Official name: EIT RawMaterials GmbH
Email: vergabe@eichlerkernklein.de
Legal type of the buyer: Organisation awarding a contract subsidised by a contracting authority
Activity of the contracting authority: Economic affairs
2. Procedure
2.1.
Procedure
Title: Event Management Services in the framework of the EIT Higher Education Institutions Initiative
Description: Event Management Services in the framework of the EIT Higher Education Initiative (https://www.eit-hei.eu/).
Procedure identifier: 62fc59fd-ad6e-4511-baf3-8f492649c636
Internal identifier: EITRM-HEI-EVENT2026
Type of procedure: Open
The procedure is accelerated: no
2.1.1.
Purpose
Main nature of the contract: Services
Main classification (cpv): 79952000 Event services
2.1.2.
Place of performance
Anywhere
Additional information: Terms and conditions may be subject to individual service assignments.
2.1.3.
Value
Maximum value of the framework agreement: 1 700 000,00 EUR
2.1.4.
General information
Additional information: #Bekanntmachungs-ID: CXP4DM2MGGZ# 1) Tenderers must declare that there is no connection to the Russian Federation within the meaning of Article 5k(1) of Regulation (EU) No 833/2014, as amended by Article 1(16) of Council Regulation (EU) 2025/2032 of 23 October 2025. The form Declaration of non-existence of grounds for exclusion must be used for the declaration. 2) The English version of this tender is directly available on the procurement platform DTVP
Legal basis: 
Directive 2014/24/EU
vgv -
2.1.6.
Grounds for exclusion
Sources of grounds for exclusion: Notice, Procurement Document
Participation in a criminal organisation: Section 123(1) No 1 Competition Act
Terrorist offences or offences linked to terrorist activities: Section 123(1) No 1 Competition Act
Money laundering or terrorist financing: Section 123(1) No 2 and 3 Competition Act
Fraud: Section 123(1) No 4 and 5 Competition Act
Corruption: Section 123(1) No 6 Competition Act
Child labour and including other forms of trafficking in human beings: Section 123(1) No 10 Competition Act
Breaching obligation relating to payment of taxes: Section 123(4) No 1 Competition Act
Breaching obligation relating to payment of social security contributions: Section 123(4) No 1 Competition Act
Breaching of obligations in the fields of environmental law: Section 124(1) No 1 Competition Act
Breaching of obligations in the fields of social law: Section 124(1) No 1 Competition Act
Breaching of obligations in the fields of labour law: Section 124(1) No 1 Competition Act
Insolvency: Section 124(1) No 2 Competition Act
Assets being administered by liquidator: Section 124(1) No 2 Competition Act
Business activities are suspended: Section 124(1) No 3 Competition Act
Analogous situation like bankruptcy, insolvency or arrangement with creditors under national law: Section 124(1) No 2 Competition Act
Grave professional misconduct: Section 124(1) No 2 Competition Act
Agreements with other economic operators aimed at distorting competition: Section 124(1) No 4 Competition Act
Conflict of interest due to its participation in the procurement procedure: Section 124(1) No 5 Competition Act
Direct or indirect involvement in the preparation of this procurement procedure: Section 124(1) No 6 Competition Act
Early termination, damages, or other comparable sanctions: Section 124(1) No 7 Competition Act
Misrepresentation, withheld information, unable to provide required documents or obtained confidential information of this procedure: Section 124(1) No 8 and 9 Competition Act
5. Lot
5.1.
Lot: LOT-0001
Title: Event Management Services in the framework of the EIT Higher Education Institutions Initiative
Description: EIT RawMaterials GmbH intends to establish a framework contract for event management services in relation to the EIT Higher Education Initiative. It is therefore seeking an event management agency to support the planning, organ-isation, delivery, and follow-up of EIT Higher Education Initiative events until the end of 2028. The selected agency is expected to provide flexible, high-quality, and cost-efficient event man-agement services for in-person, hybrid, and online formats, depending on the needs of each specific event. Please refer to the service description for further information.
Internal identifier: EITRM-HEI-EVENT2026
5.1.1.
Purpose
Main nature of the contract: Services
Main classification (cpv): 79952000 Event services
5.1.2.
Place of performance
Anywhere
Additional information: Terms and conditions may be subject to individual service assignments.
5.1.3.
Estimated duration
Start date: 01/10/2026
Duration end date: 31/12/2028
5.1.6.
General information
Reserved participation: 
Participation is not reserved.
The names and professional qualifications of the staff assigned to perform the contract must be given: Tender requirement
Procurement Project fully or partially financed with EU Funds.
The procurement is covered by the Government Procurement Agreement (GPA): yes
This procurement is also suitable for small and medium-sized enterprises (SMEs): yes
Additional information: #Besonders auch geeignet für:other-sme#
5.1.7.
Strategic procurement
Aim of strategic procurement: No strategic procurement
5.1.9.
Selection criteria
Sources of selection criteria: Notice
Criterion: Enrolment in a trade register
Description of selection criterion: 1) Registration with the commercial register (Indication of the HRB/HRA number and the register court). If there is no obligation to register (e.g. due to the legal form), corresponding information must be provided. 2) Registration with a professional or trade register in other EU Member States (For the Member States of the European Union, the respective professional or trade registers are set out in Annex 11 to Directive 2014/24/EU).

