See the notice on TED website
1. Buyer
1.1.
Buyer
Official name: Itä-Suomen yliopisto
Legal type of the buyer: Body governed by public law
Activity of the contracting authority: Education
1.1.
Buyer
Official name: University of Lapland
Legal type of the buyer: Body governed by public law
Activity of the contracting authority: Education
1.1.
Buyer
Official name: University of Vaasa
Legal type of the buyer: Body governed by public law
Activity of the contracting authority: Education
1.1.
Buyer
Official name: Åbo Akademi
Legal type of the buyer: Body governed by public law
Activity of the contracting authority: Education
2. Procedure
2.1.
Procedure
Title: Support tool for doctoral journey
Description: The object of the procurement is a system for monitoring the progress of doctoral studies for the use of the University of Eastern Finland, University of Lapland, University of Vaasa and Åbo Akademi University as a SaaS service and the services associated with it. The object of the procurement consists of the following: -Software service and its user support, covering the system for monitoring progress in doctoral studies that is the object of the procurement as a software service (later referred to as the SaaS) and its user support, including support services for both the Contracting Entity’s representatives and end users. -The object of the procurement also includes the right to extend the SaaS with new add-ons and services. -SaaS deployment covering all tasks that need to be completed in order to start using the SaaS and its user support, including configurations and integrations required for each university. The most common interface terminology can be found in the specification document. The deployment will take place in two phases. In the first phase, support for the doctoral dissertation path will be deployed up till the pre-examination stage, and in the second phase, support for the pre-examination process will be deployed. -Other expert services, including those needed in addition to the ones mentioned above.
Procedure identifier: 58f90545-ff8e-4e67-8a13-5c5176c85167
Internal identifier: 702/02.07.00/2026
Type of procedure: Open
The procedure is accelerated: no
Main features of the procedure: The Finnish Act on Public Procurement and Concession Contracts (1397/2016) shall be complied with the procurement. The contract award procedure to be applied is Open procedure (1397/2016 - 32§).
2.1.1.
Purpose
Main nature of the contract: Services
Main classification (cpv): 72000000 IT services: consulting, software development, Internet and support
Additional classification (cpv): 48000000 Software package and information systems
2.1.2.
Place of performance
Anywhere in the European Economic Area
2.1.3.
Value
Estimated value excluding VAT: 800 000,00 EUR
2.1.4.
General information
Legal basis:
Directive 2014/24/EU
2.1.6.
Grounds for exclusion
Sources of grounds for exclusion: European Single Procurement Document (ESPD)
5. Lot
5.1.
Lot: LOT-0000
Title: Support tool for doctoral journey
Description: The object of the procurement is a system for monitoring the progress of doctoral studies for the use of the University of Eastern Finland, University of Lapland, University of Vaasa and Åbo Akademi University as a SaaS service and the services associated with it. The object of the procurement consists of the following: -Software service and its user support, covering the system for monitoring progress in doctoral studies that is the object of the procurement as a software service (later referred to as the SaaS) and its user support, including support services for both the Contracting Entity’s representatives and end users. -The object of the procurement also includes the right to extend the SaaS with new add-ons and services. -SaaS deployment covering all tasks that need to be completed in order to start using the SaaS and its user support, including configurations and integrations required for each university. The most common interface terminology can be found in the specification document. The deployment will take place in two phases. In the first phase, support for the doctoral dissertation path will be deployed up till the pre-examination stage, and in the second phase, support for the pre-examination process will be deployed. -Other expert services, including those needed in addition to the ones mentioned above.
Internal identifier: 702/02.07.00/2026
5.1.1.
Purpose
Main nature of the contract: Services
Main classification (cpv): 72000000 IT services: consulting, software development, Internet and support
Additional classification (cpv): 48000000 Software package and information systems
5.1.2.
Place of performance
Anywhere in the European Economic Area
5.1.3.
Estimated duration
Other duration: Unlimited
5.1.5.
Value
Estimated value excluding VAT: 800 000,00 EUR
5.1.6.
General information
Reserved participation:
Participation is not reserved.
Procurement Project not financed with EU Funds.
The procurement is covered by the Government Procurement Agreement (GPA): yes
This procurement is also suitable for small and medium-sized enterprises (SMEs): yes
5.1.9.
Selection criteria
Sources of selection criteria: European Single Procurement Document (ESPD), Procurement Document
5.1.10.
