58167-2020 - ResultLatvia-Riga: Professional Event Management Services
OJ S 26/2020 06/02/2020
Contract award notice
Services
Legal Basis:
Regulation (EU, Euratom) No 2018/1046

Section I: Contracting authority

I.1.
Name and addresses
Official name: Agency for Support for BEREC (BEREC Office)
Postal address: Z.A.Meierovica Bulvaris 14, 2nd Floor
Town: Riga
NUTS code: LV006 Rīga
Postal code: LV-1050
Country: Latvia
E-mail: procurement@berec.europa.eu
Internet address(es):
Main address: https://www.berec.europa.eu
I.4.
Type of the contracting authority
European institution/agency or international organisation
I.5.
Main activity
General public services

Section II: Object

II.1.
Scope of the procurement
II.1.1.
Title
Professional Event Management Services
Reference number: BEREC/2019/05/OT
II.1.2.
Main CPV code
79950000 Exhibition, fair and congress organisation services
II.1.3.
Type of contract
Services
II.1.4.
Short description
The objective of this procurement procedure is to acquire professional event management services. The procedure is divided into 2 lots:
Lot 1: complex event management services following reopening of competition;
Lot 2: simple event management services using cascade mechanism.
II.1.6.
Information about lots
This contract is divided into lots: yes
II.1.7.
Total value of the procurement
Value excluding VAT: 3 000 000,00 EUR
II.2.
Description
II.2.1.
Title
Lot 1: Complex Event Management Services Following Reopening of Competition
Lot No: 1
II.2.2.
Additional CPV code(s)
55100000 Hotel services, 55300000 Restaurant and food-serving services, 55400000 Beverage-serving services, 55500000 Canteen and catering services, 79800000 Printing and related services, 79500000 Office-support services, 92000000 Recreational, cultural and sporting services, 32300000 Television and radio receivers, and sound or video recording or reproducing apparatus, 22000000 Printed matter and related products
II.2.3.
Place of performance
NUTS code: BE1 Région de Bruxelles-Capitale/Brussels Hoofdstedelijk Gewest
NUTS code: LV Latvija
Main site or place of performance: All EU member states.
II.2.4.
Description of the procurement
The contractor shall be prepared to provide the contracting authority with the full range of services, such as: event management, venue selection and reservation, selection and block-booking of accommodation, organization of catering, coffee breaks and meals, hiring the necessary technical equipment if not available at the venue, selection and organization of transport/transfer services, selection and hiring of speakers, moderators and/or trainers for the events, selection and organization of translation and/or interpreting services (including sign interpretation), selection and organization of note taking services, services for drafting event documents, proofreading and collecting, compiling and distribution of documents, provision of temporary service staff for the event organization, and any other support services related to the events organized by the BEREC Office.
II.2.5.
Award criteria
Quality criterion - Name: Quality criteria / Weighting: 60 %
Price - Weighting: 40 %
II.2.11.
Information about options
Options: no
II.2.13.
Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14.
Additional information

Section IV: Procedure

IV.1.
Description
IV.1.1.
Type of procedure
Open procedure
IV.1.3.
Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
IV.1.8.
Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: no
IV.2.
Administrative information
IV.2.1.
Previous publication concerning this procedure
Notice number in the OJ S: 2019/S 183-444695
IV.2.8.
Information about termination of dynamic purchasing system
IV.2.9.
Information about termination of call for competition in the form of a prior information notice

Section V: Award of contract

Contract No: BEREC/19/163
Lot No: 1
Title:
Complex Event Management Services Following Reopening of Competition
A contract/lot is awarded: yes
V.2.
Award of contract
V.2.1.
Date of conclusion of the contract
15/01/2020
V.2.2.
Information about tenders
Number of tenders received: 8
The contract has been awarded to a group of economic operators: no
V.2.3.
Name and address of the contractor
Official name: Pomilio blumm SRL
National registration number: PE-83649
Town: Pescara
NUTS code: ITF13 Pescara
Postal code: 65121
Country: Italy
The contractor is an SME: yes
V.2.4.
Information on value of the contract/lot
Initial estimated total value of the contract/lot: 2 519 000,00 EUR
Total value of the contract/lot: 2 519 000,00 EUR
V.2.5.
Information about subcontracting
The contract is likely to be subcontracted

Section V: Award of contract

Contract No: BEREC/19/164
Lot No: 1
Title:
Complex Event Management Services Following Reopening of Competition
A contract/lot is awarded: yes
V.2.
Award of contract
V.2.1.
Date of conclusion of the contract
15/01/2020
V.2.2.
Information about tenders
Number of tenders received: 8
The contract has been awarded to a group of economic operators: no
V.2.3.
Name and address of the contractor
Official name: ProPager
National registration number: 397452822
Town: Paris
NUTS code: FR101 Paris
Postal code: 1000
Country: France
The contractor is an SME: yes
V.2.4.
Information on value of the contract/lot
Initial estimated total value of the contract/lot: 2 519 000,00 EUR
Total value of the contract/lot: 2 519 000,00 EUR
V.2.5.
Information about subcontracting
The contract is likely to be subcontracted

Section V: Award of contract

Contract No: BEREC/19/165
Lot No: 1
Title:
Complex Event Management Services Following Reopening of Competition
A contract/lot is awarded: yes
V.2.
Award of contract
V.2.1.
Date of conclusion of the contract
15/01/2020
V.2.2.
Information about tenders
Number of tenders received: 8
The contract has been awarded to a group of economic operators: no
V.2.3.
Name and address of the contractor
Official name: Adria Congrex SRL
National registration number: RN-240542
Town: Rimini
NUTS code: ITH59 Rimini
Postal code: 47922
Country: Italy
The contractor is an SME: yes
V.2.4.
Information on value of the contract/lot
Initial estimated total value of the contract/lot: 2 519 000,00 EUR
Total value of the contract/lot: 2 519 000,00 EUR
V.2.5.
Information about subcontracting

Section V: Award of contract

Contract No: BEREC/19/166
Lot No: 1
Title:
Complex Event Management Services Following Reopening of Competition
A contract/lot is awarded: yes
V.2.
Award of contract
V.2.1.
Date of conclusion of the contract
15/01/2020
V.2.2.
Information about tenders
Number of tenders received: 8
The contract has been awarded to a group of economic operators: no
V.2.3.
Name and address of the contractor
Official name: Phrenos SPRL
National registration number: BE0450838677
Town: Brussels
NUTS code: BE100 Arr. de Bruxelles-Capitale/Arr. Brussel-Hoofdstad
Postal code: 1000
Country: Belgium
The contractor is an SME: yes
V.2.4.
Information on value of the contract/lot
Initial estimated total value of the contract/lot: 2 519 000,00 EUR
Total value of the contract/lot: 2 519 000,00 EUR
V.2.5.
Information about subcontracting
The contract is likely to be subcontractedValue or proportion likely to be subcontracted to third partiesProportion: 20 %

Section V: Award of contract

Contract No: BEREC/19/167
Lot No: 1
Title:
Complex Event Management Services Following Reopening of Competition
A contract/lot is awarded: yes
V.2.
Award of contract
V.2.1.
Date of conclusion of the contract
15/01/2020
V.2.2.
Information about tenders
Number of tenders received: 8
The contract has been awarded to a group of economic operators: no
V.2.3.
Name and address of the contractor
Official name: European Service Network SA
National registration number: 428304785
Town: Brussels
NUTS code: BE100 Arr. de Bruxelles-Capitale/Arr. Brussel-Hoofdstad
Postal code: 1000
Country: Belgium
The contractor is an SME: yes
V.2.4.
Information on value of the contract/lot
Initial estimated total value of the contract/lot: 2 519 000,00 EUR
Total value of the contract/lot: 2 519 000,00 EUR
V.2.5.
Information about subcontracting

Section VI: Complementary information

VI.3.
Additional information
VI.4.
Procedures for review
VI.4.1.
Review body
Official name: General Court of the European Union
Postal address: rue du Fort Niedergrünewald
Town: Luxembourg
Postal code: 2925
Country: Luxembourg
VI.5.
Date of dispatch of this notice
30/01/2020