See the notice on TED website
1. Buyer
1.1.
Buyer
Official name: Harstad Kommune
Legal type of the buyer: Body governed by public law, controlled by a local authority
Activity of the contracting authority: General public services
1.1.
Buyer
Official name: Dielddanuori suohkan - Tjeldsund kommune
Legal type of the buyer: Body governed by public law, controlled by a local authority
Activity of the contracting authority: General public services
1.1.
Buyer
Official name: Kvæfjord Kommune
Legal type of the buyer: Body governed by public law, controlled by a local authority
Activity of the contracting authority: General public services
1.1.
Buyer
Official name: Ibestad Kommune
Legal type of the buyer: Body governed by public law, controlled by a local authority
Activity of the contracting authority: General public services
1.1.
Buyer
Official name: Dyrøy kommune
Legal type of the buyer: Body governed by public law, controlled by a local authority
Activity of the contracting authority: General public services
2. Procedure
2.1.
Procedure
Title: Framework agreement for multi-function machines.
Description: Background The municipalities shall enter into a new framework agreement for multi-function machines (MFP) as the existing agreement expires. The municipalities require a uniform and future orientated system that ensures stable access to printout, copying and scanning across all locations. The aim of the procurement is to establish a fully managed system that provides predictable operation and cost control, with central follow-up of machines, automated handling of supplies and available service and support in the contract period. At the same time, the system shall take care of the municipality ́s need for simple operation for all users, including universal design and secure handling of prints. Harstad municipality uses YSoft SafeQ as a secure printout system and the offered machines must fully support this. Harstad municipality has carried out a significant renewal of the fleet in recent years, so that it mainly consists of newer models that shall be used for many years to come. In the coming four year period it is therefore estimated that the need for replacement will be limited to some throttling machines. In general, machines are replaced only when it is absolutely necessary based on an overall assessment. The scope of the collaborating municipalities is uncertain. Description of the assignment The assignment is for the establishment of a framework agreement for the delivery, installation and operation of multi-function machines for Harstad municipality ́s locations. The delivery includes the necessary follow-up in the contract period, including ongoing service, support and maintenance. The contract period for the procurement is 2 years with an option for 1+1 year extension. Ongoing operation and service agreement in the machine's lifetime for operation, with central follow-up of machines, automated handling of supplies and available service and support. The system shall include functionality for printing, copying and scanning, and adapted to use in the municipality ́s different environments. Maskinparken shall be able to be administered and monitored centrally, with automated supplies and reporting connected to status and consumption. Furthermore, the equipment shall support secure printing and access management via YSoft SafeQ, including integration with the municipality ́s identity system (AD/Entra ID) and the use of a card reader (RFID). The system shall function in the municipality ́s ICT environment, including support for relevant Microsoft platforms.
Procedure identifier: 3523adfa-f3fe-4365-9af0-d38e61250c0d
Internal identifier: cmko2s9570000ld04vhc38ngi
Type of procedure: Open
The procedure is accelerated: no
Main features of the procedure: All interested suppliers can submit tender offers through Hyyr. The competition does not have a prequalification phase. The tenders will be evaluated directly, and dialogues or negotiations will not be allowed beyond minor clarifications and corrections of the tenders. Tenderers are strongly encouraged to follow the instructions given in this tender documentation with annexes and possibly ask questions about uncertainties in the communication module in Hyyr.
2.1.1.
Purpose
Main nature of the contract: Supplies
Main classification (cpv): 30100000 Office machinery, equipment and supplies except computers, printers and furniture
Additional classification (cpv): 50313200 Photocopier maintenance services, 50300000 Repair, maintenance and associated services related to personal computers, office equipment, telecommunications and audio-visual equipment, 30121200 Photocopying equipment, 48773100 Print-spooling software package, 48970000 Print shop software package, 30216110 Scanners for computer use, 30125000 Parts and accessories of photocopying apparatus, 48773000 Print utility software package, 48824000 Printer servers, 50310000 Maintenance and repair of office machinery, 48780000 System, storage and content management software package, 30125120 Toner for photocopiers, 30120000 Photocopying and offset printing equipment, 48770000 General, compression and print utility software package, 30125100 Toner cartridges, 30121100 Photocopiers, 30000000 Office and computing machinery, equipment and supplies except furniture and software packages
2.1.2.
Place of performance
Country subdivision (NUTS): Troms/Romsa/Tromssa (NO072)
Country: Norway
Additional information: Norway
2.1.3.
Value
Estimated value excluding VAT: 7 000 000,00 NOK
2.1.4.
General information
Legal basis:
Directive 2014/24/EU
Anskaffelsesforskriften -
2.1.6.
Grounds for exclusion
Sources of grounds for exclusion: Procurement Document, Procurement Document
5. Lot
5.1.
