1. Buyer
1.1.
Buyer
Official name: KAREL.
Legal type of the buyer: Regional authority
Activity of the contracting authority: General public services
2. Procedure
2.1.
Procedure
Title: Europese openbare aanbesteding VMS en ATS Regio West Brabant
Description: Levering, implementatie, inrichting, beheer, onderhoud en ondersteuning van een Applicant Tracking Systeem (ATS) en een Vendor Management Systeem (VMS) voor RWB en de Deelnemende Organisaties. 29 gemeenten en 28 gemeenten verdeeld over 2 percelen
Procedure identifier: d5d25196-cb09-48fa-bd4d-90f7706ef920
Internal identifier: K011612
Type of procedure: Open
The procedure is accelerated: no
2.1.1.
Purpose
Main nature of the contract: Services
Main classification (cpv): 79600000 Recruitment services
Additional classification (cpv): 75131100 General personnel services for the government
2.1.2.
Place of performance
Country subdivision (NUTS): West-Noord-Brabant (NL411)
Country: Netherlands
Additional information: Regio west brabant
2.1.4.
General information
Legal basis:
Directive 2014/24/EU
2.1.5.
Terms of procurement
Terms of submission:
Maximum number of lots for which one tenderer can submit tenders: 2
Terms of contract:
Maximum number of lots for which contracts can be awarded to one tenderer: 2
2.1.6.
Grounds for exclusion
Sources of grounds for exclusion: Procurement Document
5. Lot
5.1.
Lot: LOT-0001
Title: Perceel 1 — Applicant Tracking Systeem (ATS)
Description: ATS voor het volledige werving- en selectieproces voor 28 aangesloten organisaties: vacatureworkflows, multi-channel publicatie, sollicitatieformulieren, selectiecommissies, talentpoolbeheer, rapportages, AVG-compliance, koppelingen met o.a. werkeninwestbrabant.nl, werkeninbrabant.nl, HR- en financiële systemen, Microsoft Fabric/Power BI en het VMS. WCAG 2.2 niveau AA. 29 gemeenten en 28 gemeenten verdeeld over 2 percelen
Internal identifier: 1
5.1.1.
Purpose
Main nature of the contract: Services
Main classification (cpv): 79600000 Recruitment services
Additional classification (cpv): 75131100 General personnel services for the government
5.1.2.
Place of performance
Country subdivision (NUTS): West-Noord-Brabant (NL411)
Country: Netherlands
Additional information: Regio west brabant
5.1.3.
Estimated duration
Duration: 60 Months
5.1.6.
General information
Reserved participation:
Participation is not reserved.
The names and professional qualifications of the staff assigned to perform the contract must be given: Not required
Procurement Project not financed with EU Funds.
The procurement is covered by the Government Procurement Agreement (GPA): yes
5.1.7.
Strategic procurement
Aim of strategic procurement: No strategic procurement
5.1.8.
Accessibility criteria
Accessibility criteria for persons with disabilities are included
5.1.9.
Selection criteria
Sources of selection criteria: Procurement Document
5.1.10.
Award criteria
Criterion:
Type: Quality
Name: Wensenpakket ATS
Description: Zie paragraaf 4.6.4 K1 Wensenpakket Beschrijvend document
Category of award weight criterion: Weight (points, exact)
Award criterion number: 30
Criterion:
Type: Quality
Name: Plan van aanpak: implementatie, samenwerking en dienstverlening
Description: Zie paragraaf 4.6.5 K2 Plan van aanpak: implementatie, samenwerking en dienstverlening Beschrijvend document
Category of award weight criterion: Weight (points, exact)
Award criterion number: 25
Criterion:
Type: Quality
Name: Kandidaatreis, gebruikersadoptie en verantwoorde inzet van AI
Description: Zie paragraaf 4.6.6 K3 Kandidaatreis, gebruikersadoptie en verantwoorde inzet van AI Beschrijvend document
Category of award weight criterion: Weight (points, exact)
Award criterion number: 20
Criterion:
Type: Price
Name: Prijs
Description: Zie paragraaf 4.6.2 Prijscriterium Beschrijvend document.
