1. Buyer
1.1.
Buyer
Official name: European Patent Organisation
Legal type of the buyer: International organisation
Activity of the contracting authority: Economic affairs
2. Procedure
2.1.
Procedure
Title: External Audit services - Assistance to the Board of Auditors
Description: See Procurement Documents
Procedure identifier: 73b18f4b-6877-4db9-ad29-e131d79182cc
Internal identifier: EPO-2026-02480
Type of procedure: Open
The procedure is accelerated: no
2.1.1.
Purpose
Main nature of the contract: Services
Main classification (cpv): 79212000 Auditing services
2.1.2.
Place of performance
Anywhere in the European Economic Area
2.1.4.
General information
Additional information: Proposals for variants, the effect of which would be to reduce significantly the rights and safeguards of the EPO, are not allowed. Questions submitted after the deadline for receipt of requests for clarification will not be answered. After expiry of the deadline, the questions submitted by others and the corresponding clarifications will be available in the EPO procurement portal
Legal basis:
Directive 2014/24/EU
2.1.5.
Terms of procurement
Terms of submission:
Maximum number of lots for which one tenderer can submit tenders: 5
Terms of contract:
Maximum number of lots for which contracts can be awarded to one tenderer: 5
2.1.6.
Grounds for exclusion
Sources of grounds for exclusion: Procurement Document
4. Group of lots
4.1.
Group of lots: GLO-0001
Lots included: LOT-0001, LOT-0002, LOT-0003, LOT-0004, LOT-0005
5. Lot
5.1.
Lot: LOT-0001
Title: External Audit services - Assistance to the Board of Auditors - Lot 1: Business Administration
Description: See Procurement Documents
5.1.1.
Purpose
Main nature of the contract: Services
Main classification (cpv): 79212000 Auditing services
5.1.2.
Place of performance
Anywhere in the European Economic Area
5.1.3.
Estimated duration
Duration: 5 Years
5.1.6.
General information
Reserved participation:
Participation is not reserved.
Procurement Project not financed with EU Funds.
The procurement is covered by the Government Procurement Agreement (GPA): no
5.1.9.
Selection criteria
Sources of selection criteria: Procurement Document
5.1.10.
Award criteria
Criterion:
Type: Price
Description: Price
Category of award weight criterion: Weight (points, exact)
Award criterion number: 30
Criterion:
Type: Quality
Description: Quality
Category of award weight criterion: Weight (points, exact)
Award criterion number: 70
5.1.11.
Procurement documents
Access to certain procurement documents is restricted
Justification for restricting access to certain procurement documents: Protection of particularly sensitive information
5.1.12.
Terms of procurement
Terms of submission:
Electronic submission: Required
Languages in which tenders or requests to participate may be submitted: English
Electronic catalogue: Allowed
Variants: Allowed
Tenderers may submit more than one tender: Allowed
Deadline for receipt of tenders: 28/09/2026 12:30:00 (UTC+00:00) Western European Time, GMT
Duration during which the tender must remain valid: 6 Months
Terms of contract:
The execution of the contract must be performed within the framework of sheltered employment programmes: No
Electronic invoicing: Allowed
Electronic ordering will be used: yes
Electronic payment will be used: yes
5.1.15.
Techniques
Framework agreement:
No framework agreement
Information about the dynamic purchasing system:
No dynamic purchase system
5.1.16.
Further information, mediation and review
Mediation organisation: European Patent Organisation
Review organisation: European Patent Organisation
Organisation providing more information on the review procedures: European Patent Organisation
Organisation receiving requests to participate: European Patent Organisation
Organisation processing tenders: European Patent Organisation
5.1.
Lot: LOT-0002
Title: External Audit services - Assistance to the Board of Auditors - Lot 2: IT
Description: See Procurement Documents
5.1.1.
Purpose
Main nature of the contract: Services
Main classification (cpv): 79212000 Auditing services
5.1.2.
Place of performance
Anywhere in the European Economic Area
5.1.3.
Estimated duration
Duration: 5 Years
5.1.6.
General information
Reserved participation:
Participation is not reserved.
Procurement Project not financed with EU Funds.
The procurement is covered by the Government Procurement Agreement (GPA): no
5.1.9.
Selection criteria
Sources of selection criteria: Procurement Document
5.1.11.
Procurement documents
Access to certain procurement documents is restricted
Justification for restricting access to certain procurement documents: Protection of particularly sensitive information
5.1.12.
Terms of procurement
Terms of submission:
Electronic submission: Required
Languages in which tenders or requests to participate may be submitted: English
Electronic catalogue: Allowed
Deadline for receipt of tenders: 28/09/2026 12:30:00 (UTC+00:00) Western European Time, GMT
Duration during which the tender must remain valid: 6 Months
Terms of contract:
The execution of the contract must be performed within the framework of sheltered employment programmes: No
Electronic invoicing: Allowed
Electronic ordering will be used: yes
Electronic payment will be used: yes
5.1.15.
Techniques
Framework agreement:
No framework agreement
Information about the dynamic purchasing system:
No dynamic purchase system
5.1.16.
Further information, mediation and review
Mediation organisation: European Patent Organisation
Review organisation: European Patent Organisation
Organisation providing more information on the review procedures: European Patent Organisation
Organisation receiving requests to participate: European Patent Organisation
Organisation processing tenders: European Patent Organisation
5.1.
Lot: LOT-0003
Title: External Audit services - Assistance to the Board of Auditors - Lot 3: Building and sustainability
Description: See Procurement Documents
5.1.1.
Purpose
Main nature of the contract: Services
Main classification (cpv): 79212000 Auditing services
5.1.2.
Place of performance
Anywhere in the European Economic Area
5.1.3.
Estimated duration
Duration: 5 Years
5.1.6.
