88231-2026 - Result
Belgium – Exhibition, fair and congress organisation services – Single framework contract for Events management (2024CE16BAT005)
OJ S 26/2026 06/02/2026
Contract or concession award notice – standard regime
Services
1. Buyer
1.1.
Buyer
Official name: European Commission, DG REGIO - Regional and Urban Policy
Email: regio-contracts@ec.europa.eu
Legal type of the buyer: EU institution, body or agency
Activity of the contracting authority: General public services
2. Procedure
2.1.
Procedure
Title: Single framework contract for Events management (2024CE16BAT005)
Description: The subject of this call for tenders is the planning, organising, setting up and running as well as monitoring, communicating and reporting of events and related services. The events concerned by this call for tenders are: - events with or without a clear political and external communication dimension, taking place outside the EU Member States only, - recurrent internal and external meetings, comitology and expert meetings, training sessions, presence in local events, workshops or seminars without a clear political or external communication dimension, taking place inside or outside the EU Member States.
Procedure identifier: 9a541954-4438-43c4-9de2-db817862145d
Previous notice: 605313-2024
Internal identifier: EC-REGIO/2024/OP/0032
Type of procedure: Open
2.1.1.
Purpose
Main nature of the contract: Services
Main classification (cpv): 79950000 Exhibition, fair and congress organisation services
2.1.2.
Place of performance
Anywhere
Additional information: Please consult the procurement documents.
2.1.3.
Value
Estimated value excluding VAT: 25 000 000,00 EUR
2.1.4.
General information
Legal basis: 
Regulation (EU, Euratom) 2024/2509
5. Lot
5.1.
Lot: LOT-0001
Title: Single framework contract for Events management (2024CE16BAT005)
Description: The subject of this call for tenders is the planning, organising, setting up and running as well as monitoring, communicating and reporting of events and related services. The events concerned by this call for tenders are: - events with or without a clear political and external communication dimension, taking place outside the EU Member States only, - recurrent internal and external meetings, comitology and expert meetings, training sessions, presence in local events, workshops or seminars without a clear political or external communication dimension, taking place inside or outside the EU Member States.
Internal identifier: EC-REGIO/2024/OP/0032
5.1.1.
Purpose
Main nature of the contract: Services
Main classification (cpv): 79950000 Exhibition, fair and congress organisation services
Options: 
Description of the options: provided they are in conformity with the basic project, new services or works consisting in the repetition of similar services or works, may be entrusted up to 50 % of the initial contract to the initial contractor by negotiated procedure without prior publication of a contract notice.
5.1.2.
Place of performance
Anywhere
Additional information: Please consult the procurement documents.
5.1.3.
Estimated duration
Duration: 48 Months
5.1.5.
Value
Estimated value excluding VAT: 25 000 000,00 EUR
5.1.6.
General information
Procurement Project fully or partially financed with EU Funds.
The procurement is covered by the Government Procurement Agreement (GPA): no
5.1.10.
Award criteria
Criterion: 
Type: Quality
Description: Please consult the procurement documents.
Category of award weight criterion: Weight (percentage, exact)
Award criterion number: 60
Criterion: 
Type: Price
Description: Please consult the procurement documents.
Category of award weight criterion: Weight (percentage, exact)
Award criterion number: 40
5.1.15.
Techniques
Framework agreement: 
Framework agreement, without reopening of competition
Information about the dynamic purchasing system: 
No dynamic purchase system
5.1.16.
Further information, mediation and review
Review organisation: Court of Justice of the European Union
Organisation providing more information on the review procedures: European Commission, DG REGIO - Regional and Urban Policy
Organisation signing the contract: European Commission, DG REGIO - Regional and Urban Policy
6. Results
Maximum value of the framework agreements in this notice: 25 000 000,00 EUR
6.1.
Result lot identifier: LOT-0001
Winner selection status: At least one winner was chosen.
