1. Buyer
1.1.
Buyer
Official name: European Patent Office
Legal type of the buyer: International organisation
Activity of the contracting authority: General public services
2. Procedure
2.1.
Procedure
Title: Provision of specialist translation and editing services for legally binding content
Description: Framework Agreements to be used for specialist services related to the translation, post-editing, revision and editing of legally binding documents.
Procedure identifier: af5b5738-4dcb-4504-81a2-2c633694c5c7
Internal identifier: 2025/4534
Type of procedure: Other multiple stage procedure
Main features of the procedure: Please see "Procurement Documents"
2.1.1.
Purpose
Main nature of the contract: Services
Main classification (cpv): 79530000 Translation services
2.1.2.
Place of performance
Postal address: Bob-van-Benthem-Platz 1
Town: Munich
Postcode: 80469
Country subdivision (NUTS): München, Kreisfreie Stadt (DE212)
Country: Germany
Additional information: The duration of the Framework Agreements is a fixed period of 5 years, ending 31 March 2031. All further framework agreements awarded during the duration of the Dynamic Purchasing System (DPS) will have the same end date.
2.1.4.
General information
Additional information: The duration of the Framework Agreements is a fixed period of 5 years, ending 31 March 2031. All further framework agreements awarded during the duration of the Dynamic Purchasing System (DPS) will have the same end date.
Legal basis:
Directive 2014/24/EU
2.1.6.
Grounds for exclusion
Sources of grounds for exclusion: Procurement Document
5. Lot
5.1.
Lot: LOT-0001
Title: Translation and editing services for legally binding content
Description: The scope of the lot can be found in the Technical Conditions
5.1.1.
Purpose
Main nature of the contract: Services
Main classification (cpv): 79530000 Translation services
5.1.2.
Place of performance
Town: Munich
Country subdivision (NUTS): München, Kreisfreie Stadt (DE212)
Country: Germany
Additional information: Mainly the Contractor’s site, occasionally, at the request of the EPO, at the Branch office in Rijswijk. Please find the complete adress here: https://www.epo.org/en /service-support/contact-us/locations
5.1.3.
Estimated duration
Duration end date: 31/03/2031
Duration: 5 Years
5.1.6.
General information
Reserved participation:
Participation is not reserved.
Procurement Project not financed with EU Funds.
The procurement is covered by the Government Procurement Agreement (GPA): no
Additional information: Please note that EPO’s procurement procedures are governed solely by EPO’s own procurement rules. The relevant rules are described in the EPO’s General Conditions of Tender, which are available at theEPO’s website https://www.epo.org/en/about-us/tenders/general-conditionsProposals for variants, the effect of which would be to reduce significantly the rights and safeguards ofthe EPO, are not allowed.
5.1.9.
Selection criteria
Sources of selection criteria: Procurement Document
5.1.10.
Award criteria
Justification for not indicating the weighting of the award criteria: Not applicable
5.1.11.
Procurement documents
Languages in which the procurement documents are officially available: English
Deadline for requesting additional information: 09/12/2025 12:00:00 (UTC+01:00) Central European Time, Western European Summer Time
5.1.12.
Terms of procurement
Terms of submission:
Electronic submission: Allowed
Description: Please see Notice of Publication
Languages in which tenders or requests to participate may be submitted: English
Electronic catalogue: Allowed
Advanced or qualified electronic signature or seal (as defined in Regulation (EU) No 910/2014) is required
Variants: Allowed
Tenderers may submit more than one tender: Not allowed
Deadline for receipt of expressions of interest: 31/03/2031 12:00:00 (UTC+02:00) Eastern European Time, Central European Summer Time
Terms of contract:
The execution of the contract must be performed within the framework of sheltered employment programmes: No
Conditions relating to the performance of the contract: If several applicants submit a joint application, they must be jointly and severally liable for the performance of the obligations under any awarded Framework Agreement. A declaration to this effect, duly signed by all members of the grouping and appointing a representative authorised to act on behalf of all members, must be submitted with the application.
A non-disclosure agreement is required: no
Electronic invoicing: Allowed
Electronic ordering will be used: yes
Electronic payment will be used: yes
5.1.15.
Techniques
Framework agreement:
Framework agreement, without reopening of competition
Maximum number of participants: 1 000
Justification for the duration of the framework agreement: Normal duration of a DPS procedure is 5 years
Information about the dynamic purchasing system:
Dynamic purchasing system, also usable by buyers not listed in this notice
5.1.16.
Further information, mediation and review
Review organisation: European Patent Office
Information about review deadlines: Please note that EPO’s procurement procedures are governed solely by EPO’s own procurement rules. The relevant rules are described in the EPO’s General Conditions of Tender, which are available at theEPO’s website https://www.epo.org/en/about-us/tenders/general-conditionsProposals for variants, the effect of which would be to reduce significantly the rights and safeguards ofthe EPO, are not allowed.
Organisation providing additional information about the procurement procedure: European Patent Office
Organisation providing offline access to the procurement documents: European Patent Office
Organisation receiving requests to participate: European Patent Office
Organisation processing tenders: European Patent Office
8. Organisations
8.1.
ORG-0001
Official name: European Patent Office
Registration number: 00000000000
Department: Procurement and Vendor Management
Postal address: Bob-van-Benthem-Platz 1
Town: München
Postcode: 80469
Country subdivision (NUTS): München, Kreisfreie Stadt (DE212)
Country: Germany
Contact point: Planning & Tendering
Telephone: +49 8020 2020
Roles of this organisation:
Buyer
Central purchasing body awarding public contracts or concluding framework agreements for works, supplies or services intended for other buyers
Organisation providing additional information about the procurement procedure
Organisation providing offline access to the procurement documents
Organisation receiving requests to participate
Organisation processing tenders
Review organisation
8.1.
ORG-0000
Official name: Publications Office of the European Union
Registration number: PUBL
Town: Luxembourg
Postcode: 2417
Country subdivision (NUTS): Luxembourg (LU000)
Country: Luxembourg
Telephone: +352 29291
Roles of this organisation:
TED eSender
Notice identifier/version: f1993e7b-d9e5-4aae-8a61-e71a4927d4d2 - 01
Form type: Competition
Notice type: Prior information notice or a periodic indicative notice used as a call for competition – standard regime
Notice subtype: 10
Notice dispatch date: 03/12/2025 12:48:28 (UTC+00:00) Western European Time, GMT
Languages in which this notice is officially available: English
Notice publication number: 805822-2025
OJ S issue number: 234/2025
Publication date: 04/12/2025