General information
Reserved participation:
Participation is not reserved.
Procurement Project not financed with EU Funds.
The procurement is covered by the Government Procurement Agreement (GPA): no
5.1.9.
Selection criteria
Sources of selection criteria: Procurement Document
5.1.11.
Procurement documents
Access to certain procurement documents is restricted
Justification for restricting access to certain procurement documents: Protection of particularly sensitive information
5.1.12.
Terms of procurement
Terms of submission:
Electronic submission: Required
Languages in which tenders or requests to participate may be submitted: English
Electronic catalogue: Allowed
Deadline for receipt of tenders: 28/09/2026 12:30:00 (UTC+00:00) Western European Time, GMT
Duration during which the tender must remain valid: 6 Months
Terms of contract:
The execution of the contract must be performed within the framework of sheltered employment programmes: No
Electronic invoicing: Allowed
Electronic ordering will be used: yes
Electronic payment will be used: yes
5.1.15.
Techniques
Framework agreement:
No framework agreement
Information about the dynamic purchasing system:
No dynamic purchase system
5.1.16.
Further information, mediation and review
Mediation organisation: European Patent Organisation
Review organisation: European Patent Organisation
Organisation providing more information on the review procedures: European Patent Organisation
Organisation receiving requests to participate: European Patent Organisation
Organisation processing tenders: European Patent Organisation
5.1.
Lot: LOT-0004
Title: External Audit services - Assistance to the Board of Auditors - Lot 4: Long term financial management
Description: See Procurement Documents
5.1.1.
Purpose
Main nature of the contract: Services
Main classification (cpv): 79212000 Auditing services
5.1.2.
Place of performance
Anywhere in the European Economic Area
5.1.3.
Estimated duration
Duration: 5 Years
5.1.6.
General information
Reserved participation:
Participation is not reserved.
Procurement Project not financed with EU Funds.
The procurement is covered by the Government Procurement Agreement (GPA): no
5.1.9.
Selection criteria
Sources of selection criteria: Procurement Document
5.1.11.
Procurement documents
Access to certain procurement documents is restricted
Justification for restricting access to certain procurement documents: Protection of particularly sensitive information
5.1.12.
Terms of procurement
Terms of submission:
Electronic submission: Required
Languages in which tenders or requests to participate may be submitted: English
Electronic catalogue: Allowed
Deadline for receipt of tenders: 28/09/2026 12:30:00 (UTC+00:00) Western European Time, GMT
Duration during which the tender must remain valid: 6 Months
Terms of contract:
The execution of the contract must be performed within the framework of sheltered employment programmes: No
Electronic invoicing: Allowed
Electronic ordering will be used: yes
Electronic payment will be used: yes
5.1.15.
Techniques
Framework agreement:
No framework agreement
Information about the dynamic purchasing system:
No dynamic purchase system
5.1.16.
Further information, mediation and review
Mediation organisation: European Patent Organisation
Review organisation: European Patent Organisation
Organisation providing more information on the review procedures: European Patent Organisation
Organisation receiving requests to participate: European Patent Organisation
Organisation processing tenders: European Patent Organisation
5.1.
Lot: LOT-0005
Title: External Audit services - Assistance to the Board of Auditors - Lot 5: Annual accounts
Description: See Procurement Documents
5.1.1.
Purpose
Main nature of the contract: Services
Main classification (cpv): 79212000 Auditing services
5.1.2.
Place of performance
Anywhere in the European Economic Area
5.1.3.
Estimated duration
Duration: 5 Years
5.1.6.
General information
Reserved participation:
Participation is not reserved.
Procurement Project not financed with EU Funds.
The procurement is covered by the Government Procurement Agreement (GPA): no
5.1.9.
Selection criteria
Sources of selection criteria: Procurement Document
5.1.11.
Procurement documents
Access to certain procurement documents is restricted
Justification for restricting access to certain procurement documents: Protection of particularly sensitive information
5.1.12.
Terms of procurement
Terms of submission:
Electronic submission: Required
Languages in which tenders or requests to participate may be submitted: English
Electronic catalogue: Allowed
Deadline for receipt of tenders: 28/09/2026 12:30:00 (UTC+00:00) Western European Time, GMT
Duration during which the tender must remain valid: 6 Months
Terms of contract:
The execution of the contract must be performed within the framework of sheltered employment programmes: No
Electronic invoicing: Allowed
Electronic ordering will be used: yes
Electronic payment will be used: yes
5.1.15.
Techniques
Framework agreement:
No framework agreement
Information about the dynamic purchasing system:
No dynamic purchase system
5.1.16.
Further information, mediation and review
Mediation organisation: European Patent Organisation
Review organisation: European Patent Organisation
Organisation providing more information on the review procedures: European Patent Organisation
Organisation receiving requests to participate: European Patent Organisation
Organisation processing tenders: European Patent Organisation
8. Organisations
8.1.
ORG-0001
Official name: European Patent Organisation
Registration number: --
Town: Bob-van-Benthem-Platz 1, Munich
Postcode: 80469
Country subdivision (NUTS): München, Landkreis (DE21H)
Country: Germany
Contact point: Procurement and Vendor Management
Telephone: +49 892399-0
Roles of this organisation:
Buyer
Organisation receiving requests to participate
Organisation processing tenders
Review organisation
Organisation providing more information on the review procedures
Mediation organisation
Notice identifier/version: a78cb961-71ec-45ba-9b96-0f769ef2231a - 01
Form type: Competition
Notice type: Contract or concession notice – standard regime
Notice subtype: 16
Notice dispatch date: 06/08/2026 13:34:09 (UTC+00:00) Western European Time, GMT
Languages in which this notice is officially available: English, German, French
Notice publication number: 549688-2026
OJ S issue number: 151/2026
Publication date: 07/08/2026