1. Buyer
1.1.
Buyer
Official name: Reykjavik Procurement Office
Legal type of the buyer: Regional authority
Activity of the contracting authority: General public services
2. Procedure
2.1.
Procedure
Title: 16350 - DAM system for the City of Reykjavík
Description: Reykjavík Procurement Office, on behalf of the department of Service and Innovation, welcomes tenders for a DAM (digital asset management) system for the City of Reykjavík. The City of Reykjavík produces and stores a diverse volume of digital visual material across all its operations. Photographs, videos, drawings, audio recordings and various types of design material are created in all departments of the city. The purpose of the contract is, among other things, to make this digital visual material accessible to residents and to support the City of Reykjavík’s service policy. This tender includes, among other things, implementation, configuration, final completion, training, commissioning, testing, cooperation on integration with other systems, and collaboration on the migration of legacy data. Hosting and operation of the system must be the responsibility of the tenderer.
Procedure identifier: 3ab29a66-99bf-427c-bd85-d694a8026c72
Internal identifier: 16350
Type of procedure: Open
The procedure is accelerated: no
2.1.1.
Purpose
Main nature of the contract: Supplies
Main classification (cpv): 48311000 Document management software package
2.1.2.
Place of performance
Country subdivision (NUTS): Höfuðborgarsvæði (IS001)
Country: Iceland
2.1.3.
Value
Estimated value excluding VAT: 0,00 GBP
2.1.4.
General information
Additional information: see tender documents
Legal basis:
Directive 2014/24/EU
2.1.6.
Grounds for exclusion
Sources of grounds for exclusion: Notice
Participation in a criminal organisation:
5. Lot
5.1.
Lot: LOT-0000
Title: 16350 - DAM system for the City of Reykjavík
Description: Reykjavík Procurement Office , on behalf of the department of Service and Innovation, welcomes tenders for a DAM (digital asset management) system for the City of Reykjavík. The City of Reykjavík produces and stores a diverse volume of digital visual material across all its operations. Photographs, videos, drawings, audio recordings and various types of design material are created in all departments of the city. The purpose of the contract is, among other things, to make this digital visual material accessible to residents and to support the City of Reykjavík’s service policy. This tender includes, among other things, implementation, configuration, final completion, training, commissioning, testing, cooperation on integration with other systems, and collaboration on the migration of legacy data. Hosting and operation of the system must be the responsibility of the tenderer.
Internal identifier: LOT-0000
5.1.1.
Purpose
Main nature of the contract: Supplies
Main classification (cpv): 48311000 Document management software package
5.1.2.
Place of performance
Country subdivision (NUTS): Höfuðborgarsvæði (IS001)
Country: Iceland
5.1.3.
Estimated duration
Start date: 01/12/2026
Duration end date: 01/12/2030
5.1.5.
Value
Estimated value excluding VAT: 0,00 GBP
5.1.6.
General information
Reserved participation:
Participation is not reserved.
Procurement Project not financed with EU Funds.
The procurement is covered by the Government Procurement Agreement (GPA): yes
5.1.9.
Selection criteria
Sources of selection criteria: Notice
Criterion: Other economic or financial requirements
Description of selection criterion: See tender documents
Criterion: General yearly turnover
Description of selection criterion: As stated in the procurement documents.
Criterion: Technicians or technical bodies to carry out the work
Description of selection criterion: As stated in the procurement documents.
5.1.11.
Procurement documents
5.1.12.
Terms of procurement
Terms of submission:
Electronic submission: Required
Languages in which tenders or requests to participate may be submitted: English
Electronic catalogue: Allowed
Variants: Not allowed
Deadline for receipt of tenders: 28/10/2026 10:00:00 (UTC+01:00) Central European Time, Western European Summer Time
Duration during which the tender must remain valid: -1 Month
Information about public opening:
Opening date: 28/10/2026 10:00:00 (UTC+01:00) Central European Time, Western European Summer Time
Place: via elecronic means
Terms of contract:
The execution of the contract must be performed within the framework of sheltered employment programmes: No
Electronic invoicing: Required
Electronic ordering will be used: no
Electronic payment will be used: no
5.1.15.
Techniques
Framework agreement:
No framework agreement
Information about the dynamic purchasing system:
No dynamic purchase system
5.1.16.
Further information, mediation and review
Review organisation: The Icelandic Public Procurement Complaint Committe
Information about review deadlines: see tender documents
Organisation providing more information on the review procedures: Reykjavik Procurement Office
Organisation receiving requests to participate: Reykjavik Procurement Office
Organisation processing tenders: The Icelandic Public Procurement Complaint Committe
8. Organisations
8.1.
ORG-0001
Official name: Reykjavik Procurement Office
Registration number: 530269-7609
Postal address: Borgartun 12-14
Town: Reykjavik
Postcode: 105
Country subdivision (NUTS): Höfuðborgarsvæði (IS001)
Country: Iceland
Contact point: Hallgrimur Tomasson
Telephone: +354 4111040
Roles of this organisation:
Buyer
Organisation receiving requests to participate
Organisation providing more information on the review procedures
8.1.
ORG-0002
Official name: The Icelandic Public Procurement Complaint Committe
Registration number: Sigrún Ingadóttir
Postal address: Borgartún 21
Town: Reykjavík
Postcode: 105
Country subdivision (NUTS): Höfuðborgarsvæði (IS001)
Country: Iceland
Contact point: 5402696459
Telephone: +354 5758700
Roles of this organisation:
Organisation processing tenders
Review organisation
Notice identifier/version: bfa0b805-8d00-4182-83c0-0b276c476b8f - 01
Form type: Competition
Notice type: Contract or concession notice – standard regime
Notice subtype: 16
Notice dispatch date: 24/09/2026 00:00:00 (UTC+01:00) Central European Time, Western European Summer Time
Languages in which this notice is officially available: English
Notice publication number: 662451-2026
OJ S issue number: 186/2026
Publication date: 25/09/2026