1. Buyer
1.1.
Buyer
Official name: European Commission, FPI - Service for Foreign Policy Instruments
Legal type of the buyer: EU institution, body or agency
Activity of the contracting authority: General public services
2. Procedure
2.1.
Procedure
Title: Policy Dialogue and Public Diplomacy Facility for Canada
Description: The purpose of this procurement is to procure services that strengthen and deepen EU–Canada relations on key priority themes of shared strategic interest, while advancing EU interests and values in Canada through targeted policy dialogue and public diplomacy. The contract will support the implementation of commitments under the EU–Canada Strategic Partnership Agreement (SPA), the Comprehensive Economic and Trade Agreement (CETA), and, where relevant, other bilateral frameworks including the EU–Canada Green Alliance and the EU–Canada Security and Defence Partnership. The procured services shall comprise two complementary components: Policy Dialogue Support — facilitation of structured policy dialogues across a wide range of areas through concrete activities linked to existing and emerging dialogue mechanisms, including joint committees and working groups involving the EU Delegation and relevant EU services. Public Diplomacy Actions — Design and delivery of public diplomacy initiatives aimed at increasing understanding of EU policies and priorities among Canadian audiences, demonstrating the tangible benefits of the EU–Canada partnership, and strengthening engagement with key Canadian stakeholders beyond government — including media, academia, civil society, youth, and opinion leaders. The services shall deliver measurable policy outcomes, consolidate trusted stakeholder networks, and amplify EU positions across Canada. Through the combined effect of policy dialogue and public diplomacy, the procurement aims to enhance the visibility and credibility of the EU in Canada and contribute to closer alignment between EU and Canadian policy positions and approaches, including in multilateral fora, on major foreign policy priorities.
Procedure identifier: 5b5556ef-3467-442d-a014-ec9e470916c9
Internal identifier: EC-FPI/YOW/2026/EA-RP/0027
Type of procedure: Restricted
The procedure is accelerated: no
2.1.1.
Purpose
Main nature of the contract: Services
Main classification (cpv): 79416000 Public relations services
2.1.2.
Place of performance
Country: Canada
Anywhere in the given country
Additional information: Please consult the procurement documents.
2.1.3.
Value
Estimated value excluding VAT: 3 500 000,00 EUR
2.1.4.
General information
Additional information: For any additional information, please refer to the document A5f "Additional information about the Contract Notice". In case of unavailability or disruptions in the functioning of the electronic means of communication provided in Section 5.1.11 in the last 5 calendar days before the time limit for receipt indicated in Section 5.1.12, the contracting authority reserves the right to extend this time limit and publish the extension at the Internet address provided in Section 5.1.11, without a preceding publication of a corrigendum to this notice. Economic operators interested in this procurement are invited to subscribe to the call for tenders at the address in Section 5.1.11 in order to get notified when new information or documents are published.
Legal basis:
Regulation (EU, Euratom) 2024/2509
LocalLaw - Procurement award procedure applying to European Union external actions financed from the general budget of the European Union and the European Development Fund (EDF)
2.1.6.
Grounds for exclusion
Sources of grounds for exclusion: Procurement Document
5. Lot
5.1.
Lot: LOT-0001
Title: Policy Dialogue and Public Diplomacy Facility for Canada
Description: The purpose of this procurement is to procure services that strengthen and deepen EU–Canada relations on key priority themes of shared strategic interest, while advancing EU interests and values in Canada through targeted policy dialogue and public diplomacy. The contract will support the implementation of commitments under the EU–Canada Strategic Partnership Agreement (SPA), the Comprehensive Economic and Trade Agreement (CETA), and, where relevant, other bilateral frameworks including the EU–Canada Green Alliance and the EU–Canada Security and Defence Partnership. The procured services shall comprise two complementary components: Policy Dialogue Support — facilitation of structured policy dialogues across a wide range of areas through concrete activities linked to existing and emerging dialogue mechanisms, including joint committees and working groups involving the EU Delegation and relevant EU services. Public Diplomacy Actions — Design and delivery of public diplomacy initiatives aimed at increasing understanding of EU policies and priorities among Canadian audiences, demonstrating the tangible benefits of the EU–Canada partnership, and strengthening engagement with key Canadian stakeholders beyond government — including media, academia, civil society, youth, and opinion leaders. The services shall deliver measurable policy outcomes, consolidate trusted stakeholder networks, and amplify EU positions across Canada. Through the combined effect of policy dialogue and public diplomacy, the procurement aims to enhance the visibility and credibility of the EU in Canada and contribute to closer alignment between EU and Canadian policy positions and approaches, including in multilateral fora, on major foreign policy priorities.