Framework agreement: 
Maximum value of the framework agreement: 25 000 000,00 EUR
6.1.2.
Information about winners
Winner: 
Leader of tendering party: MCI BENELUX S.A.
Official name: PHRENOS
Tender: 
Tender identifier: 300117483
Identifier of lot or group of lots: LOT-0001
Subcontracting: No
Contract information: 
Identifier of the contract: 2024CE16BAT005
Date on which the winner was chosen: 17/12/2025
Date of the conclusion of the contract: 07/01/2026
Organisation signing the contract: European Commission, DG REGIO - Regional and Urban Policy
6.1.4.
Statistical information
Received tenders or requests to participate: 
Type of received submissions: Tenders submitted electronically
Number of tenders or requests to participate received: 8
8. Organisations
8.1.
ORG-0001
Official name: European Commission, DG REGIO - Regional and Urban Policy
Registration number: COM
Department: REGIO.A - Budget, Communication and General Affairs
Postal address: CSM1, rue Père de Deken 23
Town: Brussels
Postcode: B-1040
Country subdivision (NUTS): Arr. de Bruxelles-Capitale/Arr. Brussel-Hoofdstad (BE100)
Country: Belgium
Email: regio-contracts@ec.europa.eu
Telephone: +32 2 299 11 11
Internet address: http://ec.europa.eu/regional_policy/index_en.cfm
Roles of this organisation: 
Buyer
Organisation providing more information on the review procedures
Organisation signing the contract
8.1.
ORG-0002
Official name: Court of Justice of the European Union
Registration number: CURIA
Postal address: Rue du Fort Niedergrünewald
Town: Luxembourg
Postcode: L-2925
Country subdivision (NUTS): Luxembourg (LU000)
Country: Luxembourg
Email: GC.Registry@curia.europa.eu
Telephone: +352 4303-1
Internet address: http://curia.europa.eu
Roles of this organisation: 
Review organisation
8.1.
ORG-0003
Official name: European Commission
Registration number: EUCOM
Postal address: Mondrian (CDMA), Rue du Champ de Mars 21
Town: Brussels
Postcode: B-1050
Country subdivision (NUTS): Arr. de Bruxelles-Capitale/Arr. Brussel-Hoofdstad (BE100)
Country: Belgium
Email: regio-contracts@ec.europa.eu
Telephone: +32 2 299 11 11
Internet address: https://commission.europa.eu/
Roles of this organisation: 
TED eSender
8.1.
ORG-0004
Official name: MCI BENELUX S.A.
Size of the economic operator: Large
Registration number: BE0480076556
Postal address: 47 AVENUE DES ARTS
Town: BRUXELLES
Postcode: 1000
Country subdivision (NUTS): Extra-Regio NUTS 3 (BEZZZ)
Country: Belgium
Email: dghome@mci-group.com
Telephone: +32485713524
Roles of this organisation: 
Tenderer
Leader of tendering party
Winner of these lots: LOT-0001
8.1.
ORG-0005
Official name: PHRENOS
Size of the economic operator: Large
Registration number: BE0450838677
Postal address: AVENUE DES ARTS 9BIS
Town: BRUXELLES
Postcode: 1040
Country subdivision (NUTS): Extra-Regio NUTS 3 (BEZZZ)
Country: Belgium
Email: isabelle.deniaud@wearemci.com
Telephone: +3225481280
Roles of this organisation: 
Tenderer
Winner of these lots: LOT-0001
Notice information
Notice identifier/version: 07808086-a4c4-4d89-890f-cb18fc1e9f6b  -  01
Form type: Result
Notice type: Contract or concession award notice – standard regime
Notice subtype: 29
Notice dispatch date: 05/02/2026 13:58:56 (UTC+01:00) Central European Time, Western European Summer Time
Languages in which this notice is officially available: English
Notice publication number: 88231-2026
OJ S issue number: 26/2026
Publication date: 06/02/2026