Lot: LOT-0001
Title: Framework agreement for multi-function machines.
Description: Background The municipalities shall enter into a new framework agreement for multi-function machines (MFP) as the existing agreement expires. The municipalities require a uniform and future orientated system that ensures stable access to printout, copying and scanning across all locations. The aim of the procurement is to establish a fully managed system that provides predictable operation and cost control, with central follow-up of machines, automated handling of supplies and available service and support in the contract period. At the same time, the system shall take care of the municipality ́s need for simple operation for all users, including universal design and secure handling of prints. Harstad municipality uses YSoft SafeQ as a secure printout system and the offered machines must fully support this. Harstad municipality has carried out a significant renewal of the fleet in recent years, so that it mainly consists of newer models that shall be used for many years to come. In the coming four year period it is therefore estimated that the need for replacement will be limited to some throttling machines. In general, machines are replaced only when it is absolutely necessary based on an overall assessment. The scope of the collaborating municipalities is uncertain. Description of the assignment The assignment is for the establishment of a framework agreement for the delivery, installation and operation of multi-function machines for Harstad municipality ́s locations. The delivery includes the necessary follow-up in the contract period, including ongoing service, support and maintenance. The contract period for the procurement is 2 years with an option for 1+1 year extension. Ongoing operation and service agreement in the machine's lifetime for operation, with central follow-up of machines, automated handling of supplies and available service and support. The system shall include functionality for printing, copying and scanning, and adapted to use in the municipality ́s different environments. Maskinparken shall be able to be administered and monitored centrally, with automated supplies and reporting connected to status and consumption. Furthermore, the equipment shall support secure printing and access management via YSoft SafeQ, including integration with the municipality ́s identity system (AD/Entra ID) and the use of a card reader (RFID). The system shall function in the municipality ́s ICT environment, including support for relevant Microsoft platforms.
Internal identifier: cmko2s9580004ld04brww6uyd
5.1.1.
Purpose
Main nature of the contract: Supplies
Main classification (cpv): 30100000 Office machinery, equipment and supplies except computers, printers and furniture
Additional classification (cpv): 50313200 Photocopier maintenance services, 50300000 Repair, maintenance and associated services related to personal computers, office equipment, telecommunications and audio-visual equipment, 30121200 Photocopying equipment, 48773100 Print-spooling software package, 48970000 Print shop software package, 30216110 Scanners for computer use, 30125000 Parts and accessories of photocopying apparatus, 48773000 Print utility software package, 48824000 Printer servers, 50310000 Maintenance and repair of office machinery, 48780000 System, storage and content management software package, 30125120 Toner for photocopiers, 30120000 Photocopying and offset printing equipment, 48770000 General, compression and print utility software package, 30125100 Toner cartridges, 30121100 Photocopiers, 30000000 Office and computing machinery, equipment and supplies except furniture and software packages
Options:
Description of the options: The contract can be extended for 1 year at a time, up to 2 times (2+1+1).
5.1.2.
Place of performance
Country subdivision (NUTS): Troms/Romsa/Tromssa (NO072)
Country: Norway
Additional information: Norway
5.1.3.
Estimated duration
Duration: 48 Months
5.1.4.
Renewal
Maximum renewals: 2
Other information about renewals: The contract can be extended for 1 year at a time, up to 2 times (2+1+1).
5.1.5.
Value
Estimated value excluding VAT: 7 000 000,00 NOK
5.1.6.
General information
Reserved participation:
Participation is not reserved.
Procurement Project not financed with EU Funds.
The procurement is covered by the Government Procurement Agreement (GPA): yes
5.1.7.
Strategic procurement
Aim of strategic procurement: Reduction of environmental impacts
Description: The aim of the procurement is to reduce environmental impact.
Approach to reducing environmental impacts: Other
5.1.9.
Selection criteria
Sources of selection criteria: Procurement Document
5.1.10.
Award criteria
Criterion:
Type: Quality
Name: Quality
Description: Under this criteria, associated requirements will be assessed.
Category of award weight criterion: Weight (percentage, exact)
Award criterion number: 50
Criterion:
Type: Price
Name: Price
Description: The price form will be assessed under this criteria.
Category of award weight criterion: Weight (percentage, exact)
Award criterion number: 50
Criterion:
Type: Quality
Name: Climate and environment
Description: The contracting authority has assessed that climate and environmental considerations in this procurement are safeguarded in a more efficient and verifiable way through obligatory requirements in the requirement specification than through the use of climate and environment as the award criteria. There are binding requirements for environmentally labelled products (TCO Certified or equivalent), compliance with the RoHS REACH and POPs regulations, environmentally friendly packaging, emission-free deliveries where practically feasible, as well as proper disposal and recycling of scrapped IT equipment. The requirements are aimed at central environmental impacts in the product ́s lifetime and apply for all deliveries under the contract. Based on this, the contracting authority considers that the climate and environmental requirements in total give a better climate and environmental effect than the use of climate and the environment as the award criteria.