Category of award weight criterion: Weight (points, exact)
Award criterion number: 25
Criterion:
Type: Quality
Name: Ronde 2: Demonstratie en presentatie
Description: Zie paragraaf 4.6.10 K4 Demonstratie en presentatie Beschrijvend document
Category of award weight criterion: Weight (points, exact)
Award criterion number: 35
5.1.11.
Procurement documents
Deadline for requesting additional information: 05/10/2026 10:00:00 (UTC+02:00) Eastern European Time, Central European Summer Time
5.1.12.
Terms of procurement
Terms of submission:
Electronic submission: Required
Languages in which tenders or requests to participate may be submitted: Dutch
Electronic catalogue: Not allowed
Variants: Not allowed
Deadline for receipt of tenders: 26/10/2026 10:00:00 (UTC+01:00) Central European Time, Western European Summer Time
Duration during which the tender must remain valid: 4 Months
Information about public opening:
Opening date: 26/10/2026 10:05:00 (UTC+01:00) Central European Time, Western European Summer Time
Terms of contract:
The execution of the contract must be performed within the framework of sheltered employment programmes: No
Electronic invoicing: Required
Electronic ordering will be used: no
Electronic payment will be used: no
5.1.15.
Techniques
Framework agreement:
No framework agreement
Information about the dynamic purchasing system:
No dynamic purchase system
5.1.16.
Further information, mediation and review
Mediation organisation: KAREL. - Arrondissementsparket Zeeland West-Brabant
Review organisation: KAREL. - Rechtbank Zeeland - West-Brabant
Organisation providing additional information about the procurement procedure: KAREL.
Organisation providing more information on the review procedures: KAREL. - Arrondissementsparket Zeeland West-Brabant
Organisation receiving requests to participate: KAREL.
5.1.
Lot: LOT-0002
Title: Perceel 2 — Vendor Management Systeem (VMS)
Description: VMS voor de volledige cyclus van externe inhuur voor de Inhuurdesk van Flex West-Brabant en 29 aangesloten organisaties: geïntegreerd DAS, mantelpartners en overige raamcontractanten, aanvraag en matching, opdrachtvorming, urenregistratie, self-billing facturatie, documentbeheer, poolbeheer, rapportages. Koppelingen met o.a. Key2Financiën, Proactis (e-facturatie), Power BI, systemen van mantelpartners en flexwestbrabant.nl. Circa 16.600 gebruikers, 1.681 toegelaten leveranciers/zzp'ers, ± 1.450 aanvragen en 1.257 plaatsingen per jaar, jaaromzet € 139 mln.
Internal identifier: 2
5.1.1.
Purpose
Main nature of the contract: Services
Main classification (cpv): 79600000 Recruitment services
5.1.2.
Place of performance
Country subdivision (NUTS): West-Noord-Brabant (NL411)
Country: Netherlands
Additional information: Regio west brabant
5.1.3.
Estimated duration
Duration: 60 Months
5.1.6.
General information
Reserved participation:
Participation is not reserved.
The names and professional qualifications of the staff assigned to perform the contract must be given: Not required
Procurement Project not financed with EU Funds.
The procurement is covered by the Government Procurement Agreement (GPA): yes
5.1.7.
Strategic procurement
Aim of strategic procurement: No strategic procurement
5.1.8.
Accessibility criteria
Accessibility criteria for persons with disabilities are included
5.1.9.
Selection criteria
Sources of selection criteria: Procurement Document
5.1.10.
Award criteria
Criterion:
Type: Quality
Name: Wensenpakket VMS
Description: Zie paragraaf 4.6.7 K1 Wensenpakket Beschrijvend document.
Category of award weight criterion: Weight (points, exact)
Award criterion number: 30
Criterion:
Type: Quality
Name: Plan van aanpak: implementatie, samenwerking en dienstverlening
Description: Zie paragraaf 4.6.8 K2 Plan van aanpak: implementatie, samenwerking en dienstverlening Beschrijvend document.