Internal identifier: EC-FPI/YOW/2026/EA-RP/0027
5.1.1.
Purpose
Main nature of the contract: Services
Main classification (cpv): 79416000 Public relations services
Additional classification (cpv): 73000000 Research and development services and related consultancy services, 79410000 Business and management consultancy services, 79952000 Event services
5.1.2.
Place of performance
Anywhere
Additional information: The contract will be performed in Canada
5.1.3.
Estimated duration
Duration: 36 Months
5.1.5.
Value
Estimated value excluding VAT: 3 500 000,00 EUR
5.1.6.
General information
Reserved participation:
Participation is not reserved.
Procurement Project fully or partially financed with EU Funds.
Information about European Union funds:
EU funds programme: Neighbourhood, Development and International Cooperation Instrument (NDICI) (2021/2027)
The procurement is covered by the Government Procurement Agreement (GPA): no
Additional information: The procurement is funded by the following EU programme: America and the Caribbean.
5.1.9.
Selection criteria
Sources of selection criteria: Procurement Document
Information about the second stage of a two-stage procedure:
Minimum number of candidates to be invited for the second stage of the procedure: 4
Maximum number of candidates to be invited for the second stage of the procedure: 8
5.1.10.
Award criteria
Criterion:
Type: Quality
Description: Please consult the procurement documents.
Category of award weight criterion: Weight (percentage, exact)
Award criterion number: 80
Criterion:
Type: Price
Description: Please consult the procurement documents.
Category of award weight criterion: Weight (percentage, exact)
Award criterion number: 20
5.1.11.
Procurement documents
Ad hoc communication channel:
Name: Funding and Tenders Portal
5.1.12.
Terms of procurement
Terms of submission:
Electronic submission: Required
Languages in which tenders or requests to participate may be submitted: English
Electronic catalogue: Not allowed
Deadline for receipt of requests to participate: 16/10/2026 23:59:59 (UTC-04:00) Guadeloupe, Martinique, Curaçao
Terms of contract:
The execution of the contract must be performed within the framework of sheltered employment programmes: No
Electronic invoicing: Allowed
Electronic ordering will be used: yes
Electronic payment will be used: yes
5.1.15.
Techniques
Framework agreement:
No framework agreement
Information about the dynamic purchasing system:
No dynamic purchase system
5.1.16.
Further information, mediation and review
Review organisation: Court of Justice of the European Union
Organisation providing more information on the review procedures: European Commission, FPI - Service for Foreign Policy Instruments
8. Organisations
8.1.
ORG-0001
Official name: European Commission, FPI - Service for Foreign Policy Instruments
Registration number: COM
Department: FPI.3 - Public Diplomacy, Global Alliances and Election Observation
Postal address: 150 Metcalfe Street, Suite 1900, Ontario
Town: Ottawa
Postcode: K2P 1P1
Country: Canada
Telephone: +32 2 299 11 11
Roles of this organisation:
Buyer
Organisation providing more information on the review procedures
8.1.
ORG-0002
Official name: Court of Justice of the European Union
Registration number: CURIA
Postal address: Rue du Fort Niedergrünewald
Town: Luxembourg
Postcode: L-2925
Country subdivision (NUTS): Luxembourg (LU000)
Country: Luxembourg
Telephone: +352 4303-1
Roles of this organisation:
Review organisation
8.1.
ORG-0003
Official name: European Commission
Registration number: EUCOM
Postal address: Mondrian (CDMA), Rue du Champ de Mars 21
Town: Brussels
Postcode: B-1050
Country subdivision (NUTS): Arr. de Bruxelles-Capitale/Arr. Brussel-Hoofdstad (BE100)
Country: Belgium
Telephone: +32 2 299 11 11
Roles of this organisation:
TED eSender
10. Change
Notice identifier/version: 4380a57c-c492-433c-a261-ed08888392d5 - 01
Form type: Competition
Notice type: Contract or concession notice – standard regime
Notice subtype: 16
Notice dispatch date: 16/09/2026 18:24:52 (UTC+02:00) Eastern European Time, Central European Summer Time
Languages in which this notice is officially available: English
Notice publication number: 643980-2026
OJ S issue number: 181/2026
Publication date: 18/09/2026