Criterion: Average yearly turnover
Description of selection criterion: Total turnover Annual turnover in EUR (net), based on the last three completed financial years before the time limit for tenders, for which figures are already available. Minimum requirement The tenderer must provide evidence that its total turnover for each of the last three completed financial years was at least EUR 1,000,000 (net, excl. VAT) per financial year. Declarations must be made by using the form "Declaration of Eligibility"

Criterion: Professional risk indemnity insurance
Description of selection criterion: Business liability insurance Evidence must be provided of the existence of business liability insurance for activities that are the subject of the tendered contract. Minimum requirement The business liability insurance to be proven must include the following minimum coverage: Personal injury, property damage and financial losses: EUR 500,000 sum insured per claim and limited to EUR 1 million sum insured for all claims in an insurance year. Declarations must be made by using the form "Declaration of Eligibility"

Criterion: References on specified services
Description of selection criterion: References Tenderers have to make proof of suitable references in the form of a self-declaration in a list of the main supplies and services delivered or performed over the last three years before the deadline for submission of tenders. For the purpose of this procurement procedure, a reference is defined as a contractual relationship between the tenderer and a client covering services which are comparable to those subject of the tendered contract. By the means of references it has to be made proof of the following (minimum requirements): - EU Institutions: The tenderer must demonstrate its experience with event management services with EU institutions, international organisations, public sector bodies, or other organisations of similar scale and complexity (minimum requirement: one reference). - Innovation and technology sector: The tenderer must demonstrate its experience with event management services in the innovation and technology sector, including organisations promoting research, innovation, entrepreneurship, technology commercialisation, digital transformation, and industrial competitiveness. For the purpose of this procurement procedure this sector is to be defined as sector in whch companies and public entities develop, manufacture and distribute technologies, e.g. software, IT, hardware, electronics, telecommunication, deep tech (minimum requirement: one reference). - In-person, hybrid, and online events: The tenderer must demonstrate its experience with international in-person, hybrid, and online events, including including conferences and workshops. (minimum requirement: one reference). Note: One reference may cover more than one of the above-mentioned exclusion criteria. Declarations must be made by using the form "Declaration of Eligibility"

Criterion: Average yearly manpower
Description of selection criterion: Number of employees Declaration showing the tenderer's average annual number of permanent employees over the last three completed fiscal years before the deadline for submission of tenders. Declarations must be made by using the form "Declaration of Eligibility"