Category of award weight criterion: Weight (percentage, exact)
Award criterion number: 0
5.1.11.
Procurement documents
5.1.12.
Terms of procurement
Terms of submission:
Electronic submission: Required
Languages in which tenders or requests to participate may be submitted: Norwegian, English
Electronic catalogue: Not allowed
Tenderers may submit more than one tender: Not allowed
Deadline for receipt of tenders: 23/10/2026 12:00:00 (UTC+02:00) Eastern European Time, Central European Summer Time
Duration during which the tender must remain valid: 60 Days
Terms of contract:
The execution of the contract must be performed within the framework of sheltered employment programmes: No
Conditions relating to the performance of the contract: See Tender Documents
Electronic invoicing: Required
Electronic ordering will be used: no
Electronic payment will be used: no
Financial arrangement: See tender documents
5.1.15.
Techniques
Framework agreement:
Framework agreement, without reopening of competition
Maximum number of participants: 1
Information about the dynamic purchasing system:
No dynamic purchase system
5.1.16.
Further information, mediation and review
Review organisation: MIDTRE HÅLOGALAND TINGRETT
Organisation providing additional information about the procurement procedure: Harstad Kommune
Organisation providing more information on the review procedures: MIDTRE HÅLOGALAND TINGRETT
Organisation receiving requests to participate: Hyyr AS
8. Organisations
8.1.
ORG-0001
Official name: MIDTRE HÅLOGALAND TINGRETT
Registration number: 926723073
Postal address: Håkons gate 4
Town: Harstad
Postcode: 9405
Country subdivision (NUTS): Troms/Romsa/Tromssa (NO072)
Country: Norway
Contact point: MIDTRE HÅLOGALAND TINGRETT
Roles of this organisation:
Review organisation
Organisation providing more information on the review procedures
8.1.
ORG-0002
Official name: Hyyr AS
Registration number: 924998687
Postal address: Gaustadalléen 21
Town: Oslo
Postcode: 0349
Country subdivision (NUTS): Oslo (NO081)
Country: Norway
Contact point: Hyyr Support
Telephone: +47 90 63 65 38
Roles of this organisation:
Organisation receiving requests to participate
8.1.
ORG-0003
Official name: Harstad Kommune
Registration number: 972417971
Postal address: Asbjørn Selsbanes gate 9
Town: Harstad
Postcode: 9479
Country subdivision (NUTS): Troms/Romsa/Tromssa (NO072)
Country: Norway
Contact point: Harstad Kommune
Telephone: +4791645479
Roles of this organisation:
Organisation providing additional information about the procurement procedure
8.1.
ORG-0004
Official name: Dielddanuori suohkan - Tjeldsund kommune
Registration number: 959469326
Postal address: Postboks 240
Town: Evenskjer
Postcode: 9439
Country subdivision (NUTS): Troms/Romsa/Tromssa (NO072)
Country: Norway
Contact point: Dielddanuori suohkan - Tjeldsund kommune
Telephone: +4791384292
Roles of this organisation:
Buyer
8.1.
ORG-0005
Official name: Kvæfjord Kommune
Registration number: 972417998
Postal address: Bygdevegen 26
Town: Borkenes
Postcode: 9475
Country subdivision (NUTS): Troms/Romsa/Tromssa (NO072)
Country: Norway
Contact point: Kvæfjord Kommune
Telephone: +4747705699
Roles of this organisation:
Buyer
8.1.
ORG-0006
Official name: Ibestad Kommune
Registration number: 959469792
Postal address: Emma Olsens vei 1
Town: Hamnvik
Postcode: 9450
Country subdivision (NUTS): Troms/Romsa/Tromssa (NO072)
Country: Norway
Contact point: Ibestad Kommune
Telephone: 47755392
Roles of this organisation:
Buyer
8.1.
ORG-0007
Official name: Dyrøy kommune
Registration number: 864994032
Postal address: Dyrøytunet 1
Town: Brøstadbotn
Postcode: 9311
Country subdivision (NUTS): Troms/Romsa/Tromssa (NO072)
Country: Norway
Contact point: Dyrøy kommune
Telephone: +4791645479
Roles of this organisation:
Buyer
Notice information
Notice identifier/version: 0991aadb-82b4-4262-ac6e-8487b13f898b - 01
Form type: Competition
Notice type: Contract or concession notice – standard regime
Notice subtype: 16
Notice dispatch date: 18/09/2026 07:53:09 (UTC+02:00) Eastern European Time, Central European Summer Time
Languages in which this notice is officially available: English
Notice publication number: 646526-2026
OJ S issue number: 182/2026
Publication date: 21/09/2026