1. Buyer
1.1.
Buyer
Official name: Gemeente Edam-Volendam
Legal type of the buyer: Regional authority
Activity of the contracting authority: General public services
2. Procedure
2.1.
Procedure
Title: 25.383-BV Zaak- Documentmanagementsysteem Edam-Volendam
Description: Doel van deze Europese openbare aanbesteding is het sluiten van een overeenkomst met één Opdrachtnemer welke verantwoordelijk is voor het beschikbaar stellen, implementeren en onderhouden van een zaak- en documentmanagementsysteem. De CPV-codes die betrekking hebben op deze aanbesteding zijn: • Code 48000000-8 Software en informatiesystemen; • Code 72000000-5 IT-diensten: adviezen, softwareontwikkeling, internet en ondersteuning. € 600.000, waarvan ingeschat € 50.000 implementatie en daarna rond de € 50.000 jaarlijks
Procedure identifier: 9a727375-e2c8-448d-88c8-e0e060f8e0de
Internal identifier: 25.383-BV
Type of procedure: Open
The procedure is accelerated: no
Main features of the procedure: Europees openbaar
2.1.1.
Purpose
Main nature of the contract: Supplies
Main classification (cpv): 48000000 Software package and information systems
Additional classification (cpv): 72000000 IT services: consulting, software development, Internet and support
2.1.2.
Place of performance
Country: Netherlands
Anywhere in the given country
Additional information: Volendam
2.1.4.
General information
Legal basis:
Directive 2014/24/EU
2.1.6.
Grounds for exclusion
Sources of grounds for exclusion: European Single Procurement Document (ESPD)
5. Lot
5.1.
Lot: LOT-0000
Title: Het beschikbaar stellen, implementeren en onderhouden van een zaak- en documentmanagementsysteem
Description: Doel van deze Europese openbare aanbesteding is het sluiten van een overeenkomst met één Opdrachtnemer welke verantwoordelijk is voor het beschikbaar stellen, implementeren en onderhouden van een zaak- en documentmanagementsysteem. De CPV-codes die betrekking hebben op deze aanbesteding zijn: • Code 48000000-8 Software en informatiesystemen; • Code 72000000-5 IT-diensten: adviezen, softwareontwikkeling, internet en ondersteuning. € 600.000
Internal identifier: 1
5.1.1.
Purpose
Main nature of the contract: Supplies
Main classification (cpv): 48000000 Software package and information systems
Additional classification (cpv): 72000000 IT services: consulting, software development, Internet and support
Options:
Description of the options: Zie leidraad
5.1.2.
Place of performance
Country: Netherlands
Anywhere in the given country
Additional information: Volendam
5.1.3.
Estimated duration
Duration: 48 Months
5.1.4.
Renewal
Maximum renewals: 6
Other information about renewals: De overeenkomst gaat in op 04-01-2027 en kent een initiële looptijd van 4 jaar tot 03-01-2031. Daarna heeft de gemeente de mogelijkheid om de overeenkomst met 6 keer stilzwijgend te verlengen tot uiterlijk 03-01-2037. Indien de gemeente geen gebruik wil maken van deze verlengingsoptie(s) zal zij dit, schriftelijk, uiterlijk 6 maanden voor afloop van het contract kenbaar maken aan opdrachtnemer.
5.1.6.
General information
Reserved participation:
Participation is not reserved.
The names and professional qualifications of the staff assigned to perform the contract must be given: Not required
Procurement Project not financed with EU Funds.
The procurement is covered by the Government Procurement Agreement (GPA): yes
5.1.7.
Strategic procurement
Aim of strategic procurement: No strategic procurement
5.1.9.
Selection criteria
Sources of selection criteria: European Single Procurement Document (ESPD)
5.1.10.
Award criteria
Criterion:
Type: Quality
Name: GC 1: Plan van Aanpak/Planning incl. mijlpalen
Description: zie leidraad
Category of award weight criterion: Weight (points, exact)
Award criterion number: 35
Criterion:
Type: Quality
Name: GC 2: Wensenlijst + uitwerking
Description: zie leidraad
Category of award weight criterion: Weight (points, exact)
Award criterion number: 30
Criterion:
Type: Price
Name: GC 3: Prijs
Description: zie leidraad
Category of award weight criterion: Weight (points, exact)
Award criterion number: 35
5.1.11.
Procurement documents
Deadline for requesting additional information: 20/10/2026 10:00:00 (UTC+02:00) Eastern European Time, Central European Summer Time
5.1.12.
Terms of procurement
Terms of submission:
Electronic submission: Required
Languages in which tenders or requests to participate may be submitted: Dutch
Electronic catalogue: Not allowed
Variants: Not allowed
Deadline for receipt of tenders: 13/11/2026 10:00:00 (UTC+01:00) Central European Time, Western European Summer Time
Duration during which the tender must remain valid: 2 Months
Information about public opening:
Opening date: 13/11/2026 10:00:00 (UTC+01:00) Central European Time, Western European Summer Time
Terms of contract:
The execution of the contract must be performed within the framework of sheltered employment programmes: No
Electronic invoicing: Required
Electronic ordering will be used: no
Electronic payment will be used: no
5.1.15.
Techniques
Framework agreement:
No framework agreement
Information about the dynamic purchasing system:
No dynamic purchase system
5.1.16.
Further information, mediation and review
Mediation organisation: Gemeente Edam-Volendam - Commissie van Aanbestedingsexperts
Review organisation: Gemeente Edam-Volendam - Rechtbank Haarlem
Organisation providing additional information about the procurement procedure: Gemeente Edam-Volendam
Organisation providing more information on the review procedures: Gemeente Edam-Volendam
Organisation receiving requests to participate: Gemeente Edam-Volendam
8. Organisations
8.1.
ORG-0001
Official name: Gemeente Edam-Volendam
Registration number: 232171628
Postal address: W. van der Knoopdreef 1
Town: Volendam
Postcode: 1132 KN
Country subdivision (NUTS): Groot-Amsterdam (NL32B)
Country: Netherlands
Contact point: Nico Plat
Telephone: +31 299398398
Other contact points:
Official name: Rechtbank Haarlem
Town: Haarlem
Postcode: 2011 DB
Country subdivision (NUTS): Agglomeratie Haarlem (NL32A)
Country: Netherlands
Other contact points:
Official name: Commissie van Aanbestedingsexperts
Town: Den Haag
Postcode: 2511XJ
Country subdivision (NUTS): Agglomeratie ’s-Gravenhage (NL361)
Country: Netherlands
Telephone: +31 0703797480
Roles of this organisation:
Buyer
Organisation providing additional information about the procurement procedure
Organisation receiving requests to participate
Review organisation
Organisation providing more information on the review procedures
Mediation organisation
Notice identifier/version: 2346904a-e9a4-47bb-92dd-7ff90379125a - 01
Form type: Competition
Notice type: Contract or concession notice – standard regime
Notice subtype: 16
Notice dispatch date: 18/09/2026 12:08:37 (UTC+02:00) Eastern European Time, Central European Summer Time
Languages in which this notice is officially available: Dutch
Notice publication number: 646840-2026
OJ S issue number: 182/2026
Publication date: 21/09/2026