Category of award weight criterion: Weight (points, exact)
Award criterion number: 25
Criterion:
Type: Quality
Name: Rechtmatigheid en beheersing van de inhuurketen
Description: Zie paragraaf 4.6.9 K3 Rechtmatigheid en beheersing van de inhuurketen Beschrijvend document
Category of award weight criterion: Weight (points, exact)
Award criterion number: 20
Criterion:
Type: Price
Name: Prijs
Description: Zie paragraaf 4.6.2 Prijscriterium Beschrijvend document.
Category of award weight criterion: Weight (points, exact)
Award criterion number: 25
Criterion:
Type: Quality
Name: Ronde 2: Demonstratie en presentatie
Description: Zie paragraaf 4.6.10 K4 Demonstratie en presentatie Beschrijvend document
Category of award weight criterion: Weight (points, exact)
Award criterion number: 35
5.1.11.
Procurement documents
Deadline for requesting additional information: 05/10/2026 10:00:00 (UTC+02:00) Eastern European Time, Central European Summer Time
5.1.12.
Terms of procurement
Terms of submission:
Electronic submission: Required
Languages in which tenders or requests to participate may be submitted: Dutch
Electronic catalogue: Not allowed
Variants: Not allowed
Deadline for receipt of tenders: 26/10/2026 10:00:00 (UTC+01:00) Central European Time, Western European Summer Time
Duration during which the tender must remain valid: 4 Months
Information about public opening:
Opening date: 26/10/2026 10:05:00 (UTC+01:00) Central European Time, Western European Summer Time
Terms of contract:
The execution of the contract must be performed within the framework of sheltered employment programmes: No
Electronic invoicing: Required
Electronic ordering will be used: no
Electronic payment will be used: no
5.1.15.
Techniques
Framework agreement:
No framework agreement
Information about the dynamic purchasing system:
No dynamic purchase system
5.1.16.
Further information, mediation and review
Mediation organisation: KAREL. - Arrondissementsparket Zeeland West-Brabant
Review organisation: KAREL. - Rechtbank Zeeland - West-Brabant
Organisation providing additional information about the procurement procedure: KAREL.
Organisation providing more information on the review procedures: KAREL. - Arrondissementsparket Zeeland West-Brabant
Organisation receiving requests to participate: KAREL.
8. Organisations
8.1.
ORG-0001
Official name: KAREL.
Registration number: 54674912
Postal address: Roosendaalseweg 4
Town: Etten-Leur
Postcode: 4875 AA
Country subdivision (NUTS): West-Noord-Brabant (NL411)
Country: Netherlands
Contact point: Vera Horsch
Telephone: +31 630326347
Other contact points:
Official name: Rechtbank Zeeland - West-Brabant
Postal address: Stationslaan 10
Town: Breda
Postcode: 4815 GW
Country subdivision (NUTS): West-Noord-Brabant (NL411)
Country: Netherlands
Telephone: +31 883616000
Other contact points:
Official name: Arrondissementsparket Zeeland West-Brabant
Postal address: Postbus 90112
Town: Breda
Postcode: 4800 RA
Country subdivision (NUTS): West-Noord-Brabant (NL411)
Country: Netherlands
Contact point: Arrondissementsrechtbank Breda
Telephone: +31 768872444
Fax: +31 768872195
Other contact points:
Official name: Arrondissementsparket Zeeland West-Brabant
Postal address: Postbus 90112
Town: Breda
Postcode: 4800 RA
Country subdivision (NUTS): West-Noord-Brabant (NL411)
Country: Netherlands
Contact point: Arrondissementsrechtbank Breda
Telephone: +31 768872444
Fax: +31 768872195
Roles of this organisation:
Buyer
Organisation providing additional information about the procurement procedure
Organisation receiving requests to participate
Review organisation
Organisation providing more information on the review procedures
Mediation organisation
10. Change
Notice identifier/version: bfae4e19-f2e7-4efb-8d2b-f87d9ca4b991 - 01
Form type: Competition
Notice type: Contract or concession notice – standard regime
Notice subtype: 16
Notice dispatch date: 14/09/2026 11:53:53 (UTC+02:00) Eastern European Time, Central European Summer Time
Languages in which this notice is officially available: Dutch
Notice publication number: 634016-2026
OJ S issue number: 178/2026
Publication date: 15/09/2026