Criterion: Subcontracting proportion
Description of selection criterion: Tenderers have to declare which parts of the contract the tenderer intends to subcontract, where such a declaration is already possible. Declarations must be made by using the form "Declaration of Eligibility"
5.1.10.
Award criteria
Criterion: 
Type: Quality
Name: Concept outline for an in-person commu-nity event
Description: See section 6.4.1 of the invitation to tender. The tenderer is requested to prepare a concept with an outline for an in-person community event with the following minimum content (see table below). The outline for an in-person community event should not exceed 20 DIN A4 text pages (with maximum font size 11, Arial or comparable). The tender concept shall be prepared up in accordance with the guidelines set out in the sep-arate document "In-Person Community Event Brief." Please refer to the procurement documents for further information on the award criteria and the evaluation of tenders.
Category of award weight criterion: Weight (percentage, exact)
Award criterion number: 50
Criterion: 
Type: Quality
Name: Quality, Expertise and Experience of the Proposed Project Team
Description: See section 6.4.2 of the invitation to tender. The tenderer is requested to prepare a presentation of the agency's team for the contractual services covering all required roles. The presentation shall not exceed 1 DIN A4 text page (with maximum font size 11, Arial or comparable) per team member. Please refer to the procurement documents for further information on the award criteria and the evaluation of tenders.
Category of award weight criterion: Weight (percentage, exact)
Award criterion number: 20
Criterion: 
Type: Price
Name: Total per price list
Description: See section 6.5 of the invitation to tender. The tenderers calculate the requested prices on the basis of the Service Description and the Terms of Contract and enter these in full in the fields provided in the Price List. Please refer to the procurement documents for further information on the award criteria and the evaluation of tenders.
Category of award weight criterion: Weight (percentage, exact)
Award criterion number: 30
5.1.11.
Procurement documents
Languages in which the procurement documents are officially available: English
Deadline for requesting additional information: 24/08/2026 23:59:59 (UTC+02:00) Eastern European Time, Central European Summer Time
Address of the procurement documents: https://www.dtvp.de/Satellite/notice/CXP4DM2MGGZ/documents
Ad hoc communication channel: 
URL: https://www.dtvp.de/Satellite/notice/CXP4DM2MGGZ
5.1.12.
Terms of procurement
Terms of submission: 
Electronic submission: Required
Address for submission: https://www.dtvp.de/Satellite/notice/CXP4DM2MGGZ
Languages in which tenders or requests to participate may be submitted: English
Electronic catalogue: Not allowed
Variants: Not allowed
Tenderers may submit more than one tender: Not allowed
Deadline for receipt of tenders: 01/09/2026 12:00:00 (UTC+02:00) Eastern European Time, Central European Summer Time
Duration during which the tender must remain valid: 3 Months
Information that can be supplemented after the submission deadline: 
At the discretion of the buyer, all missing tenderer-related documents may be submitted later.
Additional information: Section 56 Procurement Ordinance shall apply to follow-up requests for documentation.
Terms of contract: 
The execution of the contract must be performed within the framework of sheltered employment programmes: No
Electronic invoicing: Allowed
Electronic ordering will be used: yes
Electronic payment will be used: yes
5.1.15.
Techniques
Framework agreement: 
Framework agreement, without reopening of competition
Maximum number of participants: 1
Information about the dynamic purchasing system: 
No dynamic purchase system
5.1.16.
Further information, mediation and review
Review organisation: Vergabekammer des Landes Berlin
Information about review deadlines: According to section 160 (3) sentence 1 No 4 Competition Act a review procedure is inadmissible, if more than 15 calendar days have expired since receipt of notification from the contracting authority that it is unwilling to redress the objection.
Organisation providing additional information about the procurement procedure: EIT RawMaterials GmbH
Organisation providing more information on the review procedures: Vergabekammer des Landes Berlin
Organisation receiving requests to participate: EIT RawMaterials GmbH
8. Organisations
8.1.
ORG-0001
Official name: EIT RawMaterials GmbH
Registration number: VAT ID DE301692026
Postal address: Knesebeckstr. 62
Town: Berlin
Postcode: 10719
Country subdivision (NUTS): Berlin (DE300)
Country: Germany
Email: vergabe@eichlerkernklein.de
Telephone: +4930467384230
Roles of this organisation: 
Buyer
Organisation providing additional information about the procurement procedure
Organisation receiving requests to participate
8.1.
ORG-0002
Official name: Vergabekammer des Landes Berlin
Registration number: 11-1300000V00-74
Postal address: Martin-Luther-Straße 105
Town: Berlin
Postcode: 10825
Country subdivision (NUTS): Berlin (DE300)
Country: Germany
Email: vergabekammer@senweb.berlin.de
Internet address: https://www.berlin.de/sen/wirtschaft/wirtschaftsrecht/vergabekammer/
Roles of this organisation: 
Review organisation
Organisation providing more information on the review procedures
8.1.
ORG-0003
Official name: Datenservice Öffentlicher Einkauf (in Verantwortung des Beschaffungsamts des BMI)
Registration number: 0204:994-DOEVD-83
Town: Bonn
Postcode: 53119
Country subdivision (NUTS): Bonn, Kreisfreie Stadt (DEA22)
Country: Germany
Email: noreply.esender_hub@bescha.bund.de
Telephone: +49228996100
Roles of this organisation: 
TED eSender
Notice information
Notice identifier/version: 4aa79d2d-1585-4f1d-b798-a757b5e9648e  -  01
Form type: Competition
Notice type: Contract or concession notice – standard regime
Notice subtype: 16
Notice dispatch date: 31/07/2026 12:53:47 (UTC+02:00) Eastern European Time, Central European Summer Time
Languages in which this notice is officially available: English
Notice publication number: 534157-2026
OJ S issue number: 147/2026
Publication date: 03/08/2026