1. Buyer
1.1.
Buyer
Official name: Universiteit Utrecht
Legal type of the buyer: Body governed by public law
Activity of the contracting authority: Education
2. Procedure
2.1.
Procedure
Title: Library Management System
Description: The Utrecht University Library is looking for a Library Management System (LMS) as Software as a Service (SaaS) to support its services for its patrons and to manage its collections. It concerns an LMS with the following components: • Circulation and patron management • Acquisitions • Management of digital and printed collections • Discovery and access • Administrative tools
Procedure identifier: f7e03c44-3908-4b3f-ba43-59a571bd1f3f
Internal identifier: e5407980-96b9-48f2-b877-b4ee64404c49
Type of procedure: Open
The procedure is accelerated: no
2.1.1.
Purpose
Main nature of the contract: Services
Main classification (cpv): 72212160 Library software development services
Additional classification (cpv): 48161000 Library management system
2.1.2.
Place of performance
Country: Netherlands
Anywhere in the given country
Additional information: See documentation
2.1.3.
Value
Estimated value excluding VAT: 2 250 000,00 EUR
2.1.4.
General information
Legal basis:
Directive 2014/24/EU
2.1.6.
Grounds for exclusion
Sources of grounds for exclusion: European Single Procurement Document (ESPD), Procurement Document
5. Lot
5.1.
Lot: LOT-0000
Title: Library Management System
Description: The Utrecht University Library is looking for a Library Management System (LMS) as Software as a Service (SaaS) to support its services for its patrons and to manage its collections. It concerns an LMS with the following components: • Circulation and patron management • Acquisitions • Management of digital and printed collections • Discovery and access • Administrative tools
Internal identifier: 6b55c8f0-ac4d-494c-b23c-51d883491b64
5.1.1.
Purpose
Main nature of the contract: Services
Main classification (cpv): 72212160 Library software development services
Additional classification (cpv): 48161000 Library management system
5.1.2.
Place of performance
Country: Netherlands
Anywhere in the given country
Additional information: See documentation
5.1.3.
Estimated duration
Duration: 5 Years
5.1.4.
Renewal
Maximum renewals: 5
Other information about renewals: five (5) times for periods of one (1) year
5.1.5.
Value
Estimated value excluding VAT: 2 250 000,00 EUR
5.1.6.
General information
Reserved participation:
Participation is not reserved.
Procurement Project not financed with EU Funds.
The procurement is covered by the Government Procurement Agreement (GPA): yes
5.1.9.
Selection criteria
Sources of selection criteria: European Single Procurement Document (ESPD)
5.1.11.
Procurement documents
Languages in which the procurement documents are officially available: English
5.1.12.
Terms of procurement
Terms of submission:
Electronic submission: Allowed
Languages in which tenders or requests to participate may be submitted: Dutch, English
Electronic catalogue: Not allowed
Deadline for receipt of tenders: 24/11/2026 10:00:00 (UTC+00:00) Western European Time, GMT
Duration during which the tender must remain valid: 90 Days
Terms of contract:
The execution of the contract must be performed within the framework of sheltered employment programmes: No
Electronic invoicing: Required
Electronic ordering will be used: no
Electronic payment will be used: yes
5.1.15.
Techniques
Framework agreement:
No framework agreement
Information about the dynamic purchasing system:
No dynamic purchase system
5.1.16.
Further information, mediation and review
Review organisation: Rechtbank Midden-Nederland
Organisation providing more information on the review procedures: Universiteit Utrecht
8. Organisations
8.1.
ORG-0001
Official name: Universiteit Utrecht
Registration number: 30275924
Postal address: Heidelberglaan 8
Town: Utrecht
Postcode: 3584CS
Country subdivision (NUTS): Utrecht (NL350)
Country: Netherlands
Contact point: Hester Haasdijk
Telephone: +31 638679644
Roles of this organisation:
Buyer
Organisation providing more information on the review procedures
8.1.
ORG-0002
Official name: Rechtbank Midden-Nederland
Registration number: 82940444
Postal address: Vrouwe Justitiaplein 1
Town: Utrecht
Postcode: 3511 EX
Country subdivision (NUTS): Utrecht (NL350)
Country: Netherlands
Telephone: +31302531230
Roles of this organisation:
Review organisation
Notice identifier/version: a7f4d5f0-466c-4299-b60a-af4125d2a8c0 - 01
Form type: Competition
Notice type: Contract or concession notice – standard regime
Notice subtype: 16
Notice dispatch date: 14/09/2026 10:24:32 (UTC+00:00) Western European Time, GMT
Notice dispatch date (eSender): 14/09/2026 10:24:32 (UTC+00:00) Western European Time, GMT
Languages in which this notice is officially available: English
Notice publication number: 635040-2026
OJ S issue number: 178/2026
Publication date: 15/09/2026