Award criteria
Criterion:
Type: Price
Name: Price
Description: The tender that is overall most economically advantageous, i.e. the lowest in price, will be selected. Prices will be compared based on the submitted pricing information and the calculated comparison price derived from it. The tender with the lowest comparison price will receive the full points according to the weighting. The scores of other tenderers will be calculated in relation to the lowest tender using the formula: (lowest tender’s comparison price / tenderer’s comparison price) × 100 (weighting)
Category of award fixed criterion: Fixed value (total)
Award criterion number: 100
5.1.11.
Procurement documents
Deadline for requesting additional information: 04/09/2026 07:00:00 (UTC+00:00) Western European Time, GMT
5.1.12.
Terms of procurement
Terms of submission:
Electronic submission: Required
Languages in which tenders or requests to participate may be submitted: English
Electronic catalogue: Not allowed
Tenderers may submit more than one tender: Not allowed
Deadline for receipt of tenders: 24/09/2026 07:00:00 (UTC+00:00) Western European Time, GMT
Duration during which the tender must remain valid: 3 Months
Information about public opening:
Opening date: 24/09/2026 07:05:00 (UTC+00:00) Western European Time, GMT
Terms of contract:
The execution of the contract must be performed within the framework of sheltered employment programmes: No
Electronic invoicing: Allowed
Electronic ordering will be used: no
Electronic payment will be used: yes
5.1.15.
Techniques
Framework agreement:
No framework agreement
Information about the dynamic purchasing system:
No dynamic purchase system
5.1.16.
Further information, mediation and review
Review organisation: Markkinaoikeus
Information about review deadlines: According to the Finnish Act on Public Procurement and Concession Contracts (1397/2016
Organisation providing more information on the review procedures: Markkinaoikeus
Organisation receiving requests to participate: Itä-Suomen yliopisto
Organisation processing tenders: Itä-Suomen yliopisto
8. Organisations
8.1.
ORG-0001
Official name: Itä-Suomen yliopisto
Registration number: 2285733-9
Postal address: Yliopistonranta 1
Town: Kuopio
Postcode: 70210
Country subdivision (NUTS): Pohjois-Savo (FI1DB)
Country: Finland
Contact point: Procurement Services
Telephone: +358 294451111
Roles of this organisation:
Organisation receiving requests to participate
Organisation processing tenders
8.1.
ORG-0002
Official name: University of Lapland
Registration number: 0292800-5
Town: Rovaniemi
Postcode: 96300
Country subdivision (NUTS): Lappi (FI1D7)
Country: Finland
Contact point: Registry Office
Telephone: +358 404844484
Roles of this organisation:
Buyer
8.1.
ORG-0003
Official name: University of Vaasa
Registration number: 0209599-8
Town: Vaasa
Postcode: 65200
Country subdivision (NUTS): Pohjanmaa (FI19A)
Country: Finland
Contact point: Registry Office
Telephone: +358 294498000
Roles of this organisation:
Buyer
8.1.
ORG-0004
Official name: Åbo Akademi
Registration number: 0246312-1
Town: Turku
Postcode: 20500
Country subdivision (NUTS): Varsinais-Suomi (FI1C1)
Country: Finland
Contact point: Registry Office
Telephone: +358 22154106
Roles of this organisation:
Buyer
8.1.
ORG-0005
Official name: Markkinaoikeus
Registration number: 3006157-6
Postal address: Radanrakentajantie 5
Town: Helsinki
Postcode: 00520
Country subdivision (NUTS): Helsinki-Uusimaa (FI1B1)
Country: Finland
Telephone: +358 295643300
Roles of this organisation:
Review organisation
Organisation providing more information on the review procedures
8.1.
ORG-0006
Official name: Hansel Oy (Hilma)
Registration number: FI09880841
Postal address: Mannerheiminaukio 1a
Town: Helsinki
Postcode: 00100
Country subdivision (NUTS): Helsinki-Uusimaa (FI1B1)
Country: Finland
Contact point: eSender
Telephone: 029 55 636 30
Roles of this organisation:
TED eSender
Notice information
Notice identifier/version: d157bb24-2479-4214-833b-1f3722d7a82d - 01
Form type: Competition
Notice type: Contract or concession notice – standard regime
Notice subtype: 16
Notice dispatch date: 21/08/2026 10:01:28 (UTC+00:00) Western European Time, GMT
Notice dispatch date (eSender): 21/08/2026 10:01:29 (UTC+00:00) Western European Time, GMT
Languages in which this notice is officially available: English
Notice publication number: 582290-2026
OJ S issue number: 162/2026
Publication date: 